CITY COUNCIL BUDGET RETREAT
THURSDAY, FEBRUARY 11, 2016
FLAGSTAFF AQUAPLEX
1702 NORTH FOURTH STREET
AND
TUESDAY, FEBRUARY 16, 2016
FLAGSTAFF CITY HALL, 211 WEST ASPEN
FLAGSTAFF, ARIZONA
9:00 A.M.
MINUTES
1.
Call to Order
Mayor Nabours called the Budget Retreat of February 11, 2016, to order at 9:01 a.m.
Mayor Nabours called the Budget Retreat of February 11, 2016, to order at 9:01 a.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Pledge of Allegiance
The audience and City Council recited the Pledge of Allegiance.
3.
Roll Call
Others present: City Manager Josh Copley and City Attorney Michelle D'Andrea.
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA (arrived at 9:12 a.m.) |
ABSENT: NONE |
Others present: City Manager Josh Copley and City Attorney Michelle D'Andrea.
4.
City Council Budget Retreat
A.
Welcome and Overview
Mr. Copley welcomed everyone and thanked the Council for their time in attending. He also introduced John Mitchell, Interim Public Works Director, and recognized Brandi Suda as the new Finance Director for the City.
B.
Follow up from December Retreat
Mr. Copley reviewed the Retreat objectives, noting that staff was hoping to stay at a higher level today and would then bring a lower view to the April budget retreat.
Councilmembers shared their expectations for the retreat.
Councilmember Putzova arrived at this time.
Deputy City Manager Barbara Goodrich reviewed the FY17 Budget priorities identified at the December retreat:
Economic Development Strategies
Employee Investment
Needs of the Most Vulnerable
Infrastructure
Transportation
Regional Plan implementation
Councilmembers shared their expectations for the retreat.
Councilmember Putzova arrived at this time.
Deputy City Manager Barbara Goodrich reviewed the FY17 Budget priorities identified at the December retreat:
Economic Development Strategies
Employee Investment
Needs of the Most Vulnerable
Infrastructure
Transportation
Regional Plan implementation
C.
Overview of budget process
Ms. Goodrich said that the Manager's Recommended Budget is guided by Council goals, budget priorities, budget outlook, Leadership Team input and EAC priorities. She said that by the time the budget gets to the Budget Team, the division directors have already vetted that with their staff. After that vetting process they spend two weeks going through the budget in exacting detail.
She then reviewed the following priorities:
Budget Process - EAC Priorities
Merit
Market
Insurance Costs
Restoration of dependent care and insurance subsidy
Vacation Payout
Paid Maternity/Paternity Leave
Christmas Eve Holiday
Budget Process - Leadership Priorities
Compensation
Technology
Training
Economic Growth
Communication and Outreach
She then reviewed the following priorities:
Budget Process - EAC Priorities
Merit
Market
Insurance Costs
Restoration of dependent care and insurance subsidy
Vacation Payout
Paid Maternity/Paternity Leave
Christmas Eve Holiday
Budget Process - Leadership Priorities
Compensation
Technology
Training
Economic Growth
Communication and Outreach
D.
Reductions, restorations and organizational impacts in City services
Management Services Director Rick Tadder then reviewed the service reductions, restorations and organization impacts which included services eliminated, services reduced, staffing levels
E.
Revenue and expenditure update
Mr. Tadder continued the presentation, reviewing the revenue and expenditure update as outlined in the PowerPoint.
F.
Budget priorities and approach for the Retreat
Ms. Goodrich then reviewed the budget priorities and the approach for the retreat. Community Investment Director David McIntire continued the presentation by reviewing the priority to: Improve the economic quality of life for Flagstaff through economic diversification and by fostering jobs and programs that grow wages and revenues.
He then reviewed the history of successes in economic development, such as downtown, the Automall, Southside revitalization, business retention and expansion, business attraction, NACET, the Convention and Visitors Bureau (CVB) and parking.
Lengthy discussion was held regarding economic development and the outcome is included in the attached notes from the Retreat, Exhibit B attached hereto and made a part hereof.
A lunch break was taken from 12:28 p.m. to 12:48 p.m.
Human Resources Director Shannon Anderson then came forward the reviewed the priority: Employee Investment.
A break was held from 2:01 p.m. to 2:13 p.m. at which time Rebecca Sayers came forward and reviewed the priority: Infrastructure / Transportation.
A lengthy discussion was held on infrastructure and transportation issues as addressed in the attached PowerPoint and outcome notes.
The Budget Retreat of February 11, 2016, recessed at 4:01 p.m. and resumed on February 16, 2016, at 9:03 a.m. in the Council Chambers, 211 West Aspen, Flagstaff, Arizona, with all present except Councilmember Putzova.
He then reviewed the history of successes in economic development, such as downtown, the Automall, Southside revitalization, business retention and expansion, business attraction, NACET, the Convention and Visitors Bureau (CVB) and parking.
Lengthy discussion was held regarding economic development and the outcome is included in the attached notes from the Retreat, Exhibit B attached hereto and made a part hereof.
A lunch break was taken from 12:28 p.m. to 12:48 p.m.
Human Resources Director Shannon Anderson then came forward the reviewed the priority: Employee Investment.
A break was held from 2:01 p.m. to 2:13 p.m. at which time Rebecca Sayers came forward and reviewed the priority: Infrastructure / Transportation.
A lengthy discussion was held on infrastructure and transportation issues as addressed in the attached PowerPoint and outcome notes.
The Budget Retreat of February 11, 2016, recessed at 4:01 p.m. and resumed on February 16, 2016, at 9:03 a.m. in the Council Chambers, 211 West Aspen, Flagstaff, Arizona, with all present except Councilmember Putzova.
G.
Policy discussions about budget priorities
Stephanie Smith continued the discussion by addressing policy priority: Assist the Most Vulnerable. She then introduced Wayne Fox and Tom from the Arizona Rural Policy Institute, who gave a presentation, Exhibit C attached hereto and made a part hereof.
Councilmember Evans left the meeting from 11:02 a.m. to 11:10 a.m. and left again at 11:18 a.m.
Councilmember Evans left the meeting from 11:02 a.m. to 11:10 a.m. and left again at 11:18 a.m.
H.
Infrastructure/Transportation
I.
New revenue opportunities
Mr. Tadder lead a discussion on new revenue opportunities and Council showed their interest in moving forward with certain ones with red/green/yellow cards, as identified in the attached outcomes information.
J.
Council policy discussion
K.
Retreat wrap up
Mr. Copley thanked the Council for attending and for sharing their responses. He said that he would bring back a budget for consideration in April and attempt to meet the mark of what they are looking for.
5.
Adjournment
The Budget Retreat of February 11 and 16, 2016, adjourned on February 16, 2016, at 12:30 p.m.
_______________________________ MAYOR |
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| ATTEST: |
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| _________________________________ CITY CLERK |