JOINT CITY/COUNTY WORK SESSION
MONDAY, JUNE 4, 2018
COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:00 P.M.
MONDAY, JUNE 4, 2018
COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:00 P.M.
MINUTES
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council, members of the Coconino County Board of Supervisors, and to the general public that, at this special meeting, the City Council/Board of Supervisors may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s/County's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
Mayor Evans called the Joint City/County Special Meeting of June 4, 2018, to order at 4:05 p.m.
2.
Pledge of Allegiance
The Council, Board of Supervisors, and the audience recited the Pledge of Allegiance.
3.
Roll Call:
| NOTE: One or more Councilmembers/Supervisors may be in attendance telephonically or by other technological means. |
| BOARD OF SUPERVISORS PRESENT: CHAIRMAN RYAN VICE CHAIRMAN BABBOTT SUPERVISOR ARCHULETA SUPERVISOR FOWLER SUPERVISOR PARKS CITY COUNCILMEMBERS PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON |
BOARD OF SUPERVISORS ABSENT: NONE CITY COUNCILMEMBERS ABSENT: COUNCILMEMBER BAROTZ COUNCILMEMBER PUTZOVA |
Others present: Deputy County Attorney Rose Winkler, City Attorney Sterling, Interim City Manager Barbara Goodrich, Interim County Manager James Jayne.
Mayor Evans moved Item 5 of the Work Session to before Public Participation.
Mayor Evans moved Item 5 of the Work Session to before Public Participation.
4.
Public Participation:
Public Participation enables the public to address the Council/Board about an items that are not on the agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the joint special meeting/work session. You may speak at one or the other, but not both. Anyone wishing to comment on an item that is on the agenda is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council/Board up to three times throughout the meeting/work sessions, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.
None
5.
Consideration and Possible Adoption of Resolution No. 2018-28: A resolution of the Flagstaff City Council approving an amended and restated Intergovernmental Agreement between Coconino County and the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to read Resolution No. 2018-28 by title only.
Vote: 5 - 0 - Unanimously
A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL APPROVING AN AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT BETWEEN COCONINO COUNTY AND THE CITY OF FLAGSTAFF REGARDING THE FLAGSTAFF METROPOLITAN PLANNING ORGANIZATION
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2018-28.
Vote: 5 - 0 - Unanimously
Moved by Vice Chairman Babbott, seconded by Supervisor Archuleta to approve the Intergovernmental Agreement between Coconino County and the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization.
Vote: 5 - 0 - Unanimously
Vote: 5 - 0 - Unanimously
6.
Adjournment of Joint Special Meeting
The Flagstaff City Council/Coconino County Board of Supervisors Joint Special Meeting of June 4, 2018, adjourned at 4:26 p.m.
The Flagstaff City Council/Coconino County Board of Supervisors Joint Special Meeting of June 4, 2018, adjourned at 4:26 p.m.
JOINT WORK SESSION
1.
Call to Order
Mayor Evans called the Joint City/County Work Session of June 4, 2018, to order at 4:26 p.m.
2.
Update by consultants of Joint Land Use Study (JLUS)
Planning Director Dan Folke introduced Makers Consultants Julie Bassuk, Bob Bengford, and Amy DiCarlantonio who provided a PowerPoint presentation that covered the following:
COCONINO JOINT LAND USE STUDY
TODAY’S AGENDA
WHAT IS A JLUS?
MORE ABOUT JLUS
YOUR JLUS: STUDY AREA
YOUR JLUS: OVERSIGHT
WORK PLAN
MAJOR ACTIVITIES
COMMUNITY SURVEY RESULTS
SURVEY KEY POINTS
RESPONDENT DEMOGRAPHIC
CAMP NAVAJO AWARENESS & IMPORTANCE
CAMP NAVAJO PERCEIVED ECONOMIC IMPACT
NOFS AWARENESS & IMPORTANCE
NOFS PERCEIVED ECONOMIC IMPACT
REGION’S MOST SIGNIFICANT ASSET
IMPORTANT TOPICS TO ADDRESS IN JLUS
INSTALLATION REVIEW
CAMP NAVAJO
CAMP NAVAJO: KEY FACTS
NOFS
NOFS: KEY FACTS
REGIONAL CONTEXT: FORESTS & WILDLIFE
REGIONAL CONTEXT: CONSERVATION
REGIONAL CONTEXT: LIGHTING & DEVELOPMENT
JLUS ISSUES
DARK SKIES
LAND USE
ENVIRONMENTAL HEALTH
DRAFT STRATEGIES
DRAFT STRATEGY CATEGORIES
COORDINATION
EDUCATION
PLAN UPDATES & POLICIES
CODE UPDATES AND ENFORCEMENT
LAND CONSERVATION
FOREST MANAGEMENT
NEXT STEPS
Vice Mayor Whelan asked for clarification on the purpose of creating the Joint Land Use Study. Ms. Bassuk stated that it is a nomination by a military installation in partnership with the local jurisdictions and funded with grant dollars. The county is the listed project manager and it is over seen by the committees.
Vice Mayor Whelan stated that with all the considerations in the northern Arizona area the idea should be to keep development at a minimum and to make sure the dark skies are protected. Ms. Bassuk stated that the mission is to find a productive way for communities to grow and prosper in a way that they want to that also allows military operations to continue to operate.
COCONINO JOINT LAND USE STUDY
TODAY’S AGENDA
WHAT IS A JLUS?
MORE ABOUT JLUS
YOUR JLUS: STUDY AREA
YOUR JLUS: OVERSIGHT
WORK PLAN
MAJOR ACTIVITIES
COMMUNITY SURVEY RESULTS
SURVEY KEY POINTS
RESPONDENT DEMOGRAPHIC
CAMP NAVAJO AWARENESS & IMPORTANCE
CAMP NAVAJO PERCEIVED ECONOMIC IMPACT
NOFS AWARENESS & IMPORTANCE
NOFS PERCEIVED ECONOMIC IMPACT
REGION’S MOST SIGNIFICANT ASSET
IMPORTANT TOPICS TO ADDRESS IN JLUS
INSTALLATION REVIEW
CAMP NAVAJO
CAMP NAVAJO: KEY FACTS
NOFS
NOFS: KEY FACTS
REGIONAL CONTEXT: FORESTS & WILDLIFE
REGIONAL CONTEXT: CONSERVATION
REGIONAL CONTEXT: LIGHTING & DEVELOPMENT
JLUS ISSUES
DARK SKIES
LAND USE
ENVIRONMENTAL HEALTH
DRAFT STRATEGIES
DRAFT STRATEGY CATEGORIES
COORDINATION
EDUCATION
PLAN UPDATES & POLICIES
CODE UPDATES AND ENFORCEMENT
LAND CONSERVATION
FOREST MANAGEMENT
NEXT STEPS
Vice Mayor Whelan asked for clarification on the purpose of creating the Joint Land Use Study. Ms. Bassuk stated that it is a nomination by a military installation in partnership with the local jurisdictions and funded with grant dollars. The county is the listed project manager and it is over seen by the committees.
Vice Mayor Whelan stated that with all the considerations in the northern Arizona area the idea should be to keep development at a minimum and to make sure the dark skies are protected. Ms. Bassuk stated that the mission is to find a productive way for communities to grow and prosper in a way that they want to that also allows military operations to continue to operate.
3.
Update on Lighting Projects
Planning Director Dan Folke provided a PowerPoint Presentation that covered the following:
LIGHTING PROJECT UPDATE
COMPREHENSIVE APPROACH
Traffic Engineer Jeff Bauman continued the presentation.
STREET LIGHTING TO ENHANCE DARK SKIES (SLEDS)
SLEDS PROJECT UPDATE
SLEDS – TEST FIXTURES – OVERVIEW
SLEDS – TEST FIXTURES
SLEDS – TEXT FIXTURES – CHESHIRE
Councilmember Odegaard thanked Mr. Bauman for the recent field tour of the City lighting system.
Supervisor Ryan asked about the timing of the project. Mr. Bauman stated that it has been a two-year effort already and the team is pushing hard for the end of the calendar year; test fixtures are up, and feedback is starting to come in.
Mr. Folke continued the presentation.
NAVAL OBSERVATORY MISSION COMPATIBILITY LIGHT POLLUTION STUDY
NAVAL OBSERVATORY FLAGSTAFF STATION STUDY OBJECTIVES
PROPOSED CODE AMENDMENTS
POTENTIAL CODE AMENDMENTS
Vice Mayor Whelan asked if the full-time Lighting Specialist will be funded through a partnership or grant funding. Mr. Folke stated that he envisioned a joint funded position and offered that he has challenged the JLUS group to help with the possible grant funding.
The City Council and Board of Supervisors agreed that the City and County should continue working together on the effort.
LIGHTING PROJECT UPDATE
COMPREHENSIVE APPROACH
Traffic Engineer Jeff Bauman continued the presentation.
STREET LIGHTING TO ENHANCE DARK SKIES (SLEDS)
SLEDS PROJECT UPDATE
SLEDS – TEST FIXTURES – OVERVIEW
SLEDS – TEST FIXTURES
SLEDS – TEXT FIXTURES – CHESHIRE
Councilmember Odegaard thanked Mr. Bauman for the recent field tour of the City lighting system.
Supervisor Ryan asked about the timing of the project. Mr. Bauman stated that it has been a two-year effort already and the team is pushing hard for the end of the calendar year; test fixtures are up, and feedback is starting to come in.
Mr. Folke continued the presentation.
NAVAL OBSERVATORY MISSION COMPATIBILITY LIGHT POLLUTION STUDY
AND ASSOCIATED CODE AMENDMENTS
MISSION COMPATIBILITY STUDYNAVAL OBSERVATORY FLAGSTAFF STATION STUDY OBJECTIVES
PROPOSED CODE AMENDMENTS
POTENTIAL CODE AMENDMENTS
Vice Mayor Whelan asked if the full-time Lighting Specialist will be funded through a partnership or grant funding. Mr. Folke stated that he envisioned a joint funded position and offered that he has challenged the JLUS group to help with the possible grant funding.
The City Council and Board of Supervisors agreed that the City and County should continue working together on the effort.
4.
Update on the Coconino County Forest Restoration Efforts and the Flagstaff Watershed Protection Project
Fire Department Chief Mark Gaillard and Interim Deputy County Manager Lucinda Andreani provided a PowerPoint Presentation that covered the following:
FOREST HARVESTING BACKGROUND
IDENTIFYING COUNTY NEEDS & CAPACITIES
CATASTROPHIC WILDFIRE & FLOODING
FOREST RESTORATION DIRECTOR
Forest Restoration Director, Jay Smith continued the presentation.
FOREST RESTORATION OBJECTIVES
DEVELOP VIABLE FOREST PRODUCTS INDUSTRY
ASSIST EXISTING FOREST INDUSTRY
GRANTS AND FUNDING
PARTICIPATE IN GOOD NEIGHBOR AUTHORITY AGREEMENTS WITH THE U.S.
Wildland Fire Manager Paul Summerfelt continued the presentation.
FLAGSTAFF WATERSHED PROTECTION PROJECT UPDATE
HISTORY
NORTH HALF: RIO DE FLAG
SOUTH HALF: LAKE MARY
ORGANIZATION
WORK FLOW
PROGRESSION OF TREATMENTS
TREATMENT TYPES
TREATMENT METHODS
CUTTING PRESCRIPTIONS
$ ALLOCATION
SUCCESSES
CHALLENGES
5 ½ YEARS INTO 10 YEAR PROJECT…
FUNDING REFINEMENT – POTENTIAL NEED
FUTURE
HOW ARE WE ADDRESSING?
WRAP UP
Vice Chairman Babbott stated that there is a real sense of urgency to the project and it is important to bring innovation, creativity, and new partners into the project. The project has been underperforming and there are problems that need solving to move forward and that same level of innovation and creativity needs to be partnered with change at the federal level. Ms. Andreani stated that she has asked Deputy Regional Forester Leslie Weldon to come to Coconino County and talk about the work that is being done and asked to talk about the restoration projects and the possibility of having an innovative approach to the calculation of the value of the timber and the good neighbor policy. Ms. Weldon will be coming to see the Shultz Flood operations and it will be a good opportunity to share the successes and challenges of the project.
COUNCIL-SUPERVISORS UPDATE
FOREST HARVESTING BACKGROUND
IDENTIFYING COUNTY NEEDS & CAPACITIES
CATASTROPHIC WILDFIRE & FLOODING
FOREST RESTORATION DIRECTOR
Forest Restoration Director, Jay Smith continued the presentation.
FOREST RESTORATION OBJECTIVES
DEVELOP VIABLE FOREST PRODUCTS INDUSTRY
ASSIST EXISTING FOREST INDUSTRY
GRANTS AND FUNDING
PARTICIPATE IN GOOD NEIGHBOR AUTHORITY AGREEMENTS WITH THE U.S.
FOREST SERVICE & ARIZONA STATE FORESTRY AND
FIRE MANAGEMENT
ASSIST THE U.S. FOREST SERVICE IN IDENTIFYING WAYS TO INCREASE
FIRE MANAGEMENT
RESTORATION WORK THROUGH POLICY CHANGE
Wildland Fire Manager Paul Summerfelt continued the presentation.
FLAGSTAFF WATERSHED PROTECTION PROJECT UPDATE
HISTORY
NORTH HALF: RIO DE FLAG
SOUTH HALF: LAKE MARY
ORGANIZATION
WORK FLOW
PROGRESSION OF TREATMENTS
TREATMENT TYPES
TREATMENT METHODS
CUTTING PRESCRIPTIONS
$ ALLOCATION
SUCCESSES
CHALLENGES
5 ½ YEARS INTO 10 YEAR PROJECT…
FUNDING REFINEMENT – POTENTIAL NEED
FUTURE
HOW ARE WE ADDRESSING?
WRAP UP
Vice Chairman Babbott stated that there is a real sense of urgency to the project and it is important to bring innovation, creativity, and new partners into the project. The project has been underperforming and there are problems that need solving to move forward and that same level of innovation and creativity needs to be partnered with change at the federal level. Ms. Andreani stated that she has asked Deputy Regional Forester Leslie Weldon to come to Coconino County and talk about the work that is being done and asked to talk about the restoration projects and the possibility of having an innovative approach to the calculation of the value of the timber and the good neighbor policy. Ms. Weldon will be coming to see the Shultz Flood operations and it will be a good opportunity to share the successes and challenges of the project.
5.
Recogition of Community Member
Mayor Evans and Chairman Ryan recognized NAIPTA CEO Jeff Meilbeck for his award as the 2018 Transit Person of the Year. Mayor Evans read and presented Mr. Meilbeck with an official Recognition of Achievement on behalf of the City Council and Board of Supervisors.
6.
Public Participation
None
7.
Informational Items To/From Chairman, Supervisors and County Manager/Mayor, Council and City Manager.
Councilmember McCarthy thanked the Board of Supervisors for meeting with the City Council and he stated that it is always good to meet with them to discuss the various things that affect both the City and County.
Councilmember Odegaard thanked the County for their cooperation and partnership with the FMPO.
Supervisor Fowler shared concerns about forest fires as well as the impact of the drought on livestock owners and family businesses.
Supervisor Parks reported that he took a tour of the Tinder Fire area and the Rubicon Crew has finished with their Phase 1 of cleanup of 20 of the homes that were burned; they are considering coming back in July to do some more.
Chairman Ryan stated that it was National Trails Day last Saturday and there were a lot of people who came to Fort Tuthill to help with building new trails and providing maintenance on the existing trails. He also thanked the City Council for their hospitality and the opportunity to meet as partners.
Mayor Evans thanked the Board of Supervisors for joining the City Council at the meeting.
Councilmember Odegaard thanked the County for their cooperation and partnership with the FMPO.
Supervisor Fowler shared concerns about forest fires as well as the impact of the drought on livestock owners and family businesses.
Supervisor Parks reported that he took a tour of the Tinder Fire area and the Rubicon Crew has finished with their Phase 1 of cleanup of 20 of the homes that were burned; they are considering coming back in July to do some more.
Chairman Ryan stated that it was National Trails Day last Saturday and there were a lot of people who came to Fort Tuthill to help with building new trails and providing maintenance on the existing trails. He also thanked the City Council for their hospitality and the opportunity to meet as partners.
Mayor Evans thanked the Board of Supervisors for joining the City Council at the meeting.
8.
Adjournment
The Flagstaff City Council/Coconino County Board of Supervisors Joint Work Session of June 4, 2018, adjourned at 6:21 p.m.
_________________________________________
MAYOR
MAYOR
ATTEST:
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CITY CLERK