WORK SESSION
TUESDAY, OCTOBER 31, 2017
COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
1:00 P.M.
TUESDAY, OCTOBER 31, 2017
COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
1:00 P.M.
WORK SESSION
1.
CALL TO ORDER
Mayor Evans called the meeting of October 31, 2017, to order at 1:04 p.m.
Mayor Evans called the meeting of October 31, 2017, to order at 1:04 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Pledge of Allegiance and Mission Statement
The Council and audience recited the Pledge of Allegiance and Councilmember Odegaard read the Mission Statement of the City of Flagstaff.
The Council and audience recited the Pledge of Allegiance and Councilmember Odegaard read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
3.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER PUTZOVA |
ABSENT: COUNCILMEMBER OVERTON |
Others present: City Manager Josh Copley and City Attorney Sterling Solomon.
4.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Sustainability Specialist Jenny Neimann addressed Council stating that there are now a total 18 bikes in the City fleet that employees can check out to travel to offsite meetings or other events.
Patrick McCabe addressed Council regarding changes to the Zoning Code specifically related to tandem parking, stacked triplexes and parking adjustments.
Patrick McCabe addressed Council regarding changes to the Zoning Code specifically related to tandem parking, stacked triplexes and parking adjustments.
5.
Preliminary Review of Draft Agenda for the November 7, 2017, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
Councilmember Putzova asked how to provide suggested edits to the uranium resolution. Mr. Copley stated that the proposed edits should be sent to him and Assistant to the City Manager Caleb Blaschke to be incorporated into the draft resolution. Mr. Copley also stated that the draft resolution should be distributed to Council for review before the end of the week.
6.
Proclamation of Human Resources Professional Appreciation Day.*
City Council came to the podium to present the Human Resources staff with the Proclamation of Human Resources Professional Appreciation Day which was read by Mayor Evans.
7.
Discussion of Water Services Biosolids Master Planning Effort.
Water Services Engineering Manager Ryan Roberts provided a PowerPoint presentation that covered the following:
BIOSOLIDS MASTER PLAN
OVERVIEW
WHY
SOLIDS HANDLING CAPACITY
WHY DO CITIES USE ENGINEERING CONSULTANTS?
PLANNING AND PUBLIC OUTREACH
Mr. Roberts introduced Ryan Renard with Carollo Engineers who continued the presentation.
BIOSOLIDS MASTER PLAN (BMP) CITY COUNCIL PRESENTATION
HISTORY
BIOSOLIDS MANAGEMENT
WHY IS THE BIOSOLIDS MASTER PLAN NEEDED?
WHERE IS THE BIOSOLIDS MASTER PLAN NEEDED?
WASTEWATER SOLIDS MANAGEMENT PROGRAM
BIOSOLIDS MASTER PLAN STRUCTURED TO ADDRESS ISSUES AND CONCERNS
Chad Meyers with Carollo Engineers continued the presentation.
DESCRIBING THE CAROLLO EVALUATION AND ASSESSMENT PROCESS
PUBLIC ENGAGEMENT VIA WATER COMMISSION PUBLIC HEARINGS (PRESENTATION
Vice Mayor Whelan asked if decreasing the number of management options to two would decrease the price of the study. Mr. Killian stated that it would decrease the price but he would caution against it because it would bypass other technologies; it is an investment that will provide information for large financial decisions.
Councilmember McCarthy asked staff if they feel that the cost is reasonable. Mr. Roberts stated that staff does believe that the cost is justified and fair. The scope of work actually grew to include more research on energy conservation, greenhouse gas emissions and tying those elements into the public outreach portion. Carollo brings a wealth of experience that the City just does not have.
BIOSOLIDS MASTER PLAN
OVERVIEW
WHY
SOLIDS HANDLING CAPACITY
WHY DO CITIES USE ENGINEERING CONSULTANTS?
PLANNING AND PUBLIC OUTREACH
Mr. Roberts introduced Ryan Renard with Carollo Engineers who continued the presentation.
BIOSOLIDS MASTER PLAN (BMP) CITY COUNCIL PRESENTATION
HISTORY
BIOSOLIDS MANAGEMENT
WHY IS THE BIOSOLIDS MASTER PLAN NEEDED?
WHERE IS THE BIOSOLIDS MASTER PLAN NEEDED?
WASTEWATER SOLIDS MANAGEMENT PROGRAM
BIOSOLIDS MASTER PLAN STRUCTURED TO ADDRESS ISSUES AND CONCERNS
Chad Meyers with Carollo Engineers continued the presentation.
DESCRIBING THE CAROLLO EVALUATION AND ASSESSMENT PROCESS
PUBLIC ENGAGEMENT VIA WATER COMMISSION PUBLIC HEARINGS (PRESENTATION
AND WORKSHOP)
BMP CONCERNS FOR FLAGSTAFF WATER SERVICES STAFF MANAGEMENT TEAM
BMP CONCERNS FOR FLAGSTAFF WATER SERVICES STAFF SUPERVISORY TEAM
BMP CONCERNS FOR FLAGSTAFF WATER SERVICES STAFF OPERATIONS TEAM
CAROLLO’S PROJECT APPROACH TO THE BMP PROVIDES FLEXIBILITY
CAROLLO’S TECHNOLOGY AND DISPOSAL EVALUATION EXPERIENCE
Rudy Killian with Carollo Engineers continued the presentation.
CITY BENEFITS BY HAVING KEY ADVANCES IN BIOSOLIDS TECHNOLOGIES
BMP CONCERNS FOR FLAGSTAFF WATER SERVICES STAFF SUPERVISORY TEAM
BMP CONCERNS FOR FLAGSTAFF WATER SERVICES STAFF OPERATIONS TEAM
CAROLLO’S PROJECT APPROACH TO THE BMP PROVIDES FLEXIBILITY
CAROLLO’S TECHNOLOGY AND DISPOSAL EVALUATION EXPERIENCE
Rudy Killian with Carollo Engineers continued the presentation.
CITY BENEFITS BY HAVING KEY ADVANCES IN BIOSOLIDS TECHNOLOGIES
EVALUATED
CAROLLO UTILIZES COLLABORATIVE APPROACH TO SELECTING EVALUATION
CRITERIA
CITY BENEFITS FROM CAROLLO’S LOCAL AND NATIONAL EXPERIENCE WITH FACILITY
AND BIOSOLIDS MASTER PLAN
PREVIOUS CAROLLO PLANNING STUDIES AND THEIR SIZE
CAROLLO’S NATIONAL BMP EXPERIENCE
FLAGSTAFF BENEFITS FROM KNOWLEDGE OF NATIONAL TRENDS AND WHAT
CAROLLO’S NATIONAL BMP EXPERIENCE
FLAGSTAFF BENEFITS FROM KNOWLEDGE OF NATIONAL TRENDS AND WHAT
OTHERS ARE DOING
EXPERIENCE/APPROACH FOR THREE END BIOSOLIDS USE ALTERNATIVES
BMP GREEN ALTERNATIVES – INCREASED BIOSOLIDS DESTRUCTION INCREASES
BMP GREEN ALTERNATIVES – INCREASED BIOSOLIDS DESTRUCTION INCREASES
BIOGAS GENERATION FOR ELECTRICITY
SUPPLEMENTAL FUEL ADDITION CAN YIELD INCREASED GAS PRODUCTION FOR
CO-GENERATION OF ELECTRICITY
CAROLLO’S EXPERIENCE UTILIZING ENERGY RECOVERY
CAROLLO AT THE FOREFRONT OF NATIONAL TREND INVESTIGATING CARBON AND
CAROLLO AT THE FOREFRONT OF NATIONAL TREND INVESTIGATING CARBON AND
BIOGAS USE FOR HIGHER VALUE PRODUCTS
Vice Mayor Whelan asked if decreasing the number of management options to two would decrease the price of the study. Mr. Killian stated that it would decrease the price but he would caution against it because it would bypass other technologies; it is an investment that will provide information for large financial decisions.
Councilmember McCarthy asked staff if they feel that the cost is reasonable. Mr. Roberts stated that staff does believe that the cost is justified and fair. The scope of work actually grew to include more research on energy conservation, greenhouse gas emissions and tying those elements into the public outreach portion. Carollo brings a wealth of experience that the City just does not have.
8.
City Council Goals Check-In.
Mr. Copley stated that the Council goals and objectives help the Council better define and understand its budget priorities. This is the time to look at the goals and objectives to determine if any edits are needed.
Mr. Copley reviewed the goals and Council proposed the attached changes (Exhibit A).
Mr. Copley explained that the Council would review and adopt the goals and objectives at the meeting of November 21, 2017.
Mr. Copley reviewed the goals and Council proposed the attached changes (Exhibit A).
Mr. Copley explained that the Council would review and adopt the goals and objectives at the meeting of November 21, 2017.
9.
Review of Draft Agenda Items for the November 7, 2017, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
Councilmember Odegaard asked if there would be any legal discussion on item 17C prior to the meeting. Mr. Solomon explained that there would be no Executive Session prior to the meeting; if the FAIR item moves forward then an Executive Session would be scheduled.
10.
Public Participation
None
None
11.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests.
Councilmember McCarthy reported that he took a tour of Skyview, a student housing project under the authority of the university on university land; it was a very nice facility.
Councilmember Odegaard expressed concern about the hanging message from the crane tower above the Hub building on Sunday morning. He does not believe that it was the appropriate way to make a point and he urged everyone to think about how those types of displays reflect on the community.
Vice Mayor Whelan stated that she had an opportunity to speak to Joanne Keene from NAU about some numbers that show student housing is reaching a certain level where it is leveling off. She is excited to see those numbers and where they came from. Councilmember McCarthy added that he is concerned about the high rents in Flagstaff and the issue of supply and demand.
Councilmember Barotz reported that she attended a tour of the Flagstaff Watershed Protection Project with the Fire Department and it was great to see the areas that have already been treated and to better understand the challenges with moving forward and the resulting decision points.
Councilmember Putzova stated that sometimes follow up discussions from Work Sessions are not always captured on the working calendar and it would be helpful for Council and the public to know when those topics will be coming back. She would also like to know when the Sign Code will be coming back to Council for discussion.
Councilmember Putzova also reported that she attended a conference in Phoenix organized by the Economic Policy Institute focusing on economic inequality in the context of race and class. It was an informative conference and the number of people working nationally on the issue was great to see. Cliff Bryson from the Office of Labor Standards was a presenter on the panel regarding local enforcement efforts and he did a great job representing Flagstaff.
Mr. Copley offered that he is working with staff to get actual dates onto the working calendar for follow up discussions through summer break of next year. Some of the topics will require an Executive Session first, as is the case with the Sign Code, and he will work with Mr. Solomon to try to get those dates scheduled.
Mayor Evans thanked the Council and City staff who participated in the NAU pep rall last Friday. She also offered thanks to the individuals who participated in the Make A Difference Day.
Councilmember Odegaard expressed concern about the hanging message from the crane tower above the Hub building on Sunday morning. He does not believe that it was the appropriate way to make a point and he urged everyone to think about how those types of displays reflect on the community.
Vice Mayor Whelan stated that she had an opportunity to speak to Joanne Keene from NAU about some numbers that show student housing is reaching a certain level where it is leveling off. She is excited to see those numbers and where they came from. Councilmember McCarthy added that he is concerned about the high rents in Flagstaff and the issue of supply and demand.
Councilmember Barotz reported that she attended a tour of the Flagstaff Watershed Protection Project with the Fire Department and it was great to see the areas that have already been treated and to better understand the challenges with moving forward and the resulting decision points.
Councilmember Putzova stated that sometimes follow up discussions from Work Sessions are not always captured on the working calendar and it would be helpful for Council and the public to know when those topics will be coming back. She would also like to know when the Sign Code will be coming back to Council for discussion.
Councilmember Putzova also reported that she attended a conference in Phoenix organized by the Economic Policy Institute focusing on economic inequality in the context of race and class. It was an informative conference and the number of people working nationally on the issue was great to see. Cliff Bryson from the Office of Labor Standards was a presenter on the panel regarding local enforcement efforts and he did a great job representing Flagstaff.
Mr. Copley offered that he is working with staff to get actual dates onto the working calendar for follow up discussions through summer break of next year. Some of the topics will require an Executive Session first, as is the case with the Sign Code, and he will work with Mr. Solomon to try to get those dates scheduled.
Mayor Evans thanked the Council and City staff who participated in the NAU pep rall last Friday. She also offered thanks to the individuals who participated in the Make A Difference Day.
12.
Adjournment
The Work Session of the Flagstaff City Council held October 31, 2017, adjourned at 3:20 p.m.
The Work Session of the Flagstaff City Council held October 31, 2017, adjourned at 3:20 p.m.
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MAYOR |
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ATTEST:
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CITY CLERK |