COMBINED SPECIAL MEETING/WORK SESSION
TUESDAY, JUNE 26, 2018
COUNCIL CHAMBERS
211 WEST ASPEN AVE.
6:00 P.M.
TUESDAY, JUNE 26, 2018
COUNCIL CHAMBERS
211 WEST ASPEN AVE.
6:00 P.M.
SPECIAL COUNCIL MEETING
1.
Call to Order
Mayor Evans called the Special Meeting of the Flagstaff City Council held June 26, 2018, to order at 6:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Mayor Evans called the Special Meeting of the Flagstaff City Council held June 26, 2018, to order at 6:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Pledge of Allegiance and Mission Statement
The Council and audience recited the Pledge of Allegiance and Councilmember Overton read the Mission Statement of the City of Flagstaff.
The Council and audience recited the Pledge of Allegiance and Councilmember Overton read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
3.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: NONE |
Others present: Interim City Manager Barbara Goodrich; City Attorney Sterling Solomon.
4.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the special meeting/work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the special meeting/work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Patricia Loven addressed Council regarding parking for the Hub development and her concerns about the City dedicating staff time to fix a developer problem. She suggested that the developer should purchase nearby lots for parking or lease parking spots from nearby retail areas.
5.
Presentation of Life Saving Award by the Flagstaff Fire Department
Fire Chief Mark Gaillard stated that they have the opportunity to recognize a Flagstaff citizen who played a part in saving the life of another person.
Deputy Fire Chief Pat Stasky provided details about the incident and he and Chief Gaillard presented Patrick Klimmer a Citizen Heroism Award for his response to a medical emergency. Mr. Klimmer provided quality CPR for six minutes until emergency personnel arrived. The patient responded to the CPR and was transported to the hospital.
The Council thanked Mr. Klimmer for his heroic efforts.
Deputy Fire Chief Pat Stasky provided details about the incident and he and Chief Gaillard presented Patrick Klimmer a Citizen Heroism Award for his response to a medical emergency. Mr. Klimmer provided quality CPR for six minutes until emergency personnel arrived. The patient responded to the CPR and was transported to the hospital.
The Council thanked Mr. Klimmer for his heroic efforts.
6.
Consideration and Adoption of Resolution No. 2018-38: A resolution of the City Council of the City of Flagstaff, Arizona repealing the existing Flagstaff Sign Free Zone adopted by the City Council on June 7, 2016, through Resolution No. 2016-21, and designating a revised Flagstaff Sign Free Zone pursuant to A.R.S. § 16-1019(F) and establishing an effective date.
Planning Director Dan Folke provided a PowerPoint presentation that covered the following:
SIGN FREE ZONE
ARIZONA REVISED STATUTE 16-1019
CURRENT SIGN FREE ZONE MAP
PROPOSED REVISED SIGN FREE ZONE MAP
PROPOSED SIGN FREE ZONE
DOWNTOWN AREA
CENTER OF TOWN AREA
EAST SIDE OF TOWN
Councilmember Odegaard stated that he would like to add a section at Gemini from Cedar Ave into Buffalo Park.
Councilmember Overton stated that he appreciates the work and would support no signs at all. The community clutter gets to a point where it is just unsightly and he wishes more could be done to restrict signs.
Councilmember Putzova stated that she is not supportive of having a sign free zone. She thinks that the City should regulate signs with time restrictions. Allowing political speech in the public right of way is more important than preserving the look of the community. She is in favor of free political speech and will vote no based on the concept of prohibiting signs in the right of way
Councilmember McCarthy clarified that currently no signs are allowed in the City right of way, this action will allow the City to remove them.
SIGN FREE ZONE
ARIZONA REVISED STATUTE 16-1019
CURRENT SIGN FREE ZONE MAP
PROPOSED REVISED SIGN FREE ZONE MAP
PROPOSED SIGN FREE ZONE
DOWNTOWN AREA
CENTER OF TOWN AREA
EAST SIDE OF TOWN
Councilmember Odegaard stated that he would like to add a section at Gemini from Cedar Ave into Buffalo Park.
Councilmember Overton stated that he appreciates the work and would support no signs at all. The community clutter gets to a point where it is just unsightly and he wishes more could be done to restrict signs.
Councilmember Putzova stated that she is not supportive of having a sign free zone. She thinks that the City should regulate signs with time restrictions. Allowing political speech in the public right of way is more important than preserving the look of the community. She is in favor of free political speech and will vote no based on the concept of prohibiting signs in the right of way
Councilmember McCarthy clarified that currently no signs are allowed in the City right of way, this action will allow the City to remove them.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to read Resolution No. 2018-38 by title only.
Vote: 5 - 2
- NAY:
-
Councilmember Eva Putzova
Mayor Coral J. Evans
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA REPEALING THE EXISTING FLAGSTAFF SIGN FREE ZONE ADOPTED BY THE CITY COUNCIL ON JUNE 7, 2016, DESIGNATING A REVISED FLAGSTAFF SIGN FREE ZONE PURSUANT TO A.R.S. § 16-1019(F) AND ESTABLISHING AN EFFECTIVE DATE
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2018-38.
Mayor Evans stated that she agrees with Councilmember Putzova’s comments and that if the public owns the right of ways then they should be able to place signs there. Renters have been restricted from displaying signs at their place of living and while it is illegal, it is happening and difficult to prove.
Vote: 5 - 2
- NAY:
-
Councilmember Eva Putzova
Mayor Coral J. Evans
7.
Adjournment
The Flagstaff City Council Special Meeting of June 26, 2018, adjourned at 6:28 p.m.
The Flagstaff City Council Special Meeting of June 26, 2018, adjourned at 6:28 p.m.
WORK SESSION
1.
Call to Order
Mayor Evans called the Work Session of the Flagstaff City Council held June 26, 2018, to order at 6:28 p.m.
Mayor Evans called the Work Session of the Flagstaff City Council held June 26, 2018, to order at 6:28 p.m.
2.
Review of Draft Agenda for the July 3, 2018, City Council Meeting.
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
Councilmember Barotz requested that the original contract for item 9-K be included with the final agenda.
Councilmember Odegaard asked for further explanation on item 9-E regarding street improvements along Woody Mountain Road. Zoning Code Manager Tiffany Antol stated that she will include additional documentation to the staff summary and be prepared to answer further questions at the meeting.
Councilmember Odegaard asked for further explanation on item 9-E regarding street improvements along Woody Mountain Road. Zoning Code Manager Tiffany Antol stated that she will include additional documentation to the staff summary and be prepared to answer further questions at the meeting.
3.
Discussion and possible direction from City Council regarding desired changes to current Concept Zoning Ordinance.
Mr. Folke provided a PowerPoint presentation that covered the following:
CONCEPT ZONING MAP AMENDMENT
TWO APPROACHES
INCLUDED IN BOTH APPLICATIONS
APPLICATION SPECIFIC
CONCEPT ZONE PLAN CASES
CONCEPTUAL PLAN EXAMPLE
CONCEPTUAL ELEVATIONS
WHEN IS THE CONCEPT ZONE PLAN APPROPRIATE?
Councilmember McCarthy asked when the City began concept zoning. Ms. Antol stated that it was about five years ago. Councilmember McCarthy asked if prior to concept zoning if it was just direct ordinance to which Ms. Antol answered yes.
Councilmember McCarthy asked if other cities in Arizona do concept zoning. Mr. Folke offered that in other states he has worked in zoning is simply a yes or no, there is no approval of a specific project. He has also had some jurisdictions that bring site plans for public review. The challenge is that if it is meeting the zoning standards there is little ground to stand on for disapproval. Ms. Antol added that Flagstaff is more particular and requires a lot more information than other jurisdictions in the state.
Councilmember McCarthy stated that many jurisdictions provide an opportunity for the public to weigh in on things rather than speculative zoning. Once the zoning is complete the citizens have no ability to weigh in or comment. It may make sense to go back to direct zoning but not require as much detail as before. This would allow the public the ability to provide comment.
Vice Mayor Whelan indicated that in earlier discussions about zoning changes there was discussion about having a committee like a Design Review Board and the Council was interested in learning more about that option. Ms. Antol stated that a Design Review Board is something that is on the Zoning Manager work plan for the coming year.
Councilmember Putzova stated that she would prefer for the City to remove concept zoning as an option and use what was used previously. The reason is because the community likes to be involved. She is concerned about a land owner coming to the Council asking for rezoning and proposing some future uses; if it is approved and the land is then sold with the new zoning designation it is possible for the use to change from what was previously agreed to. If the direct ordinance approach is used the entire conversation happens at the same time and there is certainty that the land will be used as intended.
Vice Mayor Whelan asked if there was a way that the City could require high density projects do a direct ordinance and smaller projects have the option to do concept zoning. Ms. Antol stated that there are categories of small and large and any time there is a high density project that comes forward staff is encouraging the applicant to go direct ordinance.
Councilmember Putzova suggested a hybrid approach that if land goes through the zoning map amendment and goes through the concept zoning approach that the site plan review happen separately where the community is involved and has the opportunity to weigh in. address the issue of not immediately knowing what the end project would be. Mr. Folke stated that staff can look into that type of process; there could possibly be a requirement that the site plan comes back to Council and identifying cases that are appropriate for concept zoning and those that would require direct ordinance.
Charlie Silver addressed Council indicating that he likes the idea of the hybrid approach and asked Council to remember that the rezoning process provides the City with leverage and assurances to the community in exchange for a zoning change.
There was a majority of Council interested in moving forward with looking at how concept zoning could be modified.
Mayor Evans stated that today is Community Development Director Mark Landsiedel’s last Council meeting. On behalf of the Council, she offered appreciation for his years of service to the City and the community and wished him well on his next adventure.
CONCEPT ZONING MAP AMENDMENT
TWO APPROACHES
INCLUDED IN BOTH APPLICATIONS
APPLICATION SPECIFIC
CONCEPT ZONE PLAN CASES
CONCEPTUAL PLAN EXAMPLE
CONCEPTUAL ELEVATIONS
WHEN IS THE CONCEPT ZONE PLAN APPROPRIATE?
Councilmember McCarthy asked when the City began concept zoning. Ms. Antol stated that it was about five years ago. Councilmember McCarthy asked if prior to concept zoning if it was just direct ordinance to which Ms. Antol answered yes.
Councilmember McCarthy asked if other cities in Arizona do concept zoning. Mr. Folke offered that in other states he has worked in zoning is simply a yes or no, there is no approval of a specific project. He has also had some jurisdictions that bring site plans for public review. The challenge is that if it is meeting the zoning standards there is little ground to stand on for disapproval. Ms. Antol added that Flagstaff is more particular and requires a lot more information than other jurisdictions in the state.
Councilmember McCarthy stated that many jurisdictions provide an opportunity for the public to weigh in on things rather than speculative zoning. Once the zoning is complete the citizens have no ability to weigh in or comment. It may make sense to go back to direct zoning but not require as much detail as before. This would allow the public the ability to provide comment.
Vice Mayor Whelan indicated that in earlier discussions about zoning changes there was discussion about having a committee like a Design Review Board and the Council was interested in learning more about that option. Ms. Antol stated that a Design Review Board is something that is on the Zoning Manager work plan for the coming year.
Councilmember Putzova stated that she would prefer for the City to remove concept zoning as an option and use what was used previously. The reason is because the community likes to be involved. She is concerned about a land owner coming to the Council asking for rezoning and proposing some future uses; if it is approved and the land is then sold with the new zoning designation it is possible for the use to change from what was previously agreed to. If the direct ordinance approach is used the entire conversation happens at the same time and there is certainty that the land will be used as intended.
Vice Mayor Whelan asked if there was a way that the City could require high density projects do a direct ordinance and smaller projects have the option to do concept zoning. Ms. Antol stated that there are categories of small and large and any time there is a high density project that comes forward staff is encouraging the applicant to go direct ordinance.
Councilmember Putzova suggested a hybrid approach that if land goes through the zoning map amendment and goes through the concept zoning approach that the site plan review happen separately where the community is involved and has the opportunity to weigh in. address the issue of not immediately knowing what the end project would be. Mr. Folke stated that staff can look into that type of process; there could possibly be a requirement that the site plan comes back to Council and identifying cases that are appropriate for concept zoning and those that would require direct ordinance.
Charlie Silver addressed Council indicating that he likes the idea of the hybrid approach and asked Council to remember that the rezoning process provides the City with leverage and assurances to the community in exchange for a zoning change.
There was a majority of Council interested in moving forward with looking at how concept zoning could be modified.
Mayor Evans stated that today is Community Development Director Mark Landsiedel’s last Council meeting. On behalf of the Council, she offered appreciation for his years of service to the City and the community and wished him well on his next adventure.
4.
Climate Action and Adaptation Plan: June Update
Sustainability Manager Nicole Antonopoulos provided a PowerPoint presentation that covered the following:
CLIMATE ACTION AND ADAPTATION PLAN QUARTERLY UPDATE
AGENDA
PLANNING TIMELINE
WHAT CLIMATE CHANGES CAN WE EXPECT?
COMPLETED ACTIVITIES SINCE APRIL 3, 2018
COMMUNITY CONVERSATIONS
FLAGSTAFF YOUTH CLIMATE SUMMIT
ESTABLISHED OVERARCHING GOALS
ESTABLISHED FOCUS AREA GOALS, STRATEGIES, AND ACTIONS
CONCEPT DOCUMENT
WHAT’S IN THE CONCEPT DOCUMENT
CLIMATE CHANGE IN FLAGSTAFF
FOCUS AREA GOALS AND STRATEGIES
NATURAL ENVIRONMENT GOALS
WATER RESOURCES GOALS
ENERGY GOALS
TRANSPORTATION AND LAND USE GOALS
WASTE AND CONSUMPTION GOALS
PUBLIC HEALTH AND EMERGENCY SERVICES GOALS
ECONOMIC PROSPERITY AND RECREATION GOALS
SCHEDULE AND TIMELINE
PLAN DEVELOPMENT CONTINUES
JULY OPEN HOUSE SERIES
CONTINUED OUTREACH
PLAN COMPLETION TIMELINE
Mayor Evans suggested having a presentation at the adult center to get the input of those community members who use that facility.
Council expressed appreciation for all the work that has been done and for the work that has gone into engaging the community.
CLIMATE ACTION AND ADAPTATION PLAN QUARTERLY UPDATE
AGENDA
PLANNING TIMELINE
WHAT CLIMATE CHANGES CAN WE EXPECT?
COMPLETED ACTIVITIES SINCE APRIL 3, 2018
COMMUNITY CONVERSATIONS
FLAGSTAFF YOUTH CLIMATE SUMMIT
ESTABLISHED OVERARCHING GOALS
ESTABLISHED FOCUS AREA GOALS, STRATEGIES, AND ACTIONS
CONCEPT DOCUMENT
WHAT’S IN THE CONCEPT DOCUMENT
CLIMATE CHANGE IN FLAGSTAFF
FOCUS AREA GOALS AND STRATEGIES
NATURAL ENVIRONMENT GOALS
WATER RESOURCES GOALS
ENERGY GOALS
TRANSPORTATION AND LAND USE GOALS
WASTE AND CONSUMPTION GOALS
PUBLIC HEALTH AND EMERGENCY SERVICES GOALS
ECONOMIC PROSPERITY AND RECREATION GOALS
SCHEDULE AND TIMELINE
PLAN DEVELOPMENT CONTINUES
JULY OPEN HOUSE SERIES
CONTINUED OUTREACH
PLAN COMPLETION TIMELINE
Mayor Evans suggested having a presentation at the adult center to get the input of those community members who use that facility.
Council expressed appreciation for all the work that has been done and for the work that has gone into engaging the community.
5.
Public Participation
None
None
6.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests.
Vice Mayor Whelan expressed concern about the fire restrictions and some of the confusion with the different jurisdiction restrictions. She suggested that all agencies stage fire restrictions the same way to alleviate confusion and standardize messaging. Mayor Evans suggested putting fire restriction information on the front page of the City website.
Councilmember Odegaard reported that he attended the 8th annual Moose Run in memory of Officer Moritz; it was a nice tribute.
Councilmember Odegaard also reported that the sales tax decision by the Supreme Court was a big decision for the brick and mortar businesses.
Vice Mayor Whelan stated that she and Councilmember Odegaard attended the rainbow flag raising and it was wonderful seeing that beautiful flag in front of City Hall. She thanked everyone for their work in getting that accomplished.
Ms. Goodrich stated that the next Resolutions Committee for the League of Arizona Cities and Towns will be happening very quickly in August and stated that it is likely that a Special Meeting will be coming forward for Council to weigh in on the various resolutions.
Mayor Evans stated that she attended the Pride celebration this weekend and it was bigger than ever. She mentioned that it was great to see the Flagstaff Police Department out there doing some recruitment.
She also recognized IT Director Ladd Vagen and stated that he is retiring on Monday; she thanked him for his years of service.
Mayor Evans also reported that C-SPAN is doing a Cities Tour 2018 and would like to feature Flagstaff. She is working with Ms. Goodrich and Economic Vitality Director Heidi Hansen to see how the City can accommodate that request.
Mayor Evans requested a F.A.I.R. item to discuss condemnation for public uses related to affordable housing.
Councilmember Odegaard reported that he attended the 8th annual Moose Run in memory of Officer Moritz; it was a nice tribute.
Councilmember Odegaard also reported that the sales tax decision by the Supreme Court was a big decision for the brick and mortar businesses.
Vice Mayor Whelan stated that she and Councilmember Odegaard attended the rainbow flag raising and it was wonderful seeing that beautiful flag in front of City Hall. She thanked everyone for their work in getting that accomplished.
Ms. Goodrich stated that the next Resolutions Committee for the League of Arizona Cities and Towns will be happening very quickly in August and stated that it is likely that a Special Meeting will be coming forward for Council to weigh in on the various resolutions.
Mayor Evans stated that she attended the Pride celebration this weekend and it was bigger than ever. She mentioned that it was great to see the Flagstaff Police Department out there doing some recruitment.
She also recognized IT Director Ladd Vagen and stated that he is retiring on Monday; she thanked him for his years of service.
Mayor Evans also reported that C-SPAN is doing a Cities Tour 2018 and would like to feature Flagstaff. She is working with Ms. Goodrich and Economic Vitality Director Heidi Hansen to see how the City can accommodate that request.
Mayor Evans requested a F.A.I.R. item to discuss condemnation for public uses related to affordable housing.
7.
Adjournment
The Work Session of the Flagstaff City Council held June 26, 2018, adjourned at 7:21 p.m.
The Work Session of the Flagstaff City Council held June 26, 2018, adjourned at 7:21 p.m.
_______________________________________
MAYOR
__________________________________
CITY CLERK
CERTIFICATION
DATED this 7th day of May, 2019.
________________________________
CITY CLERK