CITY COUNCIL RETREAT
THURSDAY, JANUARY 30, 2025
CORE SERVICES
3200 W. ROUTE 66
8:30 A.M.
THURSDAY, JANUARY 30, 2025
CORE SERVICES
3200 W. ROUTE 66
8:30 A.M.
MINUTES
1.
Call to Order
Mayor Daggett called the Retreat of the Flagstaff City Council held January 30, 2025, to order at 8:39 a.m.
Mayor Daggett called the Retreat of the Flagstaff City Council held January 30, 2025, to order at 8:39 a.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| PRESENT: MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA COUNCILMEMBER HOUSE (virtually) COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
ABSENT: |
Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
3.
Pledge of Allegiance, Mission Statement, and Land Acknowledgement
The Council and audience recited the pledge of allegiance, Councilmember Garcia read the Mission Statement of the City of Flagstaff, and Councilmember Matthews read the Land Acknowledgement.
LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember Garcia read the Mission Statement of the City of Flagstaff, and Councilmember Matthews read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
City Council Orientation Retreat
FLAGSTAFF CITY COUNCIL RETREAT
WELCOME AND INTRODUCTIONS
Mr. Clifton introduced Dr. Sara Rinfret, Dr. Fred Solop, and Dr. Nancy Wonders of Global Local who facilitated the retreat.
TODAYS AGENDA
GROUND RULES
Dr. Rinfret lead the Council and the Leadership Team through an icebreaker activity.
Mr. Clifton continued the presentation.
OVERVIEW OF CITY COUNCIL
COUNCIL AS POLICY MAKER
THE DICHOTOMY
COUNCIL ROLES
ROLE OF THE MANAGER
ROLE OF STAFF
TYING IT ALL TOGETHER
ENGAGEMENT WITH STAFF
ENGAGEMENT BY STAFF
COUNCIL/STAFF RELATIONSHIPS
COUNCIL DECORUM
Communication and Civic Engagement Director Stacy Saltzburg continued the presentation.
MEETING RULES AND PROCEDURES
CITY COUNCIL RULES OF PROCEDURE
COUNCIL MEETINGS
LOBBYING AND DELEGATION MEETINGS
A break was held from 10:30 a.m. through 10:45 a.m.
Dr. Solop continued the presentation.
OVERVIEW OF COMMUNITY
UNDERSTANDING OUR COMMUNITY
WHAT ARE YOUR TOP TWO PRIORITIES FOR FLAGSTAFF?
GENERAL OVERVIEW
FLAGSTAFF: TOP 10 EMPLOYERS
COMPARATIVE POPULATION GROWTH: 1990-2020
COMPARATIVE POPULATION GROWTH: 2000-2020
FUTURE POPULATION GROWTH
AGE
AGE: 2000-2020
SEX AND RACE/ETHNICITY
RACE/ETHNICITY: 2000 – 2020
DIVERSITY IN FLAGSTAFF
INCOME AND POVERTY
EDUCATION
HOUSING AND MOBILITY
OWNER-OCCUPIED HOUSING: 2000 – 2020
THE FLAGSTAFF ELECTORATE
OUR COMMUNITY
DATA RESOURCES
ADDITIONAL RESOURCES
FOCUSED LUNCH DISCUSSION
A break was held from 12:00 p.m. through 1:00 p.m.
Ms. Saltzburg continued the presentation.
THE WORK OF THE CITY COUNCIL
CITY CHARTER
FLAGSTAFF CITY CHARTER
CITY CODE
City Attorney Sterling Solomon continued the presentation.
OPEN MEETING LAW
WHAT CONSTITUTES A MEETING?
LEGISLATIVE INTENT
QUORUM REQUIREMENT
PROHIBITED ACTS/VIOLATIONS
E-MAIL AND OTHER COMMUNICATIONS
PENALTIES
SOCIAL EVENTS
HOW TO AVOID PITFALLS WITH THE OPEN MEETING LAW
PUBLIC RECORDS LAW AND CONFLICT OF INTEREST
PUBLIC RECORDS LAW
RECORD KEEPING REQUIREMENT
CONFLICT OF INTEREST LAW
APPLICABILITY
GENERALLY ARS § 38-503
SUBSTANTIAL INTEREST ARS § 38-502(11)
IDENTIFYING CONFLICTS
REMOTE INTEREST
EXAMPLES
WHAT TO DO
SEEKING HELP
OTHER PROHIBITIONS
PUBLIC PERCEPTIONS
REMEDIES
PENALTIES
Public Affairs Director Sarah Langley continued the presentation.
PUBLIC OUTREACH
MEDIA RELATIONS
PITCHING STORIES
RESPONDING TO INQUIRIES
SOCIAL MEDIA
VIDEOS
CITY WEBSITE
COMMUNITY ENGAGEMENT PLATFORM SOCIAL PINPOINT
RESIDENT EMAILS
A break was held from 2:30 p.m. through 2:45 p.m.
Ms. Wonders and Ms. Rinfret continued the presentation and led the Council and attendees through a group exercise on communication and collaboration.
SKILLS AND STRATEGIES
COMMUNICATION STYLES
COLLABORATION
PUBLIC PARTICIPATION
CONCLUSIONS AND NEXT STEPS
Mr. Clifton, Ms. Wonders, Ms. Rinfret, and Mr. Solop offered closing comments and expressed appreciation for the participation of the group.
WELCOME AND INTRODUCTIONS
Mr. Clifton introduced Dr. Sara Rinfret, Dr. Fred Solop, and Dr. Nancy Wonders of Global Local who facilitated the retreat.
TODAYS AGENDA
GROUND RULES
Dr. Rinfret lead the Council and the Leadership Team through an icebreaker activity.
Mr. Clifton continued the presentation.
OVERVIEW OF CITY COUNCIL
COUNCIL AS POLICY MAKER
THE DICHOTOMY
COUNCIL ROLES
ROLE OF THE MANAGER
ROLE OF STAFF
TYING IT ALL TOGETHER
ENGAGEMENT WITH STAFF
ENGAGEMENT BY STAFF
COUNCIL/STAFF RELATIONSHIPS
COUNCIL DECORUM
Communication and Civic Engagement Director Stacy Saltzburg continued the presentation.
MEETING RULES AND PROCEDURES
CITY COUNCIL RULES OF PROCEDURE
COUNCIL MEETINGS
LOBBYING AND DELEGATION MEETINGS
A break was held from 10:30 a.m. through 10:45 a.m.
Dr. Solop continued the presentation.
OVERVIEW OF COMMUNITY
UNDERSTANDING OUR COMMUNITY
WHAT ARE YOUR TOP TWO PRIORITIES FOR FLAGSTAFF?
GENERAL OVERVIEW
FLAGSTAFF: TOP 10 EMPLOYERS
COMPARATIVE POPULATION GROWTH: 1990-2020
COMPARATIVE POPULATION GROWTH: 2000-2020
FUTURE POPULATION GROWTH
AGE
AGE: 2000-2020
SEX AND RACE/ETHNICITY
RACE/ETHNICITY: 2000 – 2020
DIVERSITY IN FLAGSTAFF
INCOME AND POVERTY
EDUCATION
HOUSING AND MOBILITY
OWNER-OCCUPIED HOUSING: 2000 – 2020
THE FLAGSTAFF ELECTORATE
OUR COMMUNITY
DATA RESOURCES
ADDITIONAL RESOURCES
FOCUSED LUNCH DISCUSSION
A break was held from 12:00 p.m. through 1:00 p.m.
Ms. Saltzburg continued the presentation.
THE WORK OF THE CITY COUNCIL
CITY CHARTER
FLAGSTAFF CITY CHARTER
CITY CODE
City Attorney Sterling Solomon continued the presentation.
OPEN MEETING LAW
WHAT CONSTITUTES A MEETING?
LEGISLATIVE INTENT
QUORUM REQUIREMENT
PROHIBITED ACTS/VIOLATIONS
E-MAIL AND OTHER COMMUNICATIONS
PENALTIES
SOCIAL EVENTS
HOW TO AVOID PITFALLS WITH THE OPEN MEETING LAW
PUBLIC RECORDS LAW AND CONFLICT OF INTEREST
PUBLIC RECORDS LAW
RECORD KEEPING REQUIREMENT
CONFLICT OF INTEREST LAW
APPLICABILITY
GENERALLY ARS § 38-503
SUBSTANTIAL INTEREST ARS § 38-502(11)
IDENTIFYING CONFLICTS
REMOTE INTEREST
EXAMPLES
WHAT TO DO
SEEKING HELP
OTHER PROHIBITIONS
PUBLIC PERCEPTIONS
REMEDIES
PENALTIES
Public Affairs Director Sarah Langley continued the presentation.
PUBLIC OUTREACH
MEDIA RELATIONS
PITCHING STORIES
RESPONDING TO INQUIRIES
SOCIAL MEDIA
VIDEOS
CITY WEBSITE
COMMUNITY ENGAGEMENT PLATFORM SOCIAL PINPOINT
RESIDENT EMAILS
A break was held from 2:30 p.m. through 2:45 p.m.
Ms. Wonders and Ms. Rinfret continued the presentation and led the Council and attendees through a group exercise on communication and collaboration.
SKILLS AND STRATEGIES
COMMUNICATION STYLES
COLLABORATION
PUBLIC PARTICIPATION
CONCLUSIONS AND NEXT STEPS
Mr. Clifton, Ms. Wonders, Ms. Rinfret, and Mr. Solop offered closing comments and expressed appreciation for the participation of the group.
5.
Adjournment
The retreat of the Flagstaff City Council held January 30, 2025, adjourned at 4:17 p.m.
The retreat of the Flagstaff City Council held January 30, 2025, adjourned at 4:17 p.m.
_____________________________________ MAYOR |
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| ATTEST: |
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_____________________________________ CITY CLERK |