CITY COUNCIL SPECIAL MEETING
TUESDAY, MARCH 13, 2018
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
6:00 P.M.
TUESDAY, MARCH 13, 2018
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
6:00 P.M.
MINUTES
1.
Call to Order
Mayor Evans called the Special Meeting of March 13, 2018, to order at 6:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Pledge of Allegiance and Mission Statement
Councilmember Barotz led the Council and audience in the Pledge of Allegiance and Vice Mayor Whelan read the Mission Statement of the City of Flagstaff.
Councilmember Barotz led the Council and audience in the Pledge of Allegiance and Vice Mayor Whelan read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
3.
Roll Call
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: NONE |
Others present: City Manager Barbara Goodrich and City Attorney Sterling Solomon.
4.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Dani Lawrence, Flagstaff, said that she hears weekly about illegal immigrants; she wished the community knew about the violation of rights of the special needs students in Flagstaff Unified School District. She has a visually-impaired son and she needs the City's support and influence to get the FUSD to talk about the funding needs for their special need students.
5.
Preliminary Review of Draft Agenda for the March 20, 2018, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
None
None
6.
Consideration and Adoption of Ordinance No. 2018-14: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, the City of Flagstaff Zoning Code, Chapter 10-50, Supplemental to Zones, Division 10-50.100, Sign Standards, Section 10-50.100.100, Sign Districts of Special Designation, providing for repeal of conflicting ordinances, severability, and establishing an effective date.
Planning Director Brian Kulina said that he gave a full presentation last week on this issue.
Moved by Councilmember Eva Putzova, seconded by Councilmember Charlie Odegaard to read Ordinance No. 2018-14 by title only for the final time.
Vote: 7 - 0 - Unanimously
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 10, THE CITY OF FLAGSTAFF ZONING CODE, CHAPTER 10-50, SUPPLEMENTAL TO ZONES, DIVISION 10-50.100, SIGN STANDARDS, SECTION 10-50.100.100, SIGN DISTRICTS OF SPECIAL DESIGNATION, PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Eva Putzova, seconded by Councilmember Charlie Odegaard to adopt Ordinance No. 2018-14.
Vote: 7 - 0 - Unanimously
7.
Consideration and Approval of the Purchase and Sale Contract: To acquire approximately 2.09 acres of Property located at the Southwest Corner of Lockett Road and North Fanning Drive, Assessor parcel number 108-05-003B, for Affordable Housing.
Ms. Lee said that staff held a neighborhood meeting as directed by Council on March 1, 2018. They had four members of the public attend; some of the concerns were regarding the density, height, increased traffic and design. They explained that this was the first step in the process.
Councilmember Odegaard asked how they determined the purchase price. Ms. Lee said that she did a recent appraisal in January/February and that was the current rate.
Councilmember Odegaard asked how they determined the purchase price. Ms. Lee said that she did a recent appraisal in January/February and that was the current rate.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to approve the Purchase and Sale Contract.
Vote: 6 - 1
- NAY:
-
Councilmember Scott Overton
8.
Consideration and Possible Adoption: City Council Rules of Procedure, as Amended.
Ms. Burke reviewed the proposed changes which had been previously discussed by Council at their work session of February 26, 2018.
Moved by Councilmember Eva Putzova, seconded by Vice Mayor Jamie Whelan to approve the City Council Rules of Procedure dated March 13, 2018, as amended.
Vote: 7 - 0 - Unanimously
9.
Discussion and Possible Action re Joint Response to Navajo-Hopi Land Settlement.
It was noted that this subject was discussed at last evening's joint meeting with the County Board of Supervisors and direction had been given to staff.
10.
Discussion: Concept Zoning
Mr. Kulina said that there were two processes available for zoning:
DIRECT TO ORDINANCE WITH A SITE PLAN
CONCEPT ZONING PLAN
Considers the rezoning request first, then proceeds.
Included with both applications are:
GENERAL
IMPACT ANALYSIS
PUBLIC PARTICIPATION
CULTURAL RESOURCE STUDY
Where they differ:
DIRECT TO ORDINANCE
Site Plan
Specific building details
Elevation and floor plans
Grading/Drainage Plan
Landscape
Natural resource survey and protection plan
Lighting plan
CONCEPT ZONING
Context analysis map
Site analysis
Concept phasing plan
Concept zoning plan
Conceptual building types
CONCEPT ZONE PLAN CASES
Aspen Heights (withdrawn)
McMillan Mesa
Timber Sky
Scattered Site Affordable housing
Of those only McMillan Mesa has moved forward; taking it from an industrial R-D to HDR.
WHEN IS IT APPROPRIATE?
Owner wants to change property entitlement
Do not know the end use
Do not have a builder or proposed site plan
Limit the upfront costs to the owner
Provide more options for local businesses
Mayor Evans said that at this point they are looking for four Councilmembers interested in moving this forward with changes. With there being four interested, the item will be moved forward for further study and consideration.
DIRECT TO ORDINANCE WITH A SITE PLAN
CONCEPT ZONING PLAN
Considers the rezoning request first, then proceeds.
Included with both applications are:
GENERAL
IMPACT ANALYSIS
PUBLIC PARTICIPATION
CULTURAL RESOURCE STUDY
Where they differ:
DIRECT TO ORDINANCE
Site Plan
Specific building details
Elevation and floor plans
Grading/Drainage Plan
Landscape
Natural resource survey and protection plan
Lighting plan
CONCEPT ZONING
Context analysis map
Site analysis
Concept phasing plan
Concept zoning plan
Conceptual building types
CONCEPT ZONE PLAN CASES
Aspen Heights (withdrawn)
McMillan Mesa
Timber Sky
Scattered Site Affordable housing
Of those only McMillan Mesa has moved forward; taking it from an industrial R-D to HDR.
WHEN IS IT APPROPRIATE?
Owner wants to change property entitlement
Do not know the end use
Do not have a builder or proposed site plan
Limit the upfront costs to the owner
Provide more options for local businesses
Mayor Evans said that at this point they are looking for four Councilmembers interested in moving this forward with changes. With there being four interested, the item will be moved forward for further study and consideration.
11.
Public Participation
None
None
12.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests.
Councilmember Putzova said that she had previously requested a F.A.I.R. item regarding the water rate study, and she does not see it on the working calendar.
Councilmember Odegaard said that after getting some feedback from the community regarding the affordable housing, he asked if there was a way staff could prepare a letter or something explaining the process for determining how Brinshore received the award. Ms. Goodrich said that they have posted o nthe City's website two different CCR's; one is specific to the selection of Brinshore. The other is to set the record straight regarding the City's overall procurement manual.
Councilmember McCarthy said that there had been a request to address the noise levels at Wheeler Park and a review of the CUP process, and asked when those would be coming back to Council. Ms. Goodrich noted that they are waiting for one of the big events to come so they are able to do further testing. She said, with regard to the CUP process, that Mr. Folke is in the process of putting together a calendar of events with the plan to have the entire process decided on before Council's summer break.
Mr. Dille noted that the Working Calendar indicates that May 8, is when the noise issue will be coming back to Council.
Councilmember Odegaard said that after getting some feedback from the community regarding the affordable housing, he asked if there was a way staff could prepare a letter or something explaining the process for determining how Brinshore received the award. Ms. Goodrich said that they have posted o nthe City's website two different CCR's; one is specific to the selection of Brinshore. The other is to set the record straight regarding the City's overall procurement manual.
Councilmember McCarthy said that there had been a request to address the noise levels at Wheeler Park and a review of the CUP process, and asked when those would be coming back to Council. Ms. Goodrich noted that they are waiting for one of the big events to come so they are able to do further testing. She said, with regard to the CUP process, that Mr. Folke is in the process of putting together a calendar of events with the plan to have the entire process decided on before Council's summer break.
Mr. Dille noted that the Working Calendar indicates that May 8, is when the noise issue will be coming back to Council.
13.
Adjournment
The Special Meeting of the Flagstaff City Council held March 13, 2018, adjourned at 6:27 p.m.
| __________________________________ MAYOR |
|
| ATTEST: ___________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the Acting City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Special Meeting of the Council of the City of Flagstaff held on March 13, 2018. I further certify that the Meeting was duly called and held and that a quorum was present.
DATED this 4th day of September, 2018.
DATED this 4th day of September, 2018.
_______________________________
CITY CLERK