Others present: City Manager Josh Copley and City Attorney Sterling Solomon.

Moved by Councilmember Eva Putzova, seconded by Councilmember Charlie Odegaard to approve the minutes of the City Council Special Meeting (Executive Session) of November 28, 2017.

Vote: 7 - 0 - Unanimously

Moved by Councilmember Charlie Odegaard, seconded by Councilmember Scott Overton to move this item to the 6:00 p.m. portion of the meeting.

Vote: 7 - 0 - Unanimously

Mayor Evans opened the Public Hearing for all four liquor license applications.

Sgt. Gregory Jay of the Flagstaff Police Department came forward and noted that there was an amendment to his staff summary regarding Legacy. He had stated that they were operating under an interim permit, but they are, in fact, currently operating under the license of Northland Beverage and Nackard.

Cindy Valdez, attorney for Legacy, introduced herself and said that she would be happy to answer any questions they may have, and noted that Paul Nackard and Chris Otzen were also present.

Mayor Evans asked the representatives of Hallum to come forward. She said that Flagstaff has quite an issue with street intoxicants and with their store located on Fourth Street, she asked if they would consider not selling the 40 ounce bottles or shooters.

Steve Hallum said that they work very closely with the Police Department and have done everything they have asked of them. He said that he would consider anything that would help the community. He understands the issues and recognizes the problem. They watch it closely and have not had a citation in 15 years.

Mayor Evans asked Mr. Hallum if he would consider championing not serving those items. Mr. Hallum said that if they stop selling, they will move to the other businesses in that area. He said that he would love to see the business community gather together and all do something together.

Mayor Evans asked Mr. Hallum if he would consider participating in a meeting with the other businesses in that area, perhaps chaired by someone on the Council, to get some discussion going on the issues. Mr. Hallum said that he would be willing to participate. Vice Mayor Whelan offered to meet with the property owners.

Mayor Evans closed the Public Hearing at this time.

Moved by Councilmember Scott Overton, seconded by Councilmember Jim McCarthy to forward recommendations to the State for approval of all four liquor license applications.

Councilmember Odegaard said that they recently had someone that came before them requesting a distribution license in a residential area. They made the decision to not send a recommendation to the State. Mr. Solomon stated that the Council needed to keep the discussion on these four applications.

Vote: 7 - 0 - Unanimously

Paul Summerfelt with the Flagstaff Fire Department stated that this was a 90/10 grant, and the bond will pick up the City's 10% match. He said that this is probably the last of the grant they will require for the Observatory Mesa area.

Councilmember Overton said that although this was a smaller grant, it extends the City's money by 90% and was a great win.

Moved by Councilmember Scott Overton, seconded by Councilmember Charlie Odegaard 

Vote: 7 - 0 - Unanimously

Councilmember Odegaard said that after seeing the wildfires going on in California, it was another indication of how important it is to be proactive.

Real Estate Manager Charity Lee briefly reviewed the ordinance, noting that it authorizes the City to acquire right-of-way and easements for the Fourth Street FUTS and allows the City to use condemnation if necessary. She then introduced Martin Ince, MultiModal Planner, who gave a PowerPoint presentation addressing:

TRAIL
BACKGROUND
TRAIL BENEFITS
     Fills in missing segments of the FUTS
     Enhances pedestrian and bicycle comfort and sfaaety along the corridor
     Provides access to 3 schools, the Aquaplex, DES, Gore and FUSD
     Improves non-motorized access to the Country Club Neighborhood
     Connects to Mountain Line Routes 3 and 7

Mr. Ince noted that they also have Temporary Construction Easements for construction of the trail, and those go away when the construction is complete.

He said that there are three other Fourth Street Projects in the planning stages:

Fourth Street Bridges over I-40
Fourth Street widening - 5 lanes with bike lanes and sidewalks
Fourth Street/Butler Intersection Improvements

He said that they will continue the trail down to Butler as these other projects work along.

He said that they are working against a June 2018 deadline, which was why they were asking for condemnation authority with this ordinance. If it comes down to that later in the process, they will not have time to bring the issue back to Council.

Councilmember Overton asked if the property owners were somewhat interested in conveying the rights-of-way or if there was pushback. He said that he really does not like the idea of condemnation; it always causes a lot of angst.

Ms. Lee said that there is support from both property owners, but there is always a challenge when an offer is presented as they may not agree with the City's value. She said that one of the challenges with moving forward is if there is a loan on the property or if there is an HOA involved, which requires a 2/3 vote. Those types of requirements can delay a project.

Councilmember Overton asked staff if they had enough time to move forward without authorization for condemnation. Ms. Lee said that they do not have enough information right now; they are waiting on the appraisals.

Discussion was held on whether or not to move forward with the condemnation authorization. Some of the councilmembers were not comfortable with including the condemnation clause in the ordinance at this time.

Moved by Councilmember Jim McCarthy, seconded by Councilmember Eva Putzova to read Ordinance No. 2017-29 by title only for the first time (with no changes).

Moved by Councilmember Scott Overton, seconded by Councilmember Charlie Odegaard to amend the motion by striking "OR THROUGH CONDEMNATION FOR A PUBLIC USE" from the ordinance.

Vote: 7 - 0 - Unanimously

Vote: 7 - 0 - Unanimously

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AUTHORIZING THE CITY MANAGER OR HIS OR HER DESIGNEES TO ACQUIRE REAL PROPERTY OR EASEMENTS ALONG THE WEST SIDE OF FOURTH STREET; AND ESTABLISHING AN EFFECTIVE DATE

Community Investment Director David McIntire briefly reviewed this request, noting that it was to extend the Site Plan approval period from 180 to 270 days.

Moved by Councilmember Celia Barotz, seconded by Vice Mayor Jamie Whelan 

Vote: 7 - 0 - Unanimously

Others present: City Manager Josh Copley and City Attorney Sterling Solomon.

Marilya Reese came forward and introduced herself as a 27 year resident in Flagstaff. She said that she received a German Embassy Grant to invite best-selling German author Vivian Chan to visit Flagstaff. Ms. Chan came forward and read a poem in German.

The following individuals addressed the Council regarding continued concern with reduced funding by the State for services for those with disabilities and how the increased minimum wage in Flagstaff has impacted their services:

•Monica Attridge
•Rick Hargrove

Mayor Evans recognized the members of the Boys and Girls Cross Country teams from Flagstaff High School, along with their coaches. Each came forward and introduced themselves and shook the hands of the Mayor and Council. Those recognized were:

•Chloe Painter
•Angel Curley
•Povi Plank
•Katrina Vollmer
•Taylore Lowry
•Sydney Marston
•Anna Sagnuolo
•Chanel Coolie
•Devon Mecmen

•Flynn Fuhrmann
•Wren Cooperrider
•Corey Blabaum
•Nate Milton
•Riley Human
•Peyton Sventek
•Zac Joyce
•Zach Philpott
•Alan Hagerman
•Chris Contreras
•Max Davis
•Gabe Harju
•Spencer Smith
•Davis Boggess

Coaches: Trina Painter, Chris Pabst, Jonette Boggess, Amanda Allen, Alex Kauffman, and Mark Crane.

Mayor Evans opened the Public Hearing.

Stormwater Manager Chris Kirkendall gave a brief PowerPoint presentation on the proposed ordinance:

CALENDAR
CIP IMPROVEMENT PRIORITIES
PROPOSED SERVICE CHARGE ADJUSTMENT
FINANCIAL PLAN

Vice Mayor Whelan asked if they were also raising the fund balance from 10% to 20%. Management Services Director Rick Tadder said that for the study they wanted to maintain the existing amount of fund balance for 2018. They are looking to have the revenues match the needs for the Rio de Flag project.

Mayor Evans closed the Public Hearing at this time.

Moved by Councilmember Eva Putzova, seconded by Councilmember Jim McCarthy to read Ordinance No. 2017-30 by title only for the first time.

Vote: 7 - 0 - Unanimously

AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA AMENDING TITLE 12, FLOODPLAIN, OF THE FLAGSTAFF CITY CODE BY AMENDING SECTION 12-02-002-0003, SCHEDULE OF STORMWATER MANAGEMENT UTILITY SERVICE CHARGES AND FEES, THEREFORE

Mayor Evans opened the Public Hearing.

Zoning Code Manager Brian Kulina reviewed a PowerPoint presentation which addressed:

ZONING CODE AMENDMENTS - TRANSECT ZONING
WHY ARE WE HERE?
HOW DID WE GET HERE?
COUNCIL SCOPED AMENDMENTS
    Delete Commercial Block building type
    Three new building types (small, medium, large)
    All-inclusive 10-50.110 (Building Types) table
    All-inclusive 10-50.120 (Private Frontages) table
    Delete building type and private frontage type lists from 10-40.40
    New Downtown Shopfront private frontage type

WHAT PLANNING AND ZONING COMMISSION RECOMMENDED
    Physical & Architectural Break of Commercial Block
    Live/Work
    10-50.110 (Building Types)
    10-40 (Building Types
    10-50.120 (Frontage Types)
    10-40 (Frontage Types)

WHAT PLANNING AND ZONING COMMISSION RECOMMENDED FOR DENIAL
    Neighborhood Building
    Main Street Building
    Downtown Building
    Physical Separation of Buildings
    Downtown Shopfront
    10-40 (Frontage Types)

PUBLIC COMMENT
    11 Comments Received (8 included in packet; 3 handed out today)

COUNCIL OPTIONS
    Read ordinance
    Read ordinance with additions, deletions and/or modification
    Not read the ordinance

Discussion was held on whether there needs to be a separation between buildings. Mr. Landsieldel said that staff's original recommendation was for the 10' setback in T4, but after the last meeting it was changed. He said that staff met with Stand Up Flagstaff yesterday and on the dais is their recommendation. He said that it is staff's strong feeling that if the issue is they do not want a repeat of the Hub, separation between buildings is essential.

The following individuals came forward:

•Dawn Tucker
•Charlie Silver

Comments received included:

•Stand Up Flagstaff's position was outlined in an attachment (Exhibit A attached hereto and made a part hereof)
•Thanks to the Council, staff, public and Commission for taking the time and careful attention to this first round of amendments
•He has a big concern with the word "combining" architectural and physical break of the building
•Stand Up Flagstaff supports the architectural break and also supported eliminating the Commercial Block Building in T4 and going to the live/Work Building with its physical separations.

Council voiced difficulty in assessing the reasoning between architectural break and physical break. Mr. Silver said that as he understood them, there would be a change of the material types to the building rather than a physical break. Additionally, it was his understanding that the height of the buildings would be discussed at another time. Mr. Landsiedel said that was correct; building height would be discussed in the next set of amendments.

Mr. Landseidel said that because of the way they advertised this with the limited scope, when they go into the next set of amendments they will be looking at the height and appropriate zoning map changes. If they have something that is T4 now and want T3, a height adjustment comes along with that, so they will discuss that at the same time.

Nancy Brauh addressed the Council and reviewed Stand Up Flagstaff's position that they support additional architectural breaks, but not the physical breaks, and they support the deletion of commercial block from the T4 zone.

Councilmember McCarthy reviewed the sketches he had prepared, concluding that they have done nothing to the bulk and mass of the buildings that would be allowed in the T4N1O.

Lengthy discussion was held on the different types of buildings in the downtown area and Councilmembers began working on the wording of a proposed motion. A break was take between 7:45 p.m. and 8:00 p.m. to allow staff to draft proposed wording. Councilmember Odegaard said that he would be voting no at this time, until he sees specifically what is being proposed.

Moved by Councilmember Eva Putzova, seconded by Councilmember Jim McCarthy to read Ordinance No. 2017-31 by title only with the following amendments: 1) Live/Work shall have a maximum width of 50' in all transect zones; 2) Request 10' separation between Live/Work buildings on the same lot within the T4N1-O and T4N2-O zones; and 3) Remove 20% physical articulation of facade for commercial block buildings.

Vote: 6 - 1

NAY:

Councilmember Charlie Odegaard

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 10, THE CITY OF FLAGSTAFF ZONING CODE, PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE

Dan Gabio, Project Manager with Arizona Department of Transportation (ADOT), introduced himself and Kevin Kugler with Michael Baker International, the consultant for ADOT.

Mr. Gabio began a PowerPoint presentation which will address:

1) Project Introduction
2) Work Plan Overview
3) Public Involvement Plan Review
4) Universe of Alternatives Review
5) Council Discussion
6) Next Steps

MILTON ROAD CMP (CORRIDOR MASTER PLAN) GOALS:
1) Address congestion on Milton Road
2) Identify long-term (20 year) vision of the corridor
3) Obtain public and stakeholder input on alternatives, including multimodal alternates; answer the question, "Are we going to expand Milton?"
4) Scope out and further implement previous and new strategies, consistent with the long-term vision
5) Prioritize implementation projects for design
6) Assist NAIPTA in completing its bus rapid/high capacity transit system design
7) Follow the PEL (Planning Environmental LInkages) process to carry forward decisions into design and NEPA

The Milton CMP will cover Milton Road from Forest Meadows north to Route 66/Beaver Street intersection.

US180 CMP GOALS:
1) Address congestion (with special emphasis on winter congestion) and safety on US180
2) Identify long-term (20 year) vision of the corridor
3) Obtain public and stakeholder input on alternatives, including multimodal alternates; answer the question, "Are we going to expand SR180?"
4) Scope out and further implement previous and new strategies, consistent with the long-term vision
5) Prioritize implementation projects for design
6) Assist NAIPTA in completing its bus rapid/high capacity transit system design
7) Follow the PEL (Planning Environmental LInkages) process to carry forward decisions into design and

Mr. Gabio said that they have created a Partnership of a variety of organizations and have a Team Charter which addresses:

Members
Mission Statement
Partnership Values
Partnership Goals
Corridor Master Plan Goals

At this time, Kevin Kugler continued the presentation:

WORK PLAN OVERVIEW

PROJECT CHARTER
Working Paper #1
    Data gathering - Look at existing and future conditions
    Tier 1 level evaluation - Universe of Alternatives
    Come up with Working Paper #1 - as part of that have public input and engagement
Working Paper #2
    Refine the Universe of Alternatives
    Quantitative - through the same process
Final Report Set of Recommendations

WORKING PAPER #1 - Milton Road & US180
Describe Study Purpose & Need
Summarize Current & Future Copnditions
Tier 1 Alternative Screening & Evaluation Criteria
    Fatal Flaw Analysis - Reduced the field of alternatives to 3-6 for further review
Environmental Overview

CITY COUNCIL AND BOARD OF SUPERVISORS BRIEFINGS/PUBLIC OPEN HOUSE MEETING: ROUND 1

ELECTED OFFICIALS BRIEFINGS
    Receive Council and Board of Supervisors input/guidance to incorporate into the plan

PUBLIC OPEN HOUSE MEETING #1
    Present findings of Work Paper #1
    Seek input on the alternatives, evaluation criteria

WORKING PAPER #2
    Tier 2 Alternative Screening & Evaluation
    Conceptual Engineering Plans
    Alternatives Analysis Report
    Recommended Alternatives

ROUND 2
    Elected Officials Briefings
    Public Open House Meeting #2

PUBLIC INVOLVEMENT PLAN
    Goals & Objectives
    Key Project Messages
    Public Outreach Tools & Methods

GOALS & OBJECTIVES

PUBLIC OUTREACH TOOLS & METHODS
Websites
Media Relations
Social Media
Public Open House Meetings
Elected Official Project Briefings
Business Outreach

www.azdot.gov/MiltonCorridorMasterPlan and www.azdot.gov/US180CorridorMasterPlan

UNIVERSE OF ALTERNATIVES
Expansion Alternatives (adding general purpose or managed lanes)
Operational Alternatives (technology/safety improvements)
Alternate Route Alternatives
Spot Improvements (near-term solutions
No Build

Some require right-of-way acquisitions; some do not.

WE WANT TO HEAR FROM YOU!
1) What are your to priorities, concerns, objectives for this project - what should we be aware of?
2) Is the community prepared to widen Milton Road? Will adding lanes enhance or detract from the existing character of the Milton Road corridor?
3) What is more important - Relieving congestion on Milton? Maintaining the existing character of the corridor? Improving the character of the corridor?

Mr. Kugler said that they will be asking these same questions of the public as well.

Councilmember Overton thanked them for the presentation. He said that Milton is not his favorite character street and he has come to the conclusion that financial limitations will hinder their ability to make major changes.He asked them if they thought they would get to a point of financial certainty, and if there were fatal flaws with a design change, they would look at different ways of moving through the corridor. Mr. Gabio said that he named many of the primary alternatives they have discussed. Each corridor has its own context. They want to mirror the process for the other corridors.

Vice Mayor Whelan said that this has been talked about for many, many years and different organizations have done a variety of studies. She asked what they would be bringing to the process--if they were the organizer. Mr. Gabio said that they are collecting all of the studies done in the past. Many of the people involved in those studies are at the meeting tonight. They want to get a range of alternatives out to the public and ask them how they feel about them.

Vice Mayor Whelan said that because public outreach has been done in the other studies, perhaps they could move it forward in a 10-year plan rather than a 20-year plan. Mr. Gabio said that typically they look at a 20-year vision and break it down into short, medium and long-term solutions.

Councilmember Barotz said that her sense is that over the past several years as the problems have gotten worse, much of the discussion has been about the problem and they have not talked about the solutions. The community has not had a good chance to talk about the underlying issue of why it is a problem.

Councilmember McCarthy asked if they would be thinking about alternatives such as a new Lonetree. Mr. Gabio said that there was a design concept report done and they are going to take those recommendations and compare them with Milton. He said that at this stage they are brainstorming. Through Tier 1 evaluation they are hoping to get through some of the alternatives. He said that their goal is to have a complete Corridor Master Plan by December 2018.

Councilmember Odegaard asked if they were including the discussions of the Transportation Sales Tax Commission. Mr. Gabio said that they were aware of that through their partners and will do what they can to keep them updated. He said that the second tier will have more detailed information and planning level costs.

Councilmember Putzova thanked them for being there and asked if they would also be considering non-engineering types of solutions, considering social behavior changes. Mr. Gabio said that with Milton and 180 they will focus on capital and operations; however, NAIPTA is working on 180 which will have additional alternatives considered, looking at those types of "out of the box" solutions.

Mayor Evans thanked them for being at the meeting, noting that she serves on the FMPO with Audra. She said that her major concern as they go through the planning process if that the plans will sit on a shelf. She would like to see them get something out of the process that is tangible. She said that the City has a lot of major transportation needs that are not tied to a state highway. They have had to tax themselves to take care of those roads. She added that Milton does not have character and it would be good to create a character.

NEXT STEPS
    Data Collection & Corridor Review
    Draft Work Paper #1
    Coconino Board of Supervisors
    Open House Meeting - February 2018

Fire Chief Mark Gaillard said that this request is to allow for more time for vetting the results of the review recently done. Councilmember Overton said that he thought that was the purpose of the first two years with the program. He can recognize the need for more time, but wish they had more data. Chief Gaillard said that they do have the data; it is being vetted with the City Manager's office. He said that if the final decision is that the City does not want to continue, the year would allow enough time to assist with getting a new chief on board for the Summit Fire Department.

Moved by Councilmember Eva Putzova, seconded by Councilmember Charlie Odegaard to read Resolution No. 2017-39 by title only.

Vote: 7 - 0 - Unanimously

A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL OPPOSING THE PROPOSED FEE INCREASE FOR GRAND CANYON NATIONAL PARK

Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Jamie Whelan to adopt Resolution No. 2017-39.

Vote: 7 - 0 - Unanimously

Labor Standards Manager Cliff Bryson gave a PowerPoint presentation, attached hereto and made a part hereof as Exhibit B, which addressed:

OUTREACH
EMPLOYER OUTREACH
HOW DID EMPLOYER KNOW OF MINIMUM WAGE RATES/RIGHTS?
DID EMPLOYEES KNOW ABOUT RATE/RIGHTS?
HOW DID EMPLOYEES KNOW?
INVESTIGATIONS
HOW REPORTED?

Vice Mayor Whelan said that they are in a time when education continues to be on the chopping block. The students and teachers could use some support, and she was hoping they could look at some low expense, high impact, meaningful assistance.

Consensus was to move this item forward to a future meeting.

Rick Lopez, Flagstaff, came forward and said that he has been listening to the Council for awhile talk about what kind of community they want to be. A few of them attended a recent Realtors' housing forum and the economist was clear on why they do not see more new construction all over the country and how it is impacting the cost of housing--1) lack of skilled workers; 2) financing for small developers; and 3) regulations.

Written comment cards supporting a reduction in the engineering fees were received from:

•Daniel Williamson
•Jim Stratton
•Tom Boggess

He said that the cost of impact fees and increases in development fees are restricting their abilities as a nation to build the kind of houses they need.

Councilmember Odegaard said that he attended the forum and they discussed the need for people being able to own a home versus renting, and how owning a home can generate over $200,000 worth of wealth. His request was to bring back a discussion on reducing the engineering fees.

Consensus was to bring it back to a future meeting. Councilmember Odegaard asked if there were four members who would be willing to support bring it back soon. Consensus was to bringing it back quickly.

Councilmember McCarthy thanked his colleagues for being open minded in their discussions about the transect zone.

Councilmember Odegaard said that when they have second read of the ordinance on transect he would like to see a design example.

He also talked about a meeting he attended where J.R. Murray with the Snowbowl talked about an issue where they are required to put in so much money each year to USFS toward improvement of the Snowbowl road, which he has done, but the money they have been paying has been going into the general fund. They will be introducing a bill requesting that the money they put into the roads actually goes into a capital fund. Once it is introduced, he would like to bring it forward and perhaps have the Council weigh in on it.

Councilmember Barotz said that the FAR and FAIR sections of the Working Calendar are confusing for the public and asked that there be a description included for clarification. She also suggested that a note of thanks be sent to the Havasupai Tribe.

She said that she attended the presentation given by ECONA on the Employers Housing Study and she suggested that every Councilmember receive a hard copy of the study.

Councilmember Barotz said that she has not seen anything on the working calendar about a discussion on ballot questions for 2018. Mr. Copley said that it should be coming back in January or February.

Additionally, she said that it would be helpful for her to know who plans on attending the Washington, DC trip.

Councilmember Overton reported that there was a Chinese delegation in the office and he and Deputy City Manager Dille gave them a visiting tour, as they wanted to learn more about city government. He then presented the gifts they had given to the City.

Mayor Evans reported and she, Trace Ward and Deputy City Manager Dille attended a trip to Mexico and she thanked Economic Vitality for making that possible.

She also reported on their visit yesterday to the Village of Havasupai and the Tribe had requested that the Council consider a resolution opposing uranium mining in northern Arizona. She thanked Mr. Blaschke for his work on getting the trip arranged.

She reported that she and others met with Col. Gibbs of the Army Corps of Engineers regarding the Rio de Flag and it was a good meeting.

Councilmember McCarthy reported that they also met with NAU today and Col. Gibbs was particularly interested in the photos taken at Havasupai with the huge amount of erosion.

Mr. Copley reported that he sent an e-mail to the assistant requesting that they get a meeting with Mr. Hallum scheduled, and other business owners in that area. Vice Mayor Whelan said that they could expand that to not only Fourth Street. Mayor Evans said that she would like to focus the pilot program on Fourth Street and then expand it at a later time.

The Regular Meeting of the Flagstaff City Council held December 5, 2017, adjourned at 9:49 p.m.