CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 19, 2017
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
4:30 P.M. AND 6:00 P.M.
TUESDAY, SEPTEMBER 19, 2017
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
4:30 P.M. AND 6:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Evans called to order the meeting of September 19, 2017, at 4:30 p.m.
Mayor Evans called to order the meeting of September 19, 2017, at 4:30 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: NONE |
Others present: City Manager Josh Copley and Deputy City Attorney Kevin Fincel.
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
The audience and City Council recited the Pledge of Allegiance and Mr. Copley read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of September 12, 2017; and Regular Council Meeting of September 5, 2017.
Moved by Councilmember Eva Putzova, seconded by Councilmember Charlie Odegaard to approve the minutes of the City Council Special Meeting (Executive Session) of September 12, 2017; and Regular Council Meeting of September 5, 2017.
Vote: 7 - 0 - Unanimously
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
None
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Presentation of Award to Flagstaff Unified School District re STEM (Science, Technology, Engineering and Mathematics) Program
Mayor Evans stated that she is presenting a proclamation to honor Flagstaff Unified School District (FUSD) and all things Science, Technology, Engineering and Mathematics (STEM). Mayor Evans invited FUSD District Relations Coordinator Karin Eberhard to say a few words. Ms. Eberhard recognized, Coconino High School, Kinsey Inquiry and Discovery School, Marshall Arts and Science Magnet, Killip Elementary and Mount Elden Middle School. She stated that it has been a privilege to be able to display the District STEM programs in the City Hall Lobby over the last couple of weeks.
Mayor Evans and the City Council came to the podium and presented FUSD with the proclamation.
Mayor Evans and the City Council came to the podium and presented FUSD with the proclamation.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Airport Commission.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to reappoint Stuart McDaniel to the Airport Commission with a term expiring October 2020.
Vote: 7 - 0 - Unanimously
Moved by Vice Mayor Jamie Whelan, seconded by Councilmember Celia Barotz to appoint T. Paul Thomas to the Airport Commission with a term expiring October 2020.
Vote: 7 - 0 - Unanimously
Moved by Councilmember Scott Overton, seconded by Councilmember Celia Barotz to appoint Brian Ketter to the Airport Commission with a term expiring October 2020.
Vote: 7 - 0 - Unanimously
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Moved by Councilmember Eva Putzova, seconded by Councilmember Celia Barotz to approve the Consent Agenda Items.
Vote: 7 - 0 - Unanimously
A.
Consideration and Approval of Payment: To Northern Arizona University (NAU) for annual maintenance of the Public Safety Radio System.
Authorize the payment to Northern Arizona University (NAU) in the amount of $80,903.34 for the public safety radio system annual maintenance.
B.
Consideration and Approval of Contract: Independent Contract Agreement (ICA) with Salt River Project (SRP) for the Upper Lake Mary Watershed (ULM) Monitoring Project. (Contract for monitoring the Upper Lake Mary Watershed.)
Staff recommends approving the ICA with SRP with scope-of-work (schedule A) proposals for FY18-FY20, not-to-exceed $150,000 annually as approved by City Council each budget year. This agreement would include: A) Provision of Operation and Data Services to seven SRP Flowtography® stations, B) Provision of Operation Services to one SRP Flowtography® station at Newman Canyon, C) Provision of Operation Services to three SRP Snow Precipitation Antifreeze Gage Stations, D) Collection of annual payment due for three SRP Snow Precipitation Antifreeze Gages per fiscal year.
9.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: To purchase two (2) Ford Explorer replacement vehicles for the Flagstaff Fire Department (FFD).
Moved by Councilmember Scott Overton, seconded by Councilmember Jim McCarthy to approve the purchase of two (2) Ford Explorer replacement vehicles through Peoria Ford (the low bidders in a 30-day open bid process) for the combined price of $58,425.96.
Councilmember Odegaard stated that he is disappointed that the purchase could not happen in Flagstaff. He hopes in the future that laws might be changed to provide more support for local bidders.
Vote: 7 - 0 - Unanimously
B.
Consideration and Adoption of Ordinance No. 2017-26: An ordinance Amending the Employee Handbook of Regulations by approving changes relating to appropriate salary of employees upon hiring or promotion, reclassification, and rezones.
Moved by Councilmember Eva Putzova, seconded by Councilmember Celia Barotz to read Ordinance No. 2017-26 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA, AMENDING THE EMPLOYEE HANDBOOK OF REGULATIONS BY APPROVING CHANGES RELATING TO APPROPRIATE SALARY OF EMPLOYEES UPON HIRING OR PROMOTION, RECLASSIFICATION, AND REZONES; PROVIDING FOR PENALTIES, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Eva Putzova, seconded by Vice Mayor Jamie Whelan to adopt Ordinance No. 2017-26.
Vote: 7 - 0 - Unanimously
RECESS
The 4:30 p.m. portion of the September 19, 2017, meeting of the Flagstaff City Council recessed at 4:51 p.m.
The 4:30 p.m. portion of the September 19, 2017, meeting of the Flagstaff City Council recessed at 4:51 p.m.
6:00 P.M. MEETING
RECONVENE
Mayor Evans reconvened the meeting of September 19, 2017, of the Flagstaff City Council at 6:00 p.m.
Mayor Evans reconvened the meeting of September 19, 2017, of the Flagstaff City Council at 6:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
10.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: NONE |
Others present: City Manager Josh Copley; Deputy City Attorney Kevin Fincel.
11.
PUBLIC PARTICIPATION
Emily Davalos addressed Council with concerns about the Police Department.
12.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
None
None
13.
REGULAR AGENDA
A.
Consideration and Approval of Preliminary Plat: Request from VP 66 & Woody Mountain LLC, for the subdivision of Timber Sky Block 3A, approximately 7.53 acres in the Medium Density Residential (MR) zone into 35 single-family residential lots, Timber Sky Block 7A, approximately 12.86 acres in the Single-family Residential (R1) zone into 35 single-family residential lots, and Timber Sky Block 8, approximately 22.43 acres in the Single-family Residential (R1) zone into 89 single-family residential lots.
Tiffany Antol addressed Council with a PowerPoint Presentation that covered the following:
TIMBER SKY
TIMBER SKY BLOCK PLAT
TIMBER SKY PRELIMINARY PLATS – BLOCKS 3A, 7A & 8
TIMBER SKY BLOCK 3A – ADORA
TIMBER SKY BLOCK 7A – ARIES
TIMBER SKY BOCK 8 – ORION
NATURAL RESOURCE PROTECTION PLAN
OPEN SPACE
IMPACT ANALYSIS/INFRASTRUCTURE IMPROVEMENTS & DEVELOPMENT
TIMBER SKY
TIMBER SKY BLOCK PLAT
TIMBER SKY PRELIMINARY PLATS – BLOCKS 3A, 7A & 8
TIMBER SKY BLOCK 3A – ADORA
TIMBER SKY BLOCK 7A – ARIES
TIMBER SKY BOCK 8 – ORION
NATURAL RESOURCE PROTECTION PLAN
OPEN SPACE
IMPACT ANALYSIS/INFRASTRUCTURE IMPROVEMENTS & DEVELOPMENT
AGREEMENT COMPLIANCE
PROPOSED CONDITIONS OF APPROVAL
Councilmember McCarthy asked what the Planning and Zoning Commission’s vote was on the item. Ms. Antol stated that it was a unanimous vote from the Commission.
Moved by Councilmember Celia Barotz, seconded by Councilmember Charlie Odegaard to approve the preliminary plat with the conditions outlined in the staff summary.
Vote: 7 - 0 - Unanimously
B.
Consideration and Possible Adoption of Resolution No. 2017-34: A resolution of the Flagstaff City Council supporting the extension of the Deferred Action for Child Arrivals (DACA) program and calling upon Congress to permanently address the legal status of Dreamers.
Mr. Copley addressed Council stating that the draft resolution is similar to the resolution that was adopted by the National Conference of Mayors; there were some changes to make it more Arizona and Flagstaff specific.
Councilmember Putzova stated that she would like to see a statement to call on Congress to pass comprehensive immigration reform; she suggested adding the following language at the end of the last sentence of the resolution, “and pass comprehensive immigration reform with a clearly defined path to citizenship for other undocumented people residing in the United States.”
Councilmember Odegaard stated that he would prefer to not include this statement as it is off topic for the issue.
Vice Mayor Whelan added that there needs to be clarity on what the Country is going to do for undocumented people; she would like the statement to stay in. She also requested that the whereas statement that addresses threatening rhetoric be removed. Some may or may not feel that the rhetoric is threatening and it is not the Council’s call to make that determination.
Mayor Evans asked if Councilmember Putzova would be interested in ending her added statement after the word citizenship. Ms. Putzova agreed. Mayor Evans also asked Councilmember Odegaard if he would be supportive if the sentence ended at citizenship. Councilmember Odegaard stated that he still feels that it would get off topic; he wants Congress to act on this one issue alone and he does not believe that they will have time to do comprehensive immigration reform.
Councilmember Overton stated that he would support ending the sentance at citizenship.
There was discussion about the last Whereas statement and Council asked for a brief recess to work on the wording.
A break was held from 6:27 p.m. through 6:31 p.m.
Councilmember Putzova stated that after consultation her suggestion would be to keep the resolution as is and move forward with the previously discussed amendments.
Gabor Kovacs addressed Council in opposition of the resolution.
Emily Davalos addressed Council in favor of the resolution.
Councilmember McCarthy expressed some concerns with the proposed wording of the last whereas statement; he feels that the language is ambiguous and should be better clarified.
Councilmember Putzova stated that she would like to see a statement to call on Congress to pass comprehensive immigration reform; she suggested adding the following language at the end of the last sentence of the resolution, “and pass comprehensive immigration reform with a clearly defined path to citizenship for other undocumented people residing in the United States.”
Councilmember Odegaard stated that he would prefer to not include this statement as it is off topic for the issue.
Vice Mayor Whelan added that there needs to be clarity on what the Country is going to do for undocumented people; she would like the statement to stay in. She also requested that the whereas statement that addresses threatening rhetoric be removed. Some may or may not feel that the rhetoric is threatening and it is not the Council’s call to make that determination.
Mayor Evans asked if Councilmember Putzova would be interested in ending her added statement after the word citizenship. Ms. Putzova agreed. Mayor Evans also asked Councilmember Odegaard if he would be supportive if the sentence ended at citizenship. Councilmember Odegaard stated that he still feels that it would get off topic; he wants Congress to act on this one issue alone and he does not believe that they will have time to do comprehensive immigration reform.
Councilmember Overton stated that he would support ending the sentance at citizenship.
There was discussion about the last Whereas statement and Council asked for a brief recess to work on the wording.
A break was held from 6:27 p.m. through 6:31 p.m.
Councilmember Putzova stated that after consultation her suggestion would be to keep the resolution as is and move forward with the previously discussed amendments.
Gabor Kovacs addressed Council in opposition of the resolution.
Emily Davalos addressed Council in favor of the resolution.
Councilmember McCarthy expressed some concerns with the proposed wording of the last whereas statement; he feels that the language is ambiguous and should be better clarified.
Moved by Councilmember Eva Putzova, seconded by Vice Mayor Jamie Whelan to read Resolution No. 2017-34 by title only with the amendments of deleting the second to last whereas clause and adding the following language to the last sentence of the enactments, "and pass comprehensive immigration reform with a clearly defined path to citizenship."
Councilmember McCarthy stated that he will be voting no on the resolution because the wording is ambiguous and there can be several interpretations. While he strongly supports the concept of supporting DREAMers he is unable to support a resolution with language that is ambiguous.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Scott Overton to amend the motion to include "for DREAMers." at the end of the last sentence of the enactments.
Vote: 3 - 4
- AYE:
-
Councilmember Scott Overton
Councilmember Charlie Odegaard
Councilmember Jim McCarthy
Motion to read Resolution No. 2017-34 by title only for the first time as originally amended.
Vote: 6 - 1
- NAY:
-
Councilmember Jim McCarthy
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL SUPPORTING THE EXTENSION OF THE DEFERRED ACTION FOR CHILDHOOD ARRIVALS (DACA) PROGRAM AND CALLING UPON CONGRESS TO PERMANENTLY ADDRESS THE LEGAL STATUS OF DREAMERS, AS AMENDED
Moved by Councilmember Eva Putzova, seconded by Councilmember Celia Barotz to adopt Resolution No. 2017-34.
Vote: 6 - 1
- NAY:
-
Councilmember Jim McCarthy
14.
COUNCIL LIAISON REPORTS
15.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion on requiring high occupancy housing projects and other higher density projects to use reclaimed water for all non-potable uses in the development.
Two Councilmembers were in favor of moving the item forward for discussion.
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a review of the Traffic Impact Policy that allows the traffic rating of a road to degrade as a result of development.
Councilmember Putzova stated that the City does not have a policy that guides how the Traffic Impact Analysis is applied; there is a practice that allows the roads to go from a service level A or B all the way to D. Her intent is to discuss the possibility of a policy that would prevent that level of service degrading as a result of development.
Two Councilmembers were in favor of moving the item forward for discussion.
Two Councilmembers were in favor of moving the item forward for discussion.
16.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
Vice Mayor Whelan read a statement condemning recent events involving a fake social media account that was created using Mayor Evans’ picture and the racially charged statements made from that account.
Councilmember McCarthy reported that he met with NAU President Rita Cheng today and discussed housing issues and how the City and University are one community and work together.
Councilmember McCarthy attended a Launch Flagstaff meeting last week; the focus of Launch Flagstaff is to improve education in Flagstaff and northern Arizona.
Councilmember McCarthy stated that the Library is now selling some of their donated books online; often times, rare or highly sought after books are donated and they have begun to sell them on online. The Library has brought in over $5,000 by selling those books.
Councilmember McCarthy also read a prepared statement about the recent events aimed at the Mayor on social media.
Councilmember Odegaard thanked staff for taking the Council out to the Navajo Nation to meet with the President and Vice-President. The meeting was very informative and contained good dialogue. He is hopeful to keep the dialogue going between the City and the Navajo and Hopi nations.
Councilmember Odegaard stated that October 28, 2017, is "Make a Difference Day"; he suggested that the Council consider doing something together in honor of the day.
Councilmember Odegaard also made a FAIR request for the reconsideration of the Engineering Development Fees.
Councilmember Barotz offered comments in response to social media posts made about the Mayor.
Councilmember Putzova thanked the Council for their words and echoed her support for the Mayor.
Mr. Copley reported that on October 10, 2017, the City Council will be discussing their Intergovernmental Priorities; he asked that they be thinking about those and if they want to make any changes. He also reported that the Work Session of October 31, 2017, has been moved to 1:00 p.m. in hopes of allowing Council and staff the ability to participate in holiday events.
Mayor Evans thanked staff for helping with the trip to the Navajo Nation. She was honored to be there and she looks forward to inviting the Navajo and Hopi to join the City Council for a joint meeting. These kinds of activities will further strengthen Council’s goal of making sure there is a strong partnership with the Native American peoples.
Mayor Evans also reported that there was a visit from the Mexican Consulate. The Mexican Consulate General is working on scheduling a visit on October 10, 2017; she extended an invitation to the members of the Council to participate in the visit.
Mayor Evans thanked the Council for their words of support. The City Council is a good working team and she appreciates the words of confidence.
Councilmember Barotz reported that she has been attending County Board of Supervisor Art Babbott’s meetings about mitigating the traffic along Highway 180. Great progress is being made and hopefully there will be some things in place for this upcoming season.
Councilmember McCarthy reported that he met with NAU President Rita Cheng today and discussed housing issues and how the City and University are one community and work together.
Councilmember McCarthy attended a Launch Flagstaff meeting last week; the focus of Launch Flagstaff is to improve education in Flagstaff and northern Arizona.
Councilmember McCarthy stated that the Library is now selling some of their donated books online; often times, rare or highly sought after books are donated and they have begun to sell them on online. The Library has brought in over $5,000 by selling those books.
Councilmember McCarthy also read a prepared statement about the recent events aimed at the Mayor on social media.
Councilmember Odegaard thanked staff for taking the Council out to the Navajo Nation to meet with the President and Vice-President. The meeting was very informative and contained good dialogue. He is hopeful to keep the dialogue going between the City and the Navajo and Hopi nations.
Councilmember Odegaard stated that October 28, 2017, is "Make a Difference Day"; he suggested that the Council consider doing something together in honor of the day.
Councilmember Odegaard also made a FAIR request for the reconsideration of the Engineering Development Fees.
Councilmember Barotz offered comments in response to social media posts made about the Mayor.
Councilmember Putzova thanked the Council for their words and echoed her support for the Mayor.
Mr. Copley reported that on October 10, 2017, the City Council will be discussing their Intergovernmental Priorities; he asked that they be thinking about those and if they want to make any changes. He also reported that the Work Session of October 31, 2017, has been moved to 1:00 p.m. in hopes of allowing Council and staff the ability to participate in holiday events.
Mayor Evans thanked staff for helping with the trip to the Navajo Nation. She was honored to be there and she looks forward to inviting the Navajo and Hopi to join the City Council for a joint meeting. These kinds of activities will further strengthen Council’s goal of making sure there is a strong partnership with the Native American peoples.
Mayor Evans also reported that there was a visit from the Mexican Consulate. The Mexican Consulate General is working on scheduling a visit on October 10, 2017; she extended an invitation to the members of the Council to participate in the visit.
Mayor Evans thanked the Council for their words of support. The City Council is a good working team and she appreciates the words of confidence.
Councilmember Barotz reported that she has been attending County Board of Supervisor Art Babbott’s meetings about mitigating the traffic along Highway 180. Great progress is being made and hopefully there will be some things in place for this upcoming season.
17.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held September 19, 2017, adjourned at 7:08 p.m.
___________________________________
MAYOR
MAYOR
ATTEST:
___________________________________
CITY CLERK
___________________________________
CITY CLERK
CERTIFICATION
I, ELIZABETH A. BURKE, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on September 19, 2017. I further certify that the Meeting was duly called and held and that a quorum was present.
DATED this 3rd day of October, 2017.
________________________________
CITY CLERK