CITY COUNCIL COMBINED SPECIAL
MEETING/WORK SESSION
MONDAY, NOVEMBER 28, 2016
COUNCIL CHAMBERS
211 WEST ASPEN
4:00 P.M.
MEETING/WORK SESSION
MONDAY, NOVEMBER 28, 2016
COUNCIL CHAMBERS
211 WEST ASPEN
4:00 P.M.
MINUTES
SPECIAL MEETING
SPECIAL MEETING
1.
Call to Order
Mayor Nabours called the Special Meeting of November 28, 2016, to order at 4:01 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Pledge of Allegiance
The audience and City Council recited the Pledge of Allegiance.
The audience and City Council recited the Pledge of Allegiance.
3.
Roll Call
Others present: City Manager Josh Copley and City Attorney Sterling Solomon
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: COUNCILMEMBER ORAVITS |
4.
Consideration and Adoption of Resolution No. 2016-38: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the General/Special Election held on November 8, 2016 (Approving results of the November 8, 2016, General/Special Election)
Deputy City Clerk Stacy Saltzburg reviewed the results of the City portion of the
November 8, 2016 General/Special Election.
November 8, 2016 General/Special Election.
Vice Mayor Barotz offered thanks to the community for their overwhelming support of Proposition 413 regarding the Initiative for a Greater Buffalo Park.
Councilmember Putzova also offered thanks to the community for the support of Proposition 414 regarding the Initiative for a Living Wage.
Councilmember Putzova also offered thanks to the community for the support of Proposition 414 regarding the Initiative for a Living Wage.
Moved by Vice Mayor Celia Barotz, seconded by Councilmember Eva Putzova to read Resolution No. 2016-38 by title only.
Vote: 6 - 0 - Unanimously
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF FLAGSTAFF, COCONINO COUNTY, ARIZONA, DECLARING OFFICIAL AND ADOPTING THE RESULTS OF THE GENERAL/SPECIAL ELECTION HELD ON NOVEMBER 8, 2016
Moved by Vice Mayor Celia Barotz, seconded by Councilmember Eva Putzova to adopt Resolution No. 2016-38.
Vote: 6 - 0 - Unanimously
5.
Proclamation by Mayor: Proclaiming to be law the measures proposed to and approved by a majority of the voters at the November 8, 2016 General/Special Election.
Mr. Solomon explained that according to the Arizona Constitution and the Arizona Revised Statutes a proclamation of the Mayor that proclaims measures approved by the voters to be law, should be read into the official record. He explained that canvassing the results of the election is the first step in the process and the proclamation is the second which enacts the propositions as law.
Ms. Saltzburg read the proclamation into the record (attached as Exhibit A).
Ms. Saltzburg read the proclamation into the record (attached as Exhibit A).
6.
Cancellation of the Regularly-Scheduled November 29, 2016, Work Session
Moved by Mayor Jerry Nabours, seconded by Councilmember Karla Brewster to cancel the regularly scheduled November 29, 2016, Work Session.
Vote: 6 - 0
7.
Adjournment
The Special Meeting of November 28, 2016, adjourned at 4:15 p.m.
WORK SESSION
1.
Call to Order
Mayor Nabours called the Work Session of November 28, 2016, to order at 4:15 p.m.
Mayor Nabours called the Work Session of November 28, 2016, to order at 4:15 p.m.
2.
Preliminary Review of Draft Agenda for the December 6, 2016, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
Mayor Nabours stated that items 10F and 10G will be moved to the 6:00 p.m. portion of the meeting.
Councilmember Overton asked about item 10D and if the project is all City funded or if it grant funded. Community Development Project Manager Randy Whitaker explained that there is no grant funding and that funding is all from the transportation sales tax.
Councilmember Overton asked about item 10D and if the project is all City funded or if it grant funded. Community Development Project Manager Randy Whitaker explained that there is no grant funding and that funding is all from the transportation sales tax.
3.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
4.
Discussion of Contract: Red Gap Ranch Pipeline Feasibility Study – Approve Change Order No. 7 to Jacobs Engineering Project Contract (SEE ITEM #10-A ON THE DECEMBER 6, 2016, REGULAR COUNCIL MEETING AGENDA FOR FURTHER INFORMATION)
Utilities Engineering Manager Ryan Roberts introduced Doug Smith, Jeff Minor and Phil Sack with Jacobs Engineering and provided a PowerPoint presentation that covered the following:
RED GAP RANCH PROJECT UPDATE
TODAYS PRESENTATION
Utilities Director Brad Hill continued the presentation.
WATER DEVELOPMENT HISTORY
CITIZENS APPROVE FUTURE WATER SUPPLY BOND ELECTION
RED GAP RANCH
REGIONAL WATER PLANNING
SURFACE WATER SUPPLY GRAPH
CONCEPTUAL GRAPH
Vice Mayor Barotz asked how much of the $15 million bond has been spent. Mr. Hill stated that he believes all $15 million has been spent but he would have to verify that information. Vice Mayor Barotz requested a CCR to explain how the bond money was spent.
Mr. Hill continued the presentation.
WATER SUPPLY DIVERSIFICATION & REGIONAL GROWTH
NEW WATER SUPPLY WELLS
OTHER SUPPLY OPTIONS
RED GAP RANCH
Vice Mayor Barotz asked for clarification of where the funding will be coming from. Mr. Hill stated that the funding is embedded in the capacity fees and this work, and the NEPA work, will be funded with no additional increase in capacity fees. The well at the new Public Works yard has been put off a year so there is freed up money in this fiscal year.
Doug Smith with Jacobs Engineering continued the presentation.
HISTORICAL PROJECT EVENTS
INITIAL PROJECT ORGANIZATION AND SCHEDULE
CRITICAL SUCCESS FACTORS
ALIGNMENT FEEDBACK FROM WATER COMMISSION AND OPEN HOUSE
RED GAP RANCH PROJECT UPDATE
TODAYS PRESENTATION
Utilities Director Brad Hill continued the presentation.
WATER DEVELOPMENT HISTORY
CITIZENS APPROVE FUTURE WATER SUPPLY BOND ELECTION
RED GAP RANCH
REGIONAL WATER PLANNING
SURFACE WATER SUPPLY GRAPH
CONCEPTUAL GRAPH
Vice Mayor Barotz asked how much of the $15 million bond has been spent. Mr. Hill stated that he believes all $15 million has been spent but he would have to verify that information. Vice Mayor Barotz requested a CCR to explain how the bond money was spent.
Mr. Hill continued the presentation.
WATER SUPPLY DIVERSIFICATION & REGIONAL GROWTH
NEW WATER SUPPLY WELLS
OTHER SUPPLY OPTIONS
RED GAP RANCH
Vice Mayor Barotz asked for clarification of where the funding will be coming from. Mr. Hill stated that the funding is embedded in the capacity fees and this work, and the NEPA work, will be funded with no additional increase in capacity fees. The well at the new Public Works yard has been put off a year so there is freed up money in this fiscal year.
Doug Smith with Jacobs Engineering continued the presentation.
HISTORICAL PROJECT EVENTS
INITIAL PROJECT ORGANIZATION AND SCHEDULE
CRITICAL SUCCESS FACTORS
ALIGNMENT FEEDBACK FROM WATER COMMISSION AND OPEN HOUSE
LAKE MARY REFINED ALIGNMENT
MORMON CANYON ALIGNMENT
TELEPHONE LINE ALIGNMENT
WESTERN APS ALIGNMENT
ATT FIBER OPTIC ALIGNMENT
BNSF RAILROAD ALIGNMENT
MORMON CANYON ALIGNMENT
TELEPHONE LINE ALIGNMENT
WESTERN APS ALIGNMENT
ATT FIBER OPTIC ALIGNMENT
BNSF RAILROAD ALIGNMENT
ALIGNMENTS FOR DETAILED STUDY AND MODEL
ALIGNMENTS SCREENED FOR FINAL STUDY
SELECTED ALIGNMENT (APRIL 2009)
PHASE 2 EXPLORATION PLANS AND REPORTS
GEOTECHNICAL EXPLORATION
CURRENT ALIGNMENT (NOVEMBER 2016) GEOTECHINCAL EXPLORATION
AERIAL SURVEY
GEOTECHNICAL EXPLORATION
ENVIRONMENTAL/ARCHEOLOGICAL EXPLORATION
ENGINEERING STUDY RESTART
ENGINEERING CONTRACT SCOPE OF WORK STATUS
ENGINEERING CONTRACT CHANGE ORDER
ENGINEERING TEAM CONSISTENCY AND COMMITMENT
Mr. Roberts continued the presentation.
FUNDING
NEXT STEPS
Councilmember Evans requested a CCR that would make the distinction between the study process and the design process more clear. Many think that the Feasability Study is part of the design and that was something that was not authorized in the recent rate study.
Vice Mayor Barotz asked if there is a ballpark figure on the cost for the construction. Over the years different numbers have been discussed in the community and she would like to understand where those numbers are coming from. Mr. Roberts explained that the cost estimates that exist in the community did not come from the City; he offered that the purpose of the study is to give that cost estimate.
Councilmember Putzova suggested that there has to be some kind of idea on the cost and asked if an estimate can be made based on the size and length of the pipeline. Mr. Roberts indicated that the length of the pipeline is a key component of cost but when the alignment changes the length is often significantly changed. There are too many guesses and unknown factors at this point to make any kind of assumption to cost.
Vice Mayor Barotz stated that whatever the estimate is, it is huge in relation to many of the other projects that are being discussed. The full project is out of the realm of financial possibility for the City and it would be helpful to understand where staff thinks the funding will come from. It would be unfortunate to spend significant money to find out at the end of the day that it is too expensive for the City to pay for. Mr. Copley recognized that the project is a significant financial challenge and stated that staff is hesitant to put a number out there because it is pure speculation and based on nothing factual. He offered that the feasibility study is a continuation of the process that was begun when Red Gap was purchased.
SELECTED ALIGNMENT (APRIL 2009)
PHASE 2 EXPLORATION PLANS AND REPORTS
GEOTECHNICAL EXPLORATION
CURRENT ALIGNMENT (NOVEMBER 2016) GEOTECHINCAL EXPLORATION
AERIAL SURVEY
GEOTECHNICAL EXPLORATION
ENVIRONMENTAL/ARCHEOLOGICAL EXPLORATION
ENGINEERING STUDY RESTART
ENGINEERING CONTRACT SCOPE OF WORK STATUS
ENGINEERING CONTRACT CHANGE ORDER
ENGINEERING TEAM CONSISTENCY AND COMMITMENT
Mr. Roberts continued the presentation.
FUNDING
NEXT STEPS
Councilmember Evans requested a CCR that would make the distinction between the study process and the design process more clear. Many think that the Feasability Study is part of the design and that was something that was not authorized in the recent rate study.
Vice Mayor Barotz asked if there is a ballpark figure on the cost for the construction. Over the years different numbers have been discussed in the community and she would like to understand where those numbers are coming from. Mr. Roberts explained that the cost estimates that exist in the community did not come from the City; he offered that the purpose of the study is to give that cost estimate.
Councilmember Putzova suggested that there has to be some kind of idea on the cost and asked if an estimate can be made based on the size and length of the pipeline. Mr. Roberts indicated that the length of the pipeline is a key component of cost but when the alignment changes the length is often significantly changed. There are too many guesses and unknown factors at this point to make any kind of assumption to cost.
Vice Mayor Barotz stated that whatever the estimate is, it is huge in relation to many of the other projects that are being discussed. The full project is out of the realm of financial possibility for the City and it would be helpful to understand where staff thinks the funding will come from. It would be unfortunate to spend significant money to find out at the end of the day that it is too expensive for the City to pay for. Mr. Copley recognized that the project is a significant financial challenge and stated that staff is hesitant to put a number out there because it is pure speculation and based on nothing factual. He offered that the feasibility study is a continuation of the process that was begun when Red Gap was purchased.
5.
Review of Draft Agenda Items for the December 6, 2016, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
None
None
6.
Public Participation
None
None
7.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests.
Councilmember Brewster stated that she hopes everyone had a good Thanksgiving and that she looks forward to the rest of the month.
Councilmember Evans requested an update on the Wildwood Hills situation and if and when a community meeting will be held.
Councilmember Evans also requested information from the Council representatives for NAIPTA regarding the policy behind which bus stops are covered and which are not. She has been getting questions from the community and would like to have information to provide them.
Mr. Copley stated that the second Indigenous Community Forum on homelessness is on Wednesday, November 30, 2016 at Flagstaff High School beginning at 5:30 p.m.
Councilmember Evans requested an update on the Wildwood Hills situation and if and when a community meeting will be held.
Councilmember Evans also requested information from the Council representatives for NAIPTA regarding the policy behind which bus stops are covered and which are not. She has been getting questions from the community and would like to have information to provide them.
Mr. Copley stated that the second Indigenous Community Forum on homelessness is on Wednesday, November 30, 2016 at Flagstaff High School beginning at 5:30 p.m.
8.
Adjournment
The Work Session of November 28, 2016, adjourned at 5:20 p.m.
The Work Session of November 28, 2016, adjourned at 5:20 p.m.
| __________________________________________ MAYOR |
|
________________________________________ CITY CLERK |
CERTIFICATION
I, ELIZABETH A. BURKE, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on November 28, 2016. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 6th day of December, 2016. | |
| ________________________________ CITY CLERK |