CITY COUNCIL BUDGET RETREAT
TUESDAY, APRIL 24, 2018
AND WEDNESDAY, APRIL 25, 2018
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
1:00 P.M.
TUESDAY, APRIL 24, 2018
AND WEDNESDAY, APRIL 25, 2018
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
1:00 P.M.
1.
Call to Order
Mayor Evans called the Budget Retreat of April 24, 2018, to order at 1:02 p.m.
2.
Roll Call
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD (arrived at 1:04 p.m.) COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: NONE |
Others Present: Interim City Manager Barbara Goodrich; City Attorney Sterling Solomon
3.
City Council FY 2019 Budget Retreat
Interim City Manager Barbara Goodrich provided an overview of the budget process. Ms. Goodrich offered that she feels that the proposed budget that is being brought forward addresses many of the Council’s goals and priorities, but there were also many things that were unable to be addressed. The City is healthy from an economic perspective with on-going revenues continuing to grow but there were things that still could not be done including staff compensation. There was no ability to offer any kind of merit increase this year and unfortunately this is being reflected in the City’s increased turnover. There are a number of requests in front of Council that are for maintenance, capital, and city services that were unable to be provided for this year as well. There will be discussions about the various fees and taxes that are new, existing, or being requested to continue basic city services. They also include providing funds for sustained maintenance of the Flagstaff Watershed Protection Project. Additionally, there are a number of desired enhancements in the Sustainability Section and they would like to review their fees to increase their revenues and that is not part of this year’s recommendation because of all the things that are already on the table. These are just a couple of the items that were unable to be addressed to the depth Council may have wanted.
Ms. Goodrich offered that she would like to suggest that the Council take a longer view of the City budget process, not this fiscal year but going forward into the next budget year. Staff prepares a five-year plan each year to ensure that the budget decisions are sustainable going forward. It is necessary to look at the root cause of why the City is unable to advance so many of its strategic priorities and it really comes down to the continued burden that the public safety pension system is putting on the budget.
Over the last three years the unfunded liability has grown by an average of $10 million per year putting the current unfunded liability over $100 million. These increases are a result of changes in actuarial assumptions and the two recent lawsuits that rolled back benefits to the people who were vested in those benefits before the package changed.
Of the $10.5 million spent each year for public safety pension, $8 million is for the unfunded portion. She again suggested that the Council take longer term view and consider possible solutions to this problem. Perhaps it is time for the Council and the community to seriously consider a public safety tax in 2020 to buy down the liability so that $8 million can be used for ongoing operations in the city and be able to advance the community priorities in a better way than is possible today.
It is a big ask but doing this would lessen the need to continually ask for increased fees and taxes to continue services in the community. A priority or performance-based budgeting process will do a deep dive into what the community feels are priority services and programs provided by the city. This is important because every service the city provides has a constituency and it is very hard to objectively talk about what the impacts are when there is a Council Chambers full of people that depend on that service. This type of budgeting system will allow objective community feedback on what the community, as a whole, feels are important services to provide within limited financial resources.
Councilmember McCarthy asked if the City continues on its current path with the pension issues if it will get caught up. Ms. Goodrich state that implementation of Tier 3 will get the City there. The City does not have control over the actuarial assumptions and the continuation of the decrease in interest rates will help make the contributions go further but it is time to be more proactive.
Staff is looking at a possible study to identify where the City’s sales tax primarily comes from; from inside residents our outside visitors. That data will be used to provide consideration of a sales tax initiative. Being aggressive could mean that a majority of the pension could be paid off in five years and the City could start immediately putting some of those resources back into the organization’s resources and employees.
Management Services Director Rick Tadder began the Budget Retreat PowerPoint presentation:
APPROACH FOR FY2019 BUDGET
BUDGET OUTLOOK
UPCOMING FEE/CHARGE CHANGES
BUDGET PROCESS – RECOMMENDED BUDGET
REVIEW OF NEW INVESTMENTS BY COUNCIL GOAL
At this time, staff members reviewed various Council Goals and related objectives, budget priorities, and work programs with Economic Vitality Director Heidi Hansen continuing the presentation.
ECONOMIC DEVELOPMENT
Grow and Strengthen a More Equitable and Resilient Economy
Objectives:
Budget Priorities:
Work Program:
After a brief discussion Council requested that the Airport Waste Dump Station, TSA Security, and Sister Cities funding be added to the Parking Lot list.
A break was held from 3:08 p.m. to 3:21 p.m. at which time Housing Director Sarah Darr continued the presentation.
AFFORDABLE HOUSING
Support Development and Increase the Inventory of Public and Private Affordable Housing for Renters and Homeowners Throughout the Community
Objectives:
Work Program:
Ms. Goodrich continued the presentation.
SOCIAL JUSTICE
Advance Social Justice in the Community
Objectives:
Budget Priorities:
Work Program:
Discussion was held concerning minimum wage and the federal match for disability service providers as well as the need for an economic analysis of visitation to the community.
Public Works Director Andy Bertelsen continued the presentation.
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE
Deliver Quality Infrastructure and Continue to advocate for and Implement a Highly Performing Multi-Modal Transportation System
Objectives:
Budget Priorities:
Work Program:
Planning Director Dan Folke continued the presentation.
BUILDING AND ZONING/REGIONAL PLAN
Revise the Zoning Code to Remove Ambiguities and Ensure it is Consistent with Community Values and the Regional Plan
Objectives:
Budget Priorities:
Work Program:
Council discussed the staffing needs of Community Development and requested that a Neighborhood Planner position and Planning Development Manager position be added to the Parking Lot list.
The Council also discussed impact fees. Ms. Goodrich noted that they can only be collected and spent if they are increasing service to a new area or because of new growth. She said that if they are trying to enhance the code enforcement they provide, they could not be used for that; if they were growing by 10,000 people that requires a new police substation, it could be used for that new infrastructure.
Sustainability Manager Nicole Antonopoulos continued the presentation.
CLIMATE CHANGE
Take Meaningful Climate Change Action
Objective:
Budget Priorities:
Council requested that increasing funding to the Home Energy Efficiency Program and Teacher Training for sustainability be added to the Parking Lot list.
Water Conservation Manager Erin Young continued the presentation.
WATER CONSERVATION
Become a National Leader in Water Conservation in All Sectors
Objective:
Budget Priorities:
Work Program:
A break was held from 5:05 p.m. through 5:25 p.m. after which Fire Chief Mark Gaillard continued the presentation.
ENVIRONMENTAL AND NATURAL RESOURCES
Actively Manage and Protect All Environmental and Natural Resources
Objective:
Budget Priorities:
Work Program:
Human Resources Director Shannon Anderson continued the presentation.
COMPENSATION AND BENEFITS
COMPENSATION TRENDS
BENEFIT TRENDS
RETENTION TRENDS
COMPENSATION
BENEFITS
FUTURE RETIREMENT COSTS
Employee Advisory Committee Co-Chairs Kristi Markey and Tamara Lawless continued the presentation.
EAC PRESENTATION FY2019
EAC FY2019 BUDGET RECOMMENDATIONS
WHAT WAS ADOPTED BY THE BUDGET TEAM
EAC FY2019 ACCOMPLISHMENTS
Ms. Anderson continued the presentation.
PERSONNEL
Attract and Retain Quality Staff
Objectives:
Budget Priorities:
Work Program:
Following Council discussion, it was requested that paid maternity/paternity leave, a ten-year longevity payout, and an establishment of a housing relocation fund be added to the Parking Lot list.
Communications Manager Jessica Drum continued the presentation.
COMMUNITY OUTREACH
Enhance Public Transparency and Accessibility
Budget Priorities:
Work Program:
Neighborhood Liaison Valeria Chase continued the presentation.
TOWN & GOWN
Enhance Relationships Between the City and Institutions of Higher Education
Objective:
Budget Priorities:
Work Program:
Code Compliance Manager Reggie Eccelston continued the presentation.
CODE COMPLIANCE
Achieve Comprehensive and Equitable Code Compliance
Budget Priorities:
Work Program:
Council requested that a Litter Clean Up Program be added to the Parking Lot list.
At this time, the following individuals addressed the Council regarding the budget:
Ms. Goodrich offered that she would like to suggest that the Council take a longer view of the City budget process, not this fiscal year but going forward into the next budget year. Staff prepares a five-year plan each year to ensure that the budget decisions are sustainable going forward. It is necessary to look at the root cause of why the City is unable to advance so many of its strategic priorities and it really comes down to the continued burden that the public safety pension system is putting on the budget.
Over the last three years the unfunded liability has grown by an average of $10 million per year putting the current unfunded liability over $100 million. These increases are a result of changes in actuarial assumptions and the two recent lawsuits that rolled back benefits to the people who were vested in those benefits before the package changed.
Of the $10.5 million spent each year for public safety pension, $8 million is for the unfunded portion. She again suggested that the Council take longer term view and consider possible solutions to this problem. Perhaps it is time for the Council and the community to seriously consider a public safety tax in 2020 to buy down the liability so that $8 million can be used for ongoing operations in the city and be able to advance the community priorities in a better way than is possible today.
It is a big ask but doing this would lessen the need to continually ask for increased fees and taxes to continue services in the community. A priority or performance-based budgeting process will do a deep dive into what the community feels are priority services and programs provided by the city. This is important because every service the city provides has a constituency and it is very hard to objectively talk about what the impacts are when there is a Council Chambers full of people that depend on that service. This type of budgeting system will allow objective community feedback on what the community, as a whole, feels are important services to provide within limited financial resources.
Councilmember McCarthy asked if the City continues on its current path with the pension issues if it will get caught up. Ms. Goodrich state that implementation of Tier 3 will get the City there. The City does not have control over the actuarial assumptions and the continuation of the decrease in interest rates will help make the contributions go further but it is time to be more proactive.
Staff is looking at a possible study to identify where the City’s sales tax primarily comes from; from inside residents our outside visitors. That data will be used to provide consideration of a sales tax initiative. Being aggressive could mean that a majority of the pension could be paid off in five years and the City could start immediately putting some of those resources back into the organization’s resources and employees.
Management Services Director Rick Tadder began the Budget Retreat PowerPoint presentation:
APPROACH FOR FY2019 BUDGET
GOALS AND OBJECTIVES
BUDGET PRIORITIES
BASE BUDGET REDUCTIONS
BUDGET OUTLOOK
BUDGET PRIORITIES
BASE BUDGET REDUCTIONS
BASE BUDGET REDUCTIONS
REQUESTS FROM DIVISIONS
REVENUES – GENERAL FUND
EXPENDITURES – GENERAL FUND
SUMMARY – GENERAL FUND
TOTAL AVAILABLE FOR PARKING LOT: $253,000REQUESTS FROM DIVISIONS
REVENUES – GENERAL FUND
EXPENDITURES – GENERAL FUND
SUMMARY – GENERAL FUND
BUDGET OUTLOOK
EXPENDITURES – ALL FUNDS
EXPENDITURES BY GOAL – $14.7M
REVENUE CONSIDERATIONS
EXPENDITURES BY GOAL – $14.7M
TAX DISCUSSION
RECENT FEE/CHARGE CHANGESUPCOMING FEE/CHARGE CHANGES
BUSINESS LICENSES AND TRANSACTION PRIVILEGE TAX LICENSES (TPT)
STORMWATER SERVICE CHARGE
FUTURE FEE/CHARGE CHANGES
STORMWATER SERVICE CHARGE
SOLID WASTE
ENVIRONMENTAL FEE
FLAGSTAFF WATERSHED PROTECTION PROJECT
AIRPORT PARKING
COUNCIL GOALS, OBJECTIVES AND BUDGET PRIORITIESENVIRONMENTAL FEE
FLAGSTAFF WATERSHED PROTECTION PROJECT
AIRPORT PARKING
BUDGET PROCESS – RECOMMENDED BUDGET
REVIEW OF NEW INVESTMENTS BY COUNCIL GOAL
At this time, staff members reviewed various Council Goals and related objectives, budget priorities, and work programs with Economic Vitality Director Heidi Hansen continuing the presentation.
ECONOMIC DEVELOPMENT
Grow and Strengthen a More Equitable and Resilient Economy
Objectives:
Market Parks and Recreation as accessible for all regardless of income
Budget Priorities:
Downtown Litter/Recycling/Cleanup
Work Program:
Airport – presented by Airport Director Barney Helmick
Community Investment – presented by Community Investment Director David McIntire
Tourism – presented by Convention and Visitor’s Bureau Director Trace Ward
Economic Vitality Campaign – presented by Ms. Hansen
Flagstaff Sister Cities – presented by Ms. Hansen
Community Investment – presented by Community Investment Director David McIntire
Tourism – presented by Convention and Visitor’s Bureau Director Trace Ward
Economic Vitality Campaign – presented by Ms. Hansen
Flagstaff Sister Cities – presented by Ms. Hansen
After a brief discussion Council requested that the Airport Waste Dump Station, TSA Security, and Sister Cities funding be added to the Parking Lot list.
A break was held from 3:08 p.m. to 3:21 p.m. at which time Housing Director Sarah Darr continued the presentation.
AFFORDABLE HOUSING
Support Development and Increase the Inventory of Public and Private Affordable Housing for Renters and Homeowners Throughout the Community
Objectives:
Increase the number of affordable rental units
Seek partnerships with private developers to increase the inventory of affordable rental and ownership housing
Seek partnerships with private developers to increase the inventory of affordable rental and ownership housing
Budget Priorities:
Funding for Down Payment and Closing Cost Programs
Work Program:
Continued facilitation with Brinshore for Scattered Sites Affordable Housing
Provide public education for Housing ballot question
Participate with local groups to enhance housing opportunities throughout the community
Work with local service providers on the Front Door program
Pursue further creation of rental housing units on City owned land
Provide public education for Housing ballot question
Participate with local groups to enhance housing opportunities throughout the community
Work with local service providers on the Front Door program
Pursue further creation of rental housing units on City owned land
Ms. Goodrich continued the presentation.
SOCIAL JUSTICE
Advance Social Justice in the Community
Objectives:
Develop a strategic plan to implement the Indigenous Circle of Flagstaff recommendations.
Improve overall communications and engagement with Native Nations as we work in partnership on shared issues and concerns.
Facilitation of annual meetings with tribal nations and collaborate on agenda development
Improve overall communications and engagement with Native Nations as we work in partnership on shared issues and concerns.
Facilitation of annual meetings with tribal nations and collaborate on agenda development
Budget Priorities:
Indigenous Organizational Development
Meetings with Indigenous Councils
Federal Match for Disability Service Providers
Economic Analysis of Visitation to the Community
Meetings with Indigenous Councils
Federal Match for Disability Service Providers
Economic Analysis of Visitation to the Community
Work Program:
Indigenous Circle of Flagstaff Recommendations
Indigenous Commission
Cultural Awareness Training
Marketing of Indigenous Community
Meetings with Indigenous Groups
Indigenous Commission
Cultural Awareness Training
Marketing of Indigenous Community
Meetings with Indigenous Groups
Discussion was held concerning minimum wage and the federal match for disability service providers as well as the need for an economic analysis of visitation to the community.
Public Works Director Andy Bertelsen continued the presentation.
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE
Deliver Quality Infrastructure and Continue to advocate for and Implement a Highly Performing Multi-Modal Transportation System
Objectives:
Advocate for additional state and federal funding for state and federal roads
Complete construction of the new core maintenance facility in the next two years
Replace aging infrastructure
Complete construction of the new core maintenance facility in the next two years
Replace aging infrastructure
Budget Priorities:
Northern Arizona Council of Governments Regional Planning Grant Increase
Environmental Remediation and Demolition of Mogollon Yard
Replace Two (2) Street Sweepers
Replace One (1) Dump/Plow Truck
Repurpose Two (2) Solid Waste Tractors and Trailers to Street Operations
Environmental Remediation and Demolition of Mogollon Yard
Replace Two (2) Street Sweepers
Replace One (1) Dump/Plow Truck
Repurpose Two (2) Solid Waste Tractors and Trailers to Street Operations
Work Program:
Street Lights to Enhance Dark Skies
Street Maintenance Program
Street Sweeping
Storm Drain Maintenance
Street Maintenance Program
Street Sweeping
Storm Drain Maintenance
Planning Director Dan Folke continued the presentation.
BUILDING AND ZONING/REGIONAL PLAN
Revise the Zoning Code to Remove Ambiguities and Ensure it is Consistent with Community Values and the Regional Plan
Objectives:
Adjust the codes to better reflect community values and the intent of the regional plan.
Budget Priorities:
Codification Services
Building Inspector Overlap
StruCalc Computer Program
Building Inspector Overlap
StruCalc Computer Program
Work Program:
Complete Southside Specific Plan and Code Amendments
Implement Building Safety succession plan for Building inspection retirements
Accept and review building permit plans electronically
Implement Building Safety succession plan for Building inspection retirements
Accept and review building permit plans electronically
Council discussed the staffing needs of Community Development and requested that a Neighborhood Planner position and Planning Development Manager position be added to the Parking Lot list.
The Council also discussed impact fees. Ms. Goodrich noted that they can only be collected and spent if they are increasing service to a new area or because of new growth. She said that if they are trying to enhance the code enforcement they provide, they could not be used for that; if they were growing by 10,000 people that requires a new police substation, it could be used for that new infrastructure.
Sustainability Manager Nicole Antonopoulos continued the presentation.
CLIMATE CHANGE
Take Meaningful Climate Change Action
Objective:
Develop and implement a climate action plan
Budget Priorities:
Energy Data and Energy Rebate Contract Pay
Fire Adapted Community Events
Greenhouse Gas Inventory Software
Fire Adapted Community Events
Greenhouse Gas Inventory Software
Work Program:
Climate Action and Adaptation Plan
Arizona Renewable Energy Collective
City of Flagstaff Hopi Renewable Energy Memo of Understanding
Fire Adapted Community Resiliency and Preparedness Events
Home Energy Efficiency Rebate Program
Arizona Renewable Energy Collective
City of Flagstaff Hopi Renewable Energy Memo of Understanding
Fire Adapted Community Resiliency and Preparedness Events
Home Energy Efficiency Rebate Program
Council requested that increasing funding to the Home Energy Efficiency Program and Teacher Training for sustainability be added to the Parking Lot list.
Water Conservation Manager Erin Young continued the presentation.
WATER CONSERVATION
Become a National Leader in Water Conservation in All Sectors
Objective:
Secure long-term water resources
Budget Priorities:
Aquifer Recharge Feasibility Study
Water Service contribution toward Sustainability programs
Water Service contribution toward Sustainability programs
Work Program:
Conservation Program
Water Resources
Reclaimed Water
Water Resources
Reclaimed Water
A break was held from 5:05 p.m. through 5:25 p.m. after which Fire Chief Mark Gaillard continued the presentation.
ENVIRONMENTAL AND NATURAL RESOURCES
Actively Manage and Protect All Environmental and Natural Resources
Objective:
Preserve natural resources
Increase City recycling from 13% to 75%
Increase City recycling from 13% to 75%
Budget Priorities:
Open Space Specialist
Schultz Creek Trailhead Construction
Zero Waste Coordinator
Schultz Creek Trailhead Construction
Zero Waste Coordinator
Work Program:
Flagstaff Watershed Protection Project
Four Forests Restoration Initiative
Firewise Neighborhoods
Wildland Urban Interface Code
Volunteers
Fire Metrics: Occurrences and Acres/Incident (Treated vs Untreated)
McMillian Mesa Management Plan
Schultz Creek Trailhead Management Plan
Picture Canyon Natural and Cultural Preserve Improvements and Graffiti Abatement
Indigenous Youth Service Academy
Conservation Easement Reporting
Legally Designated Open Space Easement Process Updated (Application/Fee Assessment)
Four Forests Restoration Initiative
Firewise Neighborhoods
Wildland Urban Interface Code
Volunteers
Fire Metrics: Occurrences and Acres/Incident (Treated vs Untreated)
McMillian Mesa Management Plan
Schultz Creek Trailhead Management Plan
Picture Canyon Natural and Cultural Preserve Improvements and Graffiti Abatement
Indigenous Youth Service Academy
Conservation Easement Reporting
Legally Designated Open Space Easement Process Updated (Application/Fee Assessment)
Human Resources Director Shannon Anderson continued the presentation.
COMPENSATION AND BENEFITS
COMPENSATION TRENDS
BENEFIT TRENDS
RETENTION TRENDS
COMPENSATION
BENEFITS
FUTURE RETIREMENT COSTS
Employee Advisory Committee Co-Chairs Kristi Markey and Tamara Lawless continued the presentation.
EAC PRESENTATION FY2019
EAC FY2019 BUDGET RECOMMENDATIONS
WHAT WAS ADOPTED BY THE BUDGET TEAM
EAC FY2019 ACCOMPLISHMENTS
Ms. Anderson continued the presentation.
PERSONNEL
Attract and Retain Quality Staff
Objectives:
Invest in employee training
Ensure adequate Public Safety staffing levels
Enhance tuition reimbursement opportunities throughout the organization
Provide parking incentives for employees
Ensure adequate Public Safety staffing levels
Enhance tuition reimbursement opportunities throughout the organization
Provide parking incentives for employees
Budget Priorities:
Increase in Training Budget City Wide
Regional Fire Training Coordinator
Increase (3) Paramedic Assignments
Summit IGA
CART Overtime Funding
Radio System
Police Officers (2)
Police Aides (3)
Security Guards for Libraries
Tuition Reimbursements (Citywide)
Parking Permits, EcoPass and Incentives
Regional Fire Training Coordinator
Increase (3) Paramedic Assignments
Summit IGA
CART Overtime Funding
Radio System
Police Officers (2)
Police Aides (3)
Security Guards for Libraries
Tuition Reimbursements (Citywide)
Parking Permits, EcoPass and Incentives
Work Program:
Recruitment Incentive for Police Personnel
Hiring Bonus for Lateral Officers
Hired 2 Police Officers with award of COPS Grant
Hired 6 Firefighters with award of SAFER Grant
IGA with Summit Fire and Medical District
Regional Firefighter Academy
Hiring Bonus for Lateral Officers
Hired 2 Police Officers with award of COPS Grant
Hired 6 Firefighters with award of SAFER Grant
IGA with Summit Fire and Medical District
Regional Firefighter Academy
Following Council discussion, it was requested that paid maternity/paternity leave, a ten-year longevity payout, and an establishment of a housing relocation fund be added to the Parking Lot list.
Communications Manager Jessica Drum continued the presentation.
COMMUNITY OUTREACH
Enhance Public Transparency and Accessibility
Budget Priorities:
Election
Citizens Survey
Website Optimization
Certified Public Participation and Other Trainings
Citizens Survey
Website Optimization
Certified Public Participation and Other Trainings
Work Program:
Strategic Communications Plan
Social Media Best Practices Guide
Social Media Best Practices Guide
Neighborhood Liaison Valeria Chase continued the presentation.
TOWN & GOWN
Enhance Relationships Between the City and Institutions of Higher Education
Objective:
Coordinate with NAU, CCC and the Arizona Board of Regents (ABOR) in planning for future growth of the student population
Budget Priorities:
Neighborhood Liaison
Work Program:
International Town and Gown Association
Community Welcome Event
Neighborhood Events and Outreach
Internship IGA with NAU
Community Welcome Event
Neighborhood Events and Outreach
Internship IGA with NAU
Code Compliance Manager Reggie Eccelston continued the presentation.
CODE COMPLIANCE
Achieve Comprehensive and Equitable Code Compliance
Budget Priorities:
Graffiti Abatement Supplies
Litter Removal Program
Litter Prevention Programming Supplies
Litter Removal Program
Litter Prevention Programming Supplies
Work Program:
Work with neighborhood associations and community groups to prioritize issues and coordinate enforcement
Complete neighborhood outreach on parking and solid waste in neighborhoods around NAU
Work with Dark Skies community to develop education pieces and enforcement of dark sky compliant lighting
Community Stewards community clean-ups and group clean-ups
Complete neighborhood outreach on parking and solid waste in neighborhoods around NAU
Work with Dark Skies community to develop education pieces and enforcement of dark sky compliant lighting
Community Stewards community clean-ups and group clean-ups
Council requested that a Litter Clean Up Program be added to the Parking Lot list.
At this time, the following individuals addressed the Council regarding the budget:
- Amanda Kristinat, Boys and Girls Club of Flagstaff
- Delfina Rodriguez, Arrowhead Mobile Home Park resident
- Norma Rodriguez, Arrowhead Mobile Home Park resident
- Miriam Meza, Arrowhead Mobile Home Park resident
- Olga Garcia, Arrowhead Mobile Home Park resident
- Gabby Vazguez, Arrowhead Mobile Home Park resident
4.
Adjournment
The Flagstaff City Council Budget Retreat of April 24, 2018, recessed at 7:33 p.m.
City Council FY 2019 Budget Retreat - Day Two
1.
Call to Order
Mayor Evans called the Special Budget Retreat of the Flagstaff City Council held April 25, 2018, to order at 9:03 a.m.
Mayor Evans called the Special Budget Retreat of the Flagstaff City Council held April 25, 2018, to order at 9:03 a.m.
2.
Roll Call
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: NONE |
Others present: Interim City Manager Barbara Goodrich and City Attorney Sterling Solomon.
3.
City Council FY 2019 Budget Retreat
City Engineer Rick Barrett provided a PowerPoint presentation that covered the following:
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
CAPITAL IMPROVEMENT PROGRAM SUMMARY – FISCAL YEARS 2019-2023
EIGHT PROGRAM CATEGORIES
PROGRAM CATEGORIES FY18 ESTIMATES
PROGRAM CATEGORIES FY19 BUDGET
PROGRAM CATEGORIES FY20-23 PROJECTIONS
PROGRAM CATEGORIES CATEGORY TOTAL
TOTAL PROGRAM SUMMARY
GENERAL GOVERNMENT
STREETS/TRANSPORTATION
FUTS
BBB
WATER/WASTEWATER/RECLAIMED WATER
STORMWATER
SOLID WASTE / SEMS
AIRPORT
Mr. Tadder continued the presentation.
OTHER NEW INVESTMENTS
APPROVED PERSONNEL AND OTHER REQUESTS
Councilmember Barotz asked about IT security funding. IT Director Ladd Vagen stated that there is approximately $450,000 in anticipated cost to increase securities. Not all of that was funded in this year’s budget but there are improvements that can be done with the funding that was received.
Councilmember Bartoz requested that additional IT funding be added to the Parking Lot list.
A break was held from 10:19 a.m. through 10:46 a.m.
At this time the following individuals addressed the Council regarding the budget:
Councilmember Barotz asked about the increased service levels with the Fire Department. There has been an increased call load by over 325% while reducing staff. She asked how the current financial situation in the department is modifying the way they respond to calls and the equipment used in an effort to save money.
Fire Chief Mark Gaillard stated that the situation is the rapidly increasing service demand and no increase in resources. The number one requested service is emergency medical services and it has been difficult to ensure a paramedic is responding with Fire personnel. This is a high priority use and they want to put enough paramedics on the work force to respond at all times. There has been discussion about a partnership with Summit Fire to reduce overhead and increasing service in the community. With regard to equipment Flagstaff Fire is using equipment that in some communities would have been retired at half the level that is currently being used.
Councilmember Putzova asked what the total budget contingency the City maintains in its budget is. Ms. Goodrich explained that there is a contingency fund for forest fires and other unexpected things that come up. 20% is the current contingency percentage as adopted by Council some years ago.
Mr. Tadder continued the presentation.
COUNCIL PARKING LOT ITEMS
Mr. Tadder provided Council with a list of their requested Parking Lot items. The Council reviewed and discussed each one; the final outcome of the parking lot list is attached.
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
CAPITAL IMPROVEMENT PROGRAM SUMMARY – FISCAL YEARS 2019-2023
Capital Project Manager Trevor Henry continued.
EIGHT PROGRAM CATEGORIES
PROGRAM CATEGORIES FY18 ESTIMATES
PROGRAM CATEGORIES FY19 BUDGET
PROGRAM CATEGORIES FY20-23 PROJECTIONS
PROGRAM CATEGORIES CATEGORY TOTAL
TOTAL PROGRAM SUMMARY
GENERAL GOVERNMENT
STREETS/TRANSPORTATION
FUTS
BBB
WATER/WASTEWATER/RECLAIMED WATER
STORMWATER
SOLID WASTE / SEMS
AIRPORT
Mr. Tadder continued the presentation.
OTHER NEW INVESTMENTS
APPROVED PERSONNEL AND OTHER REQUESTS
Census 2020 Count Committee
Service Partner Contracts
Library
Tourism
Service Partner Contracts
Library
Tourism
Councilmember Barotz asked about IT security funding. IT Director Ladd Vagen stated that there is approximately $450,000 in anticipated cost to increase securities. Not all of that was funded in this year’s budget but there are improvements that can be done with the funding that was received.
Councilmember Bartoz requested that additional IT funding be added to the Parking Lot list.
A break was held from 10:19 a.m. through 10:46 a.m.
At this time the following individuals addressed the Council regarding the budget:
- Moran Henn, Willow Bend
- Murielle Mesa, Arrowhead Mobile Home Park resident
- Gaby Vasquez, Arrowhead Mobile Home Park resident
- Jose Alvarado, Arrowhead Mobile Home Park resident
- Dr. Louis Fernandez, Arrowhead Mobile Home Park resident
- Susan Altiveros, Arrowhead Mobile Home Park resident
- Susan Wallace, Arrowhead Mobile Home Park resident
- Paul Linds, Arrowhead Mobile Home Park resident
- Evan Hotbaker, Arrowhead Mobile Home Park resident
- Nicole Charles
- Nate Edenhofer
- Mare Schumacher
- Jessica Martinez
Councilmember Barotz asked about the increased service levels with the Fire Department. There has been an increased call load by over 325% while reducing staff. She asked how the current financial situation in the department is modifying the way they respond to calls and the equipment used in an effort to save money.
Fire Chief Mark Gaillard stated that the situation is the rapidly increasing service demand and no increase in resources. The number one requested service is emergency medical services and it has been difficult to ensure a paramedic is responding with Fire personnel. This is a high priority use and they want to put enough paramedics on the work force to respond at all times. There has been discussion about a partnership with Summit Fire to reduce overhead and increasing service in the community. With regard to equipment Flagstaff Fire is using equipment that in some communities would have been retired at half the level that is currently being used.
Councilmember Putzova asked what the total budget contingency the City maintains in its budget is. Ms. Goodrich explained that there is a contingency fund for forest fires and other unexpected things that come up. 20% is the current contingency percentage as adopted by Council some years ago.
Mr. Tadder continued the presentation.
COUNCIL PARKING LOT ITEMS
Mr. Tadder provided Council with a list of their requested Parking Lot items. The Council reviewed and discussed each one; the final outcome of the parking lot list is attached.
4.
Adjournment
The Flagstaff City Council Budget Retreat of April 25, 2018, adjourned at 1:49 p.m.
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MAYOR |
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ATTEST:
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CITY CLERK |