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Minutes for City Council Special Meeting (Executive Session)

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SPECIAL MEETING (EXECUTIVE SESSION)
TUESDAY, DECEMBER 16, 2025
COUNCIL CONFERENCE ROOM
FIRST FLOOR - CITY HALL
211 WEST ASPEN AVE
12:30 P.M.
 
1.
Call to Order
Vice Mayor Sweet called the Special Meeting to order at 12:31 p.m.
 
2.
Roll Call
NOTE: One or more Councilmembers may be in attendance through other technological means.
Present:
  • Mayor Becky Daggett
  • Vice Mayor Miranda Sweet
  • Councilmember Austin Aslan
  • Councilmember Anthony Garcia
  • Councilmember Khara House
  • Councilmember Lori Matthews
  • Councilmember David Spence
Staff:
City Manager Joanne Keene; Senior Assistant City Attorney Christina Rubalcava
Mayor Daggett and Councilmember House arrived at the meeting at 12:55 p.m.
 
3.
Recess into Executive Session
 

Moved by Councilmember Lori Matthews, seconded by Councilmember David Spence to recess into Executive Session.

Vote: 5 - 0 - Unanimously

Council recessed into Executive Session at 12:34.
 
4.
Executive Session Confidentiality Statement

Discussions made during Executive Session are confidential by law. All persons present in Executive Session or who receive Executive Session information or materials shall keep the discussion, information and materials confidential and shall not disclose them, except as allowed by law.
 
5.
Executive Session:
 
A.
Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting, pursuant to A.R.S. §38-431.03(A)(1).
 
i.
On-Call Magistrate Re-appointments
 
B.
Discussion or consultation for legal advice with the attorney or attorneys of the public body, discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation, and discussions or consultations with designated representatives of the public body in order to discuss security plans, procedures, assessments, measures or systems relating to, or having an impact on, the security or safety of buildings, facilities, operations, critical infrastructure information and information technology maintained by the public body. Records, documentation, notes, or other materials made by, or provided to, the representatives pursuant to this paragraph are confidential and exempt from public disclosure under this chapter and title 39, chapter 1, pursuant to A.R.S. §38-431.03(A)(3), (4), and (9), respectively
 
i.
Information Technology Security and legal advice regarding Flock contract, related public records, and records retention.
 
6.
Reconvene Special Meeting
The Council reconvened into Open Session at 2:51 p.m.
 
7.
Mayor and Council possible direction regarding Executive Session
 

Moved by Councilmember Lori Matthews, seconded by Vice Mayor Miranda Sweet to direct and authorize the City Attorney and/or designated city representatives to proceed as discussed in executive session items listed in Item(s) 5Ai and 5Bi.

Vote: 7 - 0 - Unanimously

 
8.
Adjournment
The Special Meeting of the Flagstaff City Council held December 16, 2025, adjourned at 2:52 p.m.
   
 

_____________________________________
MAYOR
ATTEST:
 		  

_____________________________________
CITY CLERK		  


CERTIFICATION

I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on December 16, 2025. I further certify that the Meeting was duly called and held and that a quorum was present.
 
DATED this 6th day of January, 2026  
 

________________________________________
CITY CLERK