CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 2, 2018
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
4:30 P.M. AND 6:00 P.M.
TUESDAY, OCTOBER 2, 2018
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
4:30 P.M. AND 6:00 P.M.
MINUTES
1.
CALL TO ORDER
Mayor Evans called the meeting of the Flagstaff City Council held October 2, 2018, to order at 4:30 p.m.
Mayor Evans called the meeting of the Flagstaff City Council held October 2, 2018, to order at 4:30 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN (telephonically) COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: |
Others present: Interim City Manager Barbara Goodrich and City Attorney Sterling Solomon.
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
The Council and audience recited the pledge of allegiance and Councilmember Odegaard read the Mission Statement of the City of Flagstaff.
The Council and audience recited the pledge of allegiance and Councilmember Odegaard read the Mission Statement of the City of Flagstaff.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of February 26, 2018; Regular Meeting of July 3, 2018; Special Meeting of August 7, 2018; Special Meeting (Executive Session) of September 4, 2018; Special Meeting (Executive Session) of September 11, 2018; and Special Meeting (Executive Session) of September 25, 2018.
Moved by Councilmember Scott Overton, seconded by Councilmember Charlie Odegaard to approve the minutes of the City Council Work Session of February 26, 2018; Regular Meeting of July 3, 2018; Special Meeting of August 7, 2018; Special Meeting (Executive Session) of September 4, 2018; Special Meeting (Executive Session) of September 11, 2018; and Special Meeting (Executive Session) of September 25, 2018.
Vote: 7 - 0 - Unanimously
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Rebecca Derenberger addressed Council thanking them for the Proclamation and dedication of the Peace Pole. She also thanked Mark DiLucido who went to the Hopi Council to get approval to place the pole at Heritage Square. She stated that she hopes the community will take heart and find peace.
6.
LIQUOR LICENSE PUBLIC HEARINGS
Mayor Evans opened the public hearing.
Police Sergeant Collin Seay provided a brief description of each application.
There being no public comment, Mayor Evans closed the public hearing.
Police Sergeant Collin Seay provided a brief description of each application.
There being no public comment, Mayor Evans closed the public hearing.
Moved by Councilmember Scott Overton, seconded by Councilmember Celia Barotz to forward items 6A through 6C to the State with a recommendation of approval.
Vote: 7 - 0
A.
Consideration and Action on Liquor License Application: Jarunee Krathinthong, "Go Sushi", 1411 S. Milton Rd., Series 12 (restaurant), New License.
B.
Consideration and Action on Liquor License Application: Cory Farley, "Lone Spur Cafe", 1300 S. Milton Rd. Suite 101-105, Series 12 (restaurant) New License.
C.
Consideration and Action on Liquor License Application: Paul Moir, "Proper Meats & Provisions", 110 E. Route 66, Series 12 (restaurant) New License, and Series 7 (beer and wine bar) Location Transfer.
7.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Celia Barotz to approve all Consent Items.
Vote: 7 - 0
A.
Consideration and Approval of Contract: Facility On-Call Professional Construction & Maintenance Services for General Contracting, Electrical, Flooring, HVAC Controls, HVAC Mechanical, Painting, Roofing and Snow Removal
- Approve the twenty-five (25) On-Call Facilities Construction & Maintenance Service Contracts to the following firms:
- (5) General Contracting: Core Construction Services, FCI, Loven Contracting, SDB and Wespac
- (4) Electrical: Goodman Electric, Patton Electric, NJ Shaum & Son and Spectra Electric
- (3) Flooring: Double J, Flag Builders and R. Jumbo
- (1) HVAC Controls: IMCOR
- (3) HVAC Mechanical: HACI, IMCOR and Pueblo Mechanical
- (3) Painting: Dark Sky, Flag Builders and Major League
- (2) Roofing: Flag Builders and Maximum Roofing
- (4) Snow Removal: AZ Snow Removal, Dark Sky, Flag Builders and Maximum Roofing
- Authorize the City Manager to execute the necessary documents
B.
Consideration and Approval of Contract: Utilizing a cooperative purchase contract with the State of Arizona to purchase two (2) Chevrolet Silverado 3/4-ton 4x4 cab/chassis with utility bodies from Courtesy Chevrolet and Drake Equipment.
- Approve the cooperative purchase contract for two (2) Chevrolet Silverado 3/4-ton cab/chassis with utility bodies from Courtesy Chevrolet and Drake Equipment in the total amount of $79,795.42; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Cooperative Contract: Approval of a lease-purchase option/buyback of a Caterpillar 826K Landfill Compactor and the lease-to-own of accompanying software and equipment through a Cooperative Purchase Contract between the City of Tucson, Arizona and Caterpillar, Inc.
- Approve the lease-puchase option/buyback of a Caterpillar 826K Landfill Compactor from Empire Machinery/Caterpillar Financial Services Corporation in four annual payments of $161,103.81, at an interest rate of 5.54991%, plus applicable taxes; and
- Approve the lease-to-own of a Trimble GPS machine control from SITECH in the total amount of $117,016.12, plus applicable taxes; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: On-Call Professional Water, Wastewater, and Energy Engineering Consulting Services.
- Approve the eleven (11) On-Call Engineering Consulting Service Contracts for Water Treatment, Wastewater Treatment and Energy Efficiency to the following firms;
- (4) Water Treatment: Brown & Caldwell, Carollo, NCS and Tata & Howard
- (4) Wastewater Treatment: Black & Veatch, Brown & Caldwell, Carollo and Water Works Engineering
- (3) Energy Engineering: NCS Engineering, Tata & Howard and Wendel
- Authorize the City Manager to execute the necessary documents
8.
ROUTINE ITEMS
A.
Consideration and Approval of Cooperative Contract: Approve the purchase of three (3) new trailer mounted Caterpillar C13 350KW generator sets from Empire Power Systems under a cooperative purchase agreement with Caterpillar Inc.
Water Production Manager Brian Huntzinger provided a PowerPoint presentation that covered the following:
STAND-BY POWER AT WATER PRODUCTION FACILITIES – UPDATE
PHASED APPROACH
RAW WATER PUMP STATION & LAKE MARY TREATMENT PLANT
RAILROAD SPRINGS BOOSTER STATION & NORTH RESERVOIR FILTRATION PLANT
350KW GENERATOR CONNECTED AT THE NORTH RESERVOIR FILTRATION PLANT
CONTRACT APPROVAL
Mr. Huntzinger stated that Council directed policy is to provide a minimum of seven million gallons per day. With the generators this minimum supply requirement would be able to be achieved.
STAND-BY POWER AT WATER PRODUCTION FACILITIES – UPDATE
PHASED APPROACH
RAW WATER PUMP STATION & LAKE MARY TREATMENT PLANT
RAILROAD SPRINGS BOOSTER STATION & NORTH RESERVOIR FILTRATION PLANT
350KW GENERATOR CONNECTED AT THE NORTH RESERVOIR FILTRATION PLANT
CONTRACT APPROVAL
Mr. Huntzinger stated that Council directed policy is to provide a minimum of seven million gallons per day. With the generators this minimum supply requirement would be able to be achieved.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to approve the purchase of three (3) new trailer mounted Caterpillar C13 350KW generator sets from Empire Power Systems under a cooperative purchase agreement with Caterpillar Inc; and authorize the City Manager to execute the necessary documents
Vote: 7 - 0
B.
Consideration of Ratifying the Grant Agreement: Ratify the Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration to acquire an Aircraft Rescue & Fire Fighting Vehicle and Ancillary Equipment.
Grants and Contracts Manager Stacey Brechler-Knaggs offered that the grant is to acquire the Aircraft Rescue and Fire Fighting Vehicle at the Airport. The grant had to be submitted by September 18, 2018 which is why Council is being asked to ratify that action now.
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to ratify the Grant Agreement with Federal Aviation Administration (FAA) in the amount $850,000 to acquire an Aircraft Rescue & Fire Fighting Vehicle (ARFF) and Ancillary Equipment.
Vote: 7 - 0
C.
Consideration and Approval of Purchase: From Rosenbauer Minnesota, LLC of an Aircraft Rescue and Fire Fighting Vehicle for the City of Flagstaff Airport.
Aircraft Rescue and Fire Fighting Manager Tim Skinner stated that the requested vehicle will help with preparation and emergency response at the Airport.
Grants and Contracts Manager Stacey Brechler-Knaggs stated that the Federal Aviation Administration grant award is for 91.06% of the cost; Arizona Department of Transportation and the City of Flagstaff each pay 4.47% of the cost.
Grants and Contracts Manager Stacey Brechler-Knaggs stated that the Federal Aviation Administration grant award is for 91.06% of the cost; Arizona Department of Transportation and the City of Flagstaff each pay 4.47% of the cost.
Moved by Councilmember Scott Overton, seconded by Councilmember Charlie Odegaard to approve the purchase of an Aircraft Rescue and Fire Fighting Vehicle from Rosenbauer Minnestoa, LLC in the amount of $ 709,660.62 with U.S. Department of Transportation, Federal Aviation Administration grant funds; and authorize the City Manager to execute the necessary documents.
Vote: 7 - 0
RECESS
The 4:30 p.m. portion of the October 2, 2018, Regular Council Meeting recessed at 4:50 p.m.
The 4:30 p.m. portion of the October 2, 2018, Regular Council Meeting recessed at 4:50 p.m.
6:00 P.M. MEETING
RECONVENE
Mayor Evans reconvened the Regular Meeting of November 2, 2018, at 6:00 p.m.
Mayor Evans reconvened the Regular Meeting of November 2, 2018, at 6:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
9.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| PRESENT: MAYOR EVANS VICE MAYOR WHELAN (telephonically) COUNCILMEMBER BAROTZ COUNCILMEMBER MCCARTHY COUNCILMEMBER ODEGAARD COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
ABSENT: |
Others present: Interim City Manager Barbara Goodrich and City Attorney Sterling Solomon.
10.
PLEDGE OF ALLEGIANCE
The Council and audience recited the pledge of allegiance.
11.
PUBLIC PARTICIPATION
Holly Stahl presented the Council with a petition signed by 26 people asking that the City allow free parking downtown for First Friday Art Walk.
12.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
13.
REGULAR AGENDA
A.
Discussion and direction regarding potential Intergovernmental Agreement: Discussion and direction to staff regarding a possible Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County related to proposals to provide animal shelter services.
Deputy Police Chief Walt Miller provided a PowerPoint presentation that covered the following:
ANIMAL SHELTER SERVICES
SUMMARY
SECOND CHANCE BUILDING – 1665 N. HIGHWAY 89
REQUEST FOR PROPOSALS (RFP) PROCESS
CONCERNS
Councilmember Putzova stated that there is additional travel time for Animal Control and Police Officers; she asked if there are other staff besides law enforcement who can help with transportation. Deputy Chief Miller stated that there are ongoing conversations about how this could be addressed should it become an issue; possibly have Police Aides provide transportation or create a temporary drop-off site and contract with a vendor to provide transportation.
Councilmember Overton stated that as the community has grown it has seen an increased need for services. What is most appealing about the proposal is the newer and larger facility, he asked if there will be more services than what is currently available. Deputy Chief Miller stated that the scope of service will stay the same and they hope that over time it will expand.
A majority of Council was in support of moving forward with an Intergovernmental Agreement with Coconino County for Animal Shelter Services.
ANIMAL SHELTER SERVICES
SUMMARY
SECOND CHANCE BUILDING – 1665 N. HIGHWAY 89
REQUEST FOR PROPOSALS (RFP) PROCESS
CONCERNS
Councilmember Putzova stated that there is additional travel time for Animal Control and Police Officers; she asked if there are other staff besides law enforcement who can help with transportation. Deputy Chief Miller stated that there are ongoing conversations about how this could be addressed should it become an issue; possibly have Police Aides provide transportation or create a temporary drop-off site and contract with a vendor to provide transportation.
Councilmember Overton stated that as the community has grown it has seen an increased need for services. What is most appealing about the proposal is the newer and larger facility, he asked if there will be more services than what is currently available. Deputy Chief Miller stated that the scope of service will stay the same and they hope that over time it will expand.
A majority of Council was in support of moving forward with an Intergovernmental Agreement with Coconino County for Animal Shelter Services.
B.
Consideration and Adoption of Resolution No. 2018-45: A resolution of the City Council of the City of Flagstaff, Arizona declaring the second Monday of October as Indigenous Peoples' Day in the City of Flagstaff.
Ms. Goodrich addressed the Council giving a brief history of the resolution. The last direction from Council was to meet with the Indigenous Circle of Flagstaff and draft a new resolution that is supported by both groups.
The following individuals addressed Council regarding the resolution declaring Indigenous Peoples’ Day:
Councilmember McCarthy stated that he is generally supportive of the resolution but has concerns about the whereas statement that states that the observation of Columbus Day is a celebration of genocide against indigenous people. He feels that it is a negative statement that is contrary to unifying the community.
The following individuals addressed Council regarding the resolution declaring Indigenous Peoples’ Day:
- Dr. Robert Breunig
- John Viktora
- Chris Jocks
- Robyn Jackson
- Bonn Baudelaire
- Makaius Marks
- Darrell Marks
- Supportive of declaring Indigenous Peoples’ Day in Flagstaff.
- Columbus did not discover anything, he stumbled across a land filled with indigenous people.
- Columbus’ actions led to 500 years of horrible acts against the indigenous people.
- Flagstaff is next to the largest reservation and has the largest population of indigenous people.
- Flagstaff should honor indigenous people and have conversations about healing the wounds of the past.
- The word genocide is negative, but it is a tiny word in comparison to what happened to the indigenous people.
- There is nothing positive about how the indigenous people were treated.
- The celebration of Columbus Day is a celebration of holocaust against indigenous people.
- The Pledge of Allegiance calls for freedom and justice for all, when does that begin?
- This resolution will not erase history or fix the injustice, it will not replace ignorance for knowledge, it will not establish knowledge and resources to help the people who suffer, but this resolution will open a path to acknowledgement and important relationships with indigenous people.
- The points in the resolution were created from the input of people with different qualities.
- Many people, young and old, have worked a long time for this recognition.
- Please pass the resolution.
- I oppose the resolution because not enough has been done to attribute this declaration to the City Council.
- Council should not pass the resolution until it has taken action to discontinue the sale of wastewater to the Snowbowl and get rid of the no camping ordinance.
- There is a lot of work to be done to honor the words we put on paper.
- This is just the beginning and we will continue to voice our hardships, our failures, our successes, and our celebrations.
- This is the community’s recommendation.
- One drop of water creates ripples and changes the world.
- Many of us are looking forward to this day to celebrate who we are and no longer hide away.
- Our young people can celebrate and honor who they are.
- There is a lot of work still to be done and relationships that need to be mended but we are building a community and setting the foundation in place for our young people who are inheriting our decisions.
- Take a step forward, make a decision so we can start working on real resolutions and building the foundation of respect.
- Building a stronger community means hearing the truth even if it comes painfully. Don’t ignore those truths or say they don’t exist, acknowledging those painful truths allows for growth and change.
Moved by Councilmember Jim McCarthy, seconded by Councilmember Eva Putzova to read Resolution No. 2018-45 by title only.
Vote: 7 - 0 - Unanimously
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA, DECLARING THE SECOND MONDAY OF OCTOBER AS INDIGENOUS PEOPLES’ DAY IN THE CITY OF FLAGSTAFF
Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2018-45.
Vote: 7 - 0 - Unanimously
14.
COUNCIL LIAISON REPORTS
Councilmember Overton stated that NAIPTA General Manager Jeff Meilbeck’s last day at NAIPTA was last Friday and Ms. Erika Mazza has taken on the role of General Manager yesterday.
15.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about policy related to the life of the landfill and the organic waste that goes there.
Two members of Council were in favor of moving the item forward
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion about Thunder Over Flagstaff and the appropriateness of the event.
Councilmember McCarthy stated that he had several positive conversations with the organizer of the Thunder over Flagstaff event and the suggestion from them is to continue the event but to change the flight patterns, so they are not so close to the surrounding neighborhoods.
Councilmember McCarthy withdrew his FAIR request because the issues have been resolved.
Councilmember McCarthy withdrew his FAIR request because the issues have been resolved.
16.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
Councilmember Putzova stated that today is the one-year anniversary of Frankie Madrid’s death. She believes that he died because of the cruel immigration policies of the country. She recognized Frankie Madrid, his family, and his friends.
Councilmember Odegaard shared that this coming Friday is the Greater Flagstaff Region Fire Graduation, there are four City of Flagstaff firefighters and five Summit firefighters who will be graduating.
Mayor Evans stated that October is Domestic Violence Month; one in three women and one in four men are victims of domestic violence.
Councilmember Odegaard shared that this coming Friday is the Greater Flagstaff Region Fire Graduation, there are four City of Flagstaff firefighters and five Summit firefighters who will be graduating.
Mayor Evans stated that October is Domestic Violence Month; one in three women and one in four men are victims of domestic violence.
17.
ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held October 2, 2018, adjourned at 7:00 p.m.
| _______________________________ MAYOR |
|
| ATTEST: |
|
| _________________________________ CITY CLERK |
CERTIFICATION
I, STACY SALTZBURG, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on October 2, 2018. I further certify that the Meeting was duly called and held and that a quorum was present.
| DATED this 2nd day of July, 2019. | |
| ________________________________ CITY CLERK |