MINUTES
| HERITAGE PRESERVATION COMMISSION WEDNESDAY APRIL 16, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M |
1.
Call to Order
- Chair Dale Called the meeting to order at 4:01 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. |
| PRESENT: EMILY DALE, CHAIR ALYCIA HAYES, VICE CHAIR ABBEY BUCKHAM BERNADETTE BURCHAM |
JESSE DOMINGUEZ AMY HORN DUFFIE WESTHEIMER |
3.
LAND ACKNOWLEDGEMENT
The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
- Commissioner Buckham read the land acknowledgment.
The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
Public Comment
At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
- None
At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
5.
APPROVAL OF MINUTES
Approval of minutes from the regular meeting on Wednesday March 19, 2025. Agenda - View Meetings (All) (5172099984)
Approval of minutes from the regular meeting on Wednesday March 19, 2025. Agenda - View Meetings (All) (5172099984)
Moved by Jesse Dominguez, seconded by Amy Horn to approve the minutes from the regular meeting held on Wednesday, March 19, 2025, with the correction that Chair Dale left the meeting early and Vice Chair Hayes assumed the chair.
Vote: 7 - 0 - Unanimously
6.
PUBLIC HEARING
A.
615 W. Cherry Ave. Grant Application
REQUESTED ACTION:
Approval of a Level 1 Historic Signs and Facades Grant application to replace seven aluminum slider windows on the upper stories of the house at 615 W. Cherry Ave.
RECOMMENDED ACTION:
Approval of a Level 1 Historic Signs and Facades Grant application to replace seven aluminum slider windows on the upper stories of the house at 615 W. Cherry Ave., with conditions including that the Heritage Preservation Officer receive and review a Certificate of No Effect application for the project and the exterior window trim boards are retained.
The property was constructed circa 1910-1916 and is non-contributing to the Flagstaff Townsite Historic Residential District due to alterations including the upper story addition with aluminum slider windows (see attached inventory form). The owner/applicant proposes to replace the aluminum windows with white, vinyl windows. The window openings were designed for slider-style windows, and the owner/applicant proposes to keep the slider style to best conform to the opening size and shape. The historic first story windows will not be replaced. Replacing the windows with something more in character with the historic wooden windows on the first story of the property would meet grant guidelines for a Level 1 grant to reverse changes that diminished historic integrity. Due to the addition, the property would remain non-contributing to the district even with window replacement and, as such, it is not necessary to require upgraded windows (such as fiberglass instead of vinyl or double-hung instead of slider). However, the Commission could opt to add conditions requiring these upgrades with approval of the grant application to further restore integrity to the property and the district.
Sufficient grant funding for this fiscal year remain to award this project and no other grant applications have been submitted for consideration at this time. The Commission could also opt to require a condition that the project is completed within the current fiscal year to expend remaining fiscal year funds.
Address: 615 W. Cherry Ave.
Assessor's Parcel Number: 100-12-014A
Property Owner: Cheryl Wahlgren
Applicant: Cheryl Wahlgren
City Staff: Lauren Clementino, HPO
Assessor's Parcel Number: 100-12-014A
Property Owner: Cheryl Wahlgren
Applicant: Cheryl Wahlgren
City Staff: Lauren Clementino, HPO
REQUESTED ACTION:
Approval of a Level 1 Historic Signs and Facades Grant application to replace seven aluminum slider windows on the upper stories of the house at 615 W. Cherry Ave.
RECOMMENDED ACTION:
Approval of a Level 1 Historic Signs and Facades Grant application to replace seven aluminum slider windows on the upper stories of the house at 615 W. Cherry Ave., with conditions including that the Heritage Preservation Officer receive and review a Certificate of No Effect application for the project and the exterior window trim boards are retained.
The property was constructed circa 1910-1916 and is non-contributing to the Flagstaff Townsite Historic Residential District due to alterations including the upper story addition with aluminum slider windows (see attached inventory form). The owner/applicant proposes to replace the aluminum windows with white, vinyl windows. The window openings were designed for slider-style windows, and the owner/applicant proposes to keep the slider style to best conform to the opening size and shape. The historic first story windows will not be replaced. Replacing the windows with something more in character with the historic wooden windows on the first story of the property would meet grant guidelines for a Level 1 grant to reverse changes that diminished historic integrity. Due to the addition, the property would remain non-contributing to the district even with window replacement and, as such, it is not necessary to require upgraded windows (such as fiberglass instead of vinyl or double-hung instead of slider). However, the Commission could opt to add conditions requiring these upgrades with approval of the grant application to further restore integrity to the property and the district.
Sufficient grant funding for this fiscal year remain to award this project and no other grant applications have been submitted for consideration at this time. The Commission could also opt to require a condition that the project is completed within the current fiscal year to expend remaining fiscal year funds.
- Lauren Clementino, Senior Planner and Heritage Preservation Officer, gave a summary and answered Commissioners' questions.
- Property owner Cheryl Wahlgren presented and answered the Commissioners questions regarding; the cost of vinyl verses fiberglass, repairing the wood rot around the windowsills, and the timeline for the work.
- Commissioners' discussed the grant guidelines, the townsite requirements and available funds.
Moved by Amy Horn, seconded by Abbey Buckham the approval of a Level 1 Historic Signs and Facades Grant application to replace seven aluminum slider windows on the upper stories of the house at 615 W. Cherry Ave.
Vote: 7 - 0 - Unanimously
B.
Grant Extension for 614 W. Santa Fe Ave.
REQUESTED ACTION:
Approve a six-month extension for the $20,000 Historic Signs and Facades Grant originally awarded in April 2024.
RECOMMENDED ACTION:
Approve a six-month extension for the $20,000 Historic Signs and Facades Grant originally awarded in April 2024.
Address: 614 W. Santa Fe Ave.
Assessor's Parcel Number: 100-23-007
Property Owner: Cattail Properties AZ LLC
Applicant: Mac Axelrod, Trustee
City Staff: Lauren Clementino, HPO
Assessor's Parcel Number: 100-23-007
Property Owner: Cattail Properties AZ LLC
Applicant: Mac Axelrod, Trustee
City Staff: Lauren Clementino, HPO
REQUESTED ACTION:
Approve a six-month extension for the $20,000 Historic Signs and Facades Grant originally awarded in April 2024.
RECOMMENDED ACTION:
Approve a six-month extension for the $20,000 Historic Signs and Facades Grant originally awarded in April 2024.
- Applicant was unavailable at this time. Sara Dechter, Comprehensive & Neighborhood Planning Manager, is working to contact the applicant and suggested this be tabled till later in the meeting. This was voted on and agenda item was tabled for now.
- The item was readdressed later in the meeting, as Sara Dechter had been in correspondence with the Applicant, Mac Axelrod, and the Contractor, Tom Phelan. They expressed their apologies for not being able to attend due to a work-related event. Following their discussion, the Applicant and Contractor agreed it would be acceptable to offer an extension: $15,000.00 of the $20,000.00 would be available for reimbursement until June 30, 2025, with the remaining $5,000.00 extended for an additional six months.
Moved by Abbey Buckham, seconded by Amy Horn to table this agenda item to later in the meeting.
Vote: 7 - 0 - Unanimously
Moved by Amy Horn, seconded by Alycia Hayes to approve an extension for the $20,000.00 historic signs and facade grant for 614 W Santa Fe Ave with the $15,000.00 to be a extension to the end of June and the remaining $5,000.00 to ba a six month extension.
Vote: 7 - 0 - Unanimously
C.
416 W. Birch Ave. Modification to the Certificate of Appropriateness
REQUESTED ACTION:
Approve a modified Certificate of Appropriateness for two new additions to the previously approved plans:
1) Remove the existing chimney and replace with a new masonry chimney with a dry stack malpais stone veneer.
2) Replace a deck railing on the back (North) side of the house to match the existing railing on the existing front porch.
RECOMMENDED ACTION
Approve a modified Certificate of Appropriateness for two new additions to the previously approved plans.
Address: 416 W. Birch Ave.
Assessor's Parcel Number: 100-11-015A
Property Owner: Pete Giovale
Applicant: Paul Moore (Architect)
City Staff: Lauren Clementino, HPO
Assessor's Parcel Number: 100-11-015A
Property Owner: Pete Giovale
Applicant: Paul Moore (Architect)
City Staff: Lauren Clementino, HPO
REQUESTED ACTION:
Approve a modified Certificate of Appropriateness for two new additions to the previously approved plans:
1) Remove the existing chimney and replace with a new masonry chimney with a dry stack malpais stone veneer.
2) Replace a deck railing on the back (North) side of the house to match the existing railing on the existing front porch.
RECOMMENDED ACTION
Approve a modified Certificate of Appropriateness for two new additions to the previously approved plans.
- Lauren Clementino presented and answered Commissioners' questions.
- A discussion was held regarding the reason for previous demolition of the second chimney on the west side of the home.
- Architect, Paul Moore, presented and was able to give clarification and answer the Commissioners' questions.
- Sara Dechter answered questions about prior approval of this work.
Moved by Duffie Westheimer, seconded by Abbey Buckham to approve a modified Certificate of Appropriateness for two new additions to the previously approved plans: 1) Remove the existing chimney and replace with a new masonry chimney with a dry stack malpais stone veneer. 2) Replace a deck railing on the back (North) side of the house to match the existing railing on the existing front porch.
Vote: 7 - 0 - Unanimously
D.
3300 E. Route 66 Phase I Cultural Resource Study
REQUESTED ACTION:
Approval of a Phase I Cultural Resource Study and selection of measures to mitigate the major impact to historic The Crown Motel property. Mitigation measures will be presented by the applicant and their consultant during the meeting and will include the previously proposed replacement signage (attached).
RECOMMENDED ACTION:
Approval of a Phase I Cultural Resource Study with additional mitigation. In November 2024, the property owner self-reported a code compliance issue: historic signs and lighting had been removed from the restaurant portion of the building without their permission. At that time, staff requested a Phase 1 Cultural Resource Study be completed, and a mitigation proposal developed. The resulting Phase I Cultural Resource Study finds that, due in part to the removal of the neon "Restaurant" signs and edging at the Crown Railroad Cafe, the entire The Crown Motel property no longer retains sufficient integrity to convey its historic significance and association with Route 66. This constitutes a major impact requiring mitigation measures per Flagstaff City Code 10-30.30.050 Cultural Resources.
Address: 3300 E. Route 66
Assessor's Parcel Number: 108-09-057A
Property Owner: Flagstaff Shelter Services
Applicant: Ross Schaefer, Executive Director, Flagstaff Shelter Services
City Staff: Lauren Clementino, HPO
Assessor's Parcel Number: 108-09-057A
Property Owner: Flagstaff Shelter Services
Applicant: Ross Schaefer, Executive Director, Flagstaff Shelter Services
City Staff: Lauren Clementino, HPO
REQUESTED ACTION:
Approval of a Phase I Cultural Resource Study and selection of measures to mitigate the major impact to historic The Crown Motel property. Mitigation measures will be presented by the applicant and their consultant during the meeting and will include the previously proposed replacement signage (attached).
RECOMMENDED ACTION:
Approval of a Phase I Cultural Resource Study with additional mitigation. In November 2024, the property owner self-reported a code compliance issue: historic signs and lighting had been removed from the restaurant portion of the building without their permission. At that time, staff requested a Phase 1 Cultural Resource Study be completed, and a mitigation proposal developed. The resulting Phase I Cultural Resource Study finds that, due in part to the removal of the neon "Restaurant" signs and edging at the Crown Railroad Cafe, the entire The Crown Motel property no longer retains sufficient integrity to convey its historic significance and association with Route 66. This constitutes a major impact requiring mitigation measures per Flagstaff City Code 10-30.30.050 Cultural Resources.
- Josh Edwards, Principal Investigator for Cornerstone Environmental, gave a Phase 1 Cultural Resource Study PowerPoint Presentation and answered commissioners' questions.
- David Hayward with Flagstaff Shelter Services apologized for the sign being torn down and answered the commissioners' questions.
- A discussion was held regarding acceptable mitigation measure and input was given by all parties involved.
- Sara Dechter and Lauren Clementino also answered commissioners' questions.
- The commissioners discussed and agreed to separate the recommended actions for approval.
Moved by Amy Horn, seconded by Bernadette Burcham to separate the study approval and each mitigation measure for a separate vote.
Vote: 7 - 0 - Unanimously
Approve the Phase 1 Cultural Resource Study.
Vote: 7 - 0 - Unanimously
Approve installation of the proposed replacement signs as presented, with the condition that the West façade is allowed to say “Los Tapatios” but must be separable and removable from the façade while leaving the “Restaurant” sign and the East façade only include the “Restaurant” sign.
Vote: 5 - 2
- NAY:
-
Amy Horn
Duffie Westheimer
Approve a mural of the 1967 postcard of the Crown Motel be placed on the inside of the restaurant alongside a plaque detailing the history, subject to Heritage Preservation Officer approval.
Vote: 7 - 0 - Unanimously
7.
GENERAL BUSINESS
A.
Historic Signs and Facades Grant Tracking - April 2025 Update
Discussion only.
Discussion only.
- Lauren Clementino reported there are no updates at this time.
- Commissioners' noted that they would like to review the grant guidelines as a future agenda item to update for fiscal year 2026.
8.
REPORTS
A.
APPROVALS
1.
111 N. Leroux St. Letter Report
Permit Number(s): PZ-25-00069
Address: 111 N. Leroux St.
Type of Approval: Cultural Resource Study - Letter Report
Approval Date: April 8, 2025
Address: 111 N. Leroux St.
Type of Approval: Cultural Resource Study - Letter Report
Approval Date: April 8, 2025
- Lauren Clementino presented and answered Commissioners's question.
2.
123 N. Leroux St. Letter Report
Permit Number(s): PZ-25-00070
Address: 123 N. Leroux St.
Type of Approval: Cultural Resource Study - Letter Report
Approval Date: April 8, 2025
Address: 123 N. Leroux St.
Type of Approval: Cultural Resource Study - Letter Report
Approval Date: April 8, 2025
- Lauren Clementino presented and answered Commissioners's question.
3.
111 N. Leroux St. Certificate of No Effect
Permit Number(s): PZ-25-00081
Address: 111 N. Leroux St.
Type of Approval: Certificate of No Effect
Approval Date: April 8, 2025
Address: 111 N. Leroux St.
Type of Approval: Certificate of No Effect
Approval Date: April 8, 2025
- Lauren Clementino presented and answered Commissioners's question.
4.
123 N. Leroux St. Certificate of No Effect
Permit Number(s): PZ-25-00082
Address: 123 N. Leroux St.
Type of Approval: Certificate of No Effect
Approval Date: April 8, 2025
Address: 123 N. Leroux St.
Type of Approval: Certificate of No Effect
Approval Date: April 8, 2025
- Lauren Clementino presented and answered Commissioners's question.
B.
CONSULTATIONS
9.
MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
- Request for Heritage Preservation Commission participation in the 2025 AZ Preserve America Youth Summit taking place from June 2- 5, 2025.
- Lauren Clementino gave an update on the May Hicks Curtis house.
10.
ADJOURNMENT
Meeting adjourned at 6:36 p.m.
Meeting adjourned at 6:36 p.m.
| SIGNATURE LINE
__________________________________________ CHAIR |
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