Others present: City Manager Josh Copley and City Attorney Sterling Solomon.

Councilmember Putzova stated that she would like to see statistics on the effectiveness of the camping ordinance; specifically she would like to know the numbers prior to the camping ordinance going into effect and how those relate to the current numbers.
 
Councilmember Putzova also asked about a map of all the liquor licenses in the City. She would like to see the map with each new application that comes before Council to understand where the location of the licenses are in relation to the new request. Mr. Copley explained that the agreement was to bring the map back bi-annually due to the staff work required to generate and update the map. If the direction is changed there will need to be consideration given to what other work programs may need adjustment to accommodate. An ongoing map will potentially redirect the work program of the GIS team and he needs to understand what resources are needed and what time commitments are involved.
 
Councilmember Barotz stated that she is supportive of moving forward with an ongoing map.
 
Mayor Evans asked that information be provided to Council that outlines what would need to be redirected to accommodate the request.
 
Councilmember Odegaard requested a brief presentation on why the City cannot consider local bids differently that non-local. He would like to understand how the purchasing process works and why the City has to go with the cheapest bid. Mr. Copley stated that purchasing staff will be available to answer those questions at the meeting.

All Aboard Arizona President Chuck Mott addressed Council stating that All Aboard Arizona is an advocacy organization supported by membership dues who are dedicated to bringing more passenger rail service to Arizona.
 
Mr. Mott provided a written report to the Council which included recommendations for the Flagstaff Train Station which include improving the station platform, improved signage for the station and improvements to the station waiting room. The report is attached as Exhibit A.
 
Roger Clark addressed Council and encouraged them to promote passenger rail travel to the federal government and to encourage travelers to use rail service.
 
Councilmember McCarthy thanked Mr. Mott and Mr. Clark for their comments. He would like Council to consider a resolution in support of long range rail service. He stated that rail travel is more efficient than planes and cars.

Councilmember McCarthy stated that he sent a draft resolution to City staff and his request is that Council consider a resolution that urges Congress to support long-distance train travel.
 
Councilmember Barotz stated that she is supportive of bringing a resolution to Council for consideration. She would like to see broader language in the enactments section that is supportive of rail travel in general, adequate funding for a robust system and encouragement to keep the Chicago to Los Angeles route open.
 
Councilmember Putzova asked how the Flagstaff train station is managed; there were many suggestions for improvement and she would like to understand how the station is funded and how it is run. Councilmember Barotz added that she would like to understand who is responsible for the platform and the other specifics called out in the report.

Comprehensive Planning Manager Sara Dechter provided a PowerPoint Presentation that covered the following:
 
HIGH OCCUPANCY HOUSING PLAN PUBLIC REVIEW DRAFT
TONIGHT’S OBJECTIVES
HIGH OCCUPANCY HOUSING PROCESS
TENTATIVE ADOPTION SCHEDULE
TOOLS FOR HOH PLANNING
HISTORY OF DENSITY IN FLAGSTAFF
REGIONAL PLAN MAP
TRADE-OFFS
HOW WERE POLICIES DEVELOPED?
FLAGSTAFF IS CURRENTLY A LOW DENSITY COMMUNITY COMPARED TO PEER CITIES
FLAGSTAFF IS MOST COST BURDENED RELATIVE TO PEER CITIES
WHERE IS HOH PERMITTED?
WHERE IS HOH PROPOSED OR APPROVED?
 
Councilmember Barotz questioned the NAU statistics contained on page 15 of the report. She suggested verifying the information through something in writing from the President’s office.
 
Councilmember Overton stated that the map is important for people to look at and understand; it really shows where the City may be seeing HOH types of development. He asked if there has been any further analysis to see specifically where in those areas HOH development is likely to occur. Ms. Dechter stated that staff has not analyzed parcel by parcel but that analysis is likely to occur with the neighborhood specific plans. Councilmember Overton offered that it may be helpful to make some general predictions so the community can better prepare for what may come.
 
Councilmember Odegaard offered that he would like to see this information be presented to the Citizens’ Transportation Tax Commission as it can assist them with their recommendations to Council on where new roads could be built.
 
Ms. Dechter continued the presentation.
 
CH. 2: SITE AND AREA ANALYSIS
CH. 3: CONCEPT PLAN
CH 4: GOALS, POLICIES, AND IMPLEMENTATION STRATEGIES
GOALS, POLICIES, AND IMPLEMENTATION STRATEGIES
CONNECT AND ENHANCE URBAN PATTERNS
COMPLETE AND CONNECTOR ACTIVITY CENTERS
WHERE SHOULD HOH GO IN THE FUTURE
WHAT ABOUT WHERE HOH IS ALREADY PERMITTED?
 
Councilmember McCarthy suggested that the Conditional Use Permits (CUP) come to the City Council for approval rather than the Planning and Zoning Commission. He also suggested that the threshold for requiring a CUP be lowered to 30 units per acre. Ms. Dechter stated that the smaller threshold was not chosen because there are a lot of smaller projects in a suburban center where the community is more comfortable with the development; the controversy has been seen with the larger developments such as the Hub, the Standard and Village at Aspen Place.
 
Planning Director Dan Folke added that it is something that can be considered but it is important to keep in mind that every development with over 29 units per acre would be coming before Council.
 
Councilmember Overton stated that he has concerns with the CUP because it creates a mechanism to take away a zoning right through a permitting process. If the CUP is denied then there is no longer that buildable right. I would rather change the zoning rule than apply another level of regulation.
 
Mr. Folke offered that with regard to CUPs there are some uses allowed in the Code; however there may be impacts generated by that use that need closer consideration. The CUP application is taken to the Planning and Zoning Commission for review of the impacts of the proposal and if the impacts can be reasonably mitigated the CUP is approved.
 
Councilmember Barotz stated that she likes the idea of some sort of process that allows for an evaluation of impact and she also likes the idea of the request coming to Council for consideration.
 
Councilmember McCarthy asked if there are legal concerns with instituting some kind of CUP or other process and if that would constitute taking away a property right. Mr. Solomon stated that he would like the opportunity to have his office take a look at it to make sure everyone is on the same page.
 
Ms. Dechter continued the presentation.
 
WHAT ABOUT WHERE HOH IS ALREADY PERMITTED?
BLOCK SIZE
EFFICIENT AND EQUITABLE TRANSPORTATION
PUBLIC SPACES
STORMWATER, WASTE AND ENERGY
OTHER GOALS
 
Vice Mayor Whelan stated that she would like to see more substance in the Town and Gown section that really addresses the good neighbor and nuisance issues and the reality that the City and the University need each other and need to work together to combat the issues.
 
APPENDIX B: PLAN AMENDMENTS
TONIGHT’S OBJECTIVES
 
Councilmember Putzova asked how the Hub would have been different if the plan was in place. Ms. Dechter stated that the Hub would have probably needed to be broken into multiple buildings, it would have had to go through an additional process to evaluate impacts and it would have had other requirements such as recycling and energy improvements, connections throughout the site and civic space elements.
 
A break was held from 8:13 p.m. through 8:23 p.m.

Councilmember Putzova stated that there is essentially one amendment she would like to see to the Procurement Policy which would further define the causes for suspension or debarment. It is a narrow addition of circumstances where a contractor can be suspended from providing service. She would like to add “or violation of a relevant criminal statute, as evidenced by a public enforcement order or judgment, settlement with a relevant federal or state enforcement agency, imposition of fines or penalties, or other formal finding by the relevant enforcement agency with regulatory enforcement authority under the applicable consumer protection law” to Article 30 B 2.
 
Jody Clements addressed Council in favor of the proposed amendment.
 
A majority of Council was supportive of the item moving forward.

Councilmember Putzova stated that she would like the City to prioritize socially responsible investments (SRI) as an approach to its investing.
 
Councilmember Barotz asked if changing the policy to include SRI bonds would preclude any other bond that is not an SRI. Councilmember Putzova stated that SRI bonds are corporate bonds and the change in the policy would narrow down the scope for corporate bonds only; it would not preclude other investments.
 
Mayor Evans stated that she has some concern with the amendment. The City as an organization is charged with maximizing the monies it gets; if the scope is narrowed, it could reduce the City's ability to fully maximize those dollars. She would like to better understand the financial impact of the amendment and what it would mean long term.
 
Councilmember Putzova offered that there are so many corporations that fall under SRI businesses and the performance of investments in an SRI type of instrument are comparable to traditional investing.
 
Mr. Copley stated that if it is Council’s direction to look into this further the City can engage its investment advisors to provide information about SRIs.
 
There was not Council support to move this item forward.

Finance Director Brandi Suda provided a PowerPoint presentation that covered the following:
 
BANKING SERVICE PROCUREMENT DISCUSSION
BANKING SERVICE PROCUREMENT
POSSIBLE POLICY CONSIDERATIONS
HISTORY
BANK FEES OVER THE PAST YEARS
EXAMPLE OF VOLUME OF BANKING ACTIVITY
FOCUS: SECURITY OF CITY FINANCIAL ASSETS
FOCUS: CUSTOMER SERVICE
SERVICE EXPECTATIONS
WHAT POLICY CONSIDERATIONS SHOULD BE INCLUDED IN THE EVALUATION OF THE BANK SERVICE CONTRACT?
 
Councilmember Putzova requested that the Request for Proposals (RFP) go out after the Procurement Manual discussion concludes.
 
Councilmember Barotz requested that the RFP include a requirement that the bank has not violated a criminal statute or been involved with the federal government. From an ethical standpoint the Council has an obligation to the taxpayers to not bank with a bank that has been involved in these kinds of things. She is not as concerned about the minor infractions but those that are on a national scope or have hurt a lot of people. Mayor Evans asked what the time limit is and if the requirement would extend to their subsidiaries.
 
Councilmember McCarthy suggested that the time limit be within the last two to three years. Councilmember Odegaard stated that it may be difficult to find a bank with those requirements; he is in favor of going with what the state law requirements are. Councilmember Putzova stated that she would be more comfortable with five or so years.
 
Mayor Evans suggested adding a requirement to the RFP that asks the proposer to address Council goals and provide a statement on how they are addressing that goal.
 
Council agreed on the following points for the RFP:

• Low cost to City of Flagstaff.
• Timely and accurate electronic payments and deposits.
• Wait for Procurement Manual discussions and decisions.
• Use the proposed Procurement Manual language that ensures vendor has no violations, enforcements or fines.
• Address Council goals and how they are achieving them.
• The vendor should also have a local presence in Flagstaff.

Councilmember Putzova reminded everybody that it is National Voter Registration Day. She encouraged people to go to servicearizona.com and check their voter registration.
 
Councilmember Odegaard thanked Assistant to the City Manager Caleb Blaschke for his work in organizing the Coca Cola Swire tour. He spoke with the Manager and asked what his biggest concern is and his response was minimum wage for his customers and how that relates to selling their product at a certain price point.
 
Councilmember Odegaard also spoke with another small business owner about the competition of the internet with the brick and mortar local businesses. The business owner was concerned about the possibility of an additional sales tax and asked that Council think carefully about what they are asking of the community and how that affects small businesses.
 
Councilmember McCarthy reported that the Arizona Board of Regents will be in Flagstaff on Friday; the Council has been invited to attend their meeting.
 
Councilmember McCarthy also reported that Current Planning Manager Mark Sawyers is retiring on Friday; he has done a great job for the City and deserves the best in retirement.
 
Mayor Evans reported that the CVB annual marketing luncheon held last week had a good turnout. The City has an impressive staff in the Economic Vitality Department and the numbers generated by tourism in Flagstaff are amazing.
 
Mayor Evans also encouraged the public to take part in the Festival of Science; noting that www.scifest.org has a lot of information and a schedule of events.
 
Mr. Copley stated that he will be moving the Intergovernmental Priorities originally scheduled for the October 10, 2017 Work Session to the October 24, 2017 Special Work Session to allow staff some extra time to prepare.