Others present:  City Manager Barbara Goodrich; County Manager James Jayne; City Attorney Sterling Solomon, Deputy County Attorney Rose Winkler.

Mayor Evans stated that Councilmember Barotz will have to leave the Council Meeting early due to a family emergency and asked her if she would like to make any remarks as this will be her last meeting as a Councilmember.
 
Councilmember Barotz provided a statement about her time on the City Council. She thanked the Council for their work during her tenure and thanked them for all the great things they have accomplished over the years. She thanked the voters for allowing her to serve two terms on the Council. She also thanked her elected official colleagues and City staff for their work towards helping Flagstaff be the best it can be.
 
Councilmember Barotz left the meeting at 3:15 p.m.

Monica Foos with the Flagstaff Family Food Center thanked the City Council and Board of Supervisors for collecting turkeys. Enough food was brought in to provide food boxes to over 470 local families.

Interim Community Development Director Dan Folke introduced Coconino County Community Development Director Jay Christelman and Julie Bassuk and Bob Bengford with the consulting firm Makers who provided a PowerPoint presentation that covered the following:
 
COCONINO JOINT LAND USE STUDY
TODAY’S AGENDA
JLUS STUDY AREA
COMMUNITY OUTREACH
WORK PLAN
JLUS ISSUES & STRATEGIES
ISSUE CATEGORIES
STRATEGY CATEGORIES
DARK SKIES
LAND USE
ENVIRONMENTAL HEALTH
NEXT STEPS
JLUS: STEPS TO COMPLETION
COCONINO COUNTY ACTION ITEMS (SAMPLE)
FLAGSTAFF ACTION ITEMS (SAMPLE)
NEXT STEPS
 
Chairman Babbott thanked Councilmember Barotz for her work in the JLUS process. One of the things that was heavily discussed were land trades and how impactful those can be to a region. The process will ensure that all partners are proactive about potential land trades to benefit everyone. Supervisor Ryan added that the key part of the plan is coordination and working together as partner agencies.

Mayor Evans re-ordered the agenda and took Item 6 after Item 7.
 
The City Council and the Board of Supervisors approached the podium to recognize the NAU Cross-Country Team and present them with a joint City/County proclamation.
 
Chairman Babbott stated that a three-peat is an impressive accomplishment that brings to light the benefits of Flagstaff’s high altitude training.
 
Mayor Evans thanked the team for the way they represent the City of Flagstaff and she expressed pride in having them as students at NAU.

Comprehensive Planning Manager Sara Dechter provided a PowerPoint presentation that covered the following:
 
CENSUS 2020 COORDINATION AND OUTREACH UPDATE
WHY DO LOCAL GOVERNMENTS CARE ABOUT AN ACCURATE CENSUS?
ROLE OF THE CITY AND COUNTY IN THE 2020 CENSUS
HART TO REACH POPULATIONS
CENSUS 2020 MILESTONES
CENSUS 2020 JOBS
COMMUNITY CENSUS TEAM
CENSUS BUDGET
CENSUS BUDGET OVERSIGHT
WHAT IS PSAP?
PSAP IN COCONINO COUNTY
TIMELINE FOR PSAP
WHAT’S AFTER PSAP
 
Vice Mayor Whelan asked why the City did not just focus on its own jurisdiction. Ms. Dechter stated that there are a lot of efficiencies to be gained by having the City and County work together; the messaging and advertising campaign is uniform and combined so that the same message is being spread throughout the region.
 
Vice Mayor Whelan asked if there are any accommodations provided to Coconino County given the unique elements that it has. Ms. Dechter explained that the main accommodation is a dedicated Census office.
 
Councilmember McCarthy asked how the student population is counted and if it is based on their home location or the university. Ms. Dechter stated that the count is based on where a person lives on April 1, 2020. Part of the outreach will be helping students understand the importance of being counted in Flagstaff.
 
Supervisor Archuleta offered that the synergy between the City and County has been working very well and she complimented the work staff has done thus far. There are commonalities between the two agencies and the difficulty each has to locate certain populations. The intent is to collectively identify strategies to reach those hard to reach populations.
 
Supervisor Ryan stressed the importance of the Census count. It is important to make sure people understand the importance so the region is represented accurately.

Honorable Judge Dan Slayton addressed Council stating that the Coconino Criminal Justice Coordinating Council (CJCC) is a joint City and County opportunity. In August 2017, CJCC revised its mission and vision. The vision is that the people of Coconino County are safe, offenders receive efficient and just treatment, victims are protected and able to heal, and crime and recidivism is reduced. They proactively seek to ensure communities of Coconino County are safe, healthy, resilient, and thriving.
 
The mission is to exercise leadership in criminal justice innovation to improve community wellbeing, equity, justice, restitution for victims, and reduction in recidivism. They support and promote reforms that provide for continuous support of justice policy and services.
 
The CJCC was started in 2005 as an attempt to try and reduce the inmate population at the Coconino County Jail as the part of a Federal Consent Decree. The process of people and agencies coming together has developed into the current CJCC.
 
Judge Slayton highlighted the following successes of CJCC:

• In partnership with the Adult Probation Department, they conceptualized an innovative program utilizing online delivery of cognitive behavioral therapies and mental treatment to probationers which resulted in an award of $700,000 Department of Justice grant.
• Obtained unprecedented criminal justice history data access from the Arizona Department of Public Safety negotiating a Memorandum of Understanding with the Arizona Department of Public Safety and the Attorney General’s Office to obtain the information annually.
• Helped Coconino County become a leader in criminal justice data utilization and research partnerships which led to an invitation by the White House Office of Social Innovation to provide expertise and input resulting in the creation of the White House 2016 Data Driven Justice Initiative. As a result of these meetings the US Department of Health and Human Services issued clarifying guidance regarding privacy regulations making health in criminal justice data sharing easier for local government. This data will help the City and County justify funding or not funding programs and services.

Chief of Adult Probation, Sarah Douthit continued the presentation:
 
JOINT CITY/COUNTY MEETING
VISION – THE FUTURE WE WISH TO SEE
CRIMINAL JUSTICE COORDINATING COUNCIL
MISSION – WHY CJCC EXISTS
GUIDING PRINCIPLES – HOW WE DO OUR WORK
VALUES AND BELIEFS
STRENGTHS – OUR SUCCESS DEPENDS ON IT
STRATEGIC FOCUS
GOALS
 
Deputy County Manager Dr. Marie Peoples continued the presentation:
 
GOAL 2 EQUITY
FAIRNESS AND IMPARTIALITY TOWARDS ALL CONCERNED
COCONINO COUNTY RACIAL/ETHNIC DEMOGRAPHICS
JAIL INCARCERATION AMONG COCONINO COUNTY RESIDENTS
GOAL 1. BEHAVIORAL HEALTH/MENTAL HEALTH/SUBSTANCE ABUSE
GOAL 2. EQUITY
GOAL 3. STRATEGIC INVESTMENTS
GOAL 4. DATA
THREE KEY TAKEAWAYS
 
Director of Legal Defenders Gary Pearlmutter continued the presentation stating that the CJCC has enabled its members to establish a strong working relationship between all of its members and these relationships are what has led the program to be successful. Past successes that CJCC is trying to build on include, crisis intervention training and the development of Recovery Court, Mental Health Court, and Veteran’s Court.
 
Mayor Evans stated that the work of CJCC is very valuable and she is excited that the effort is ongoing. She asked how the work and essence of CJCC can be more accessible to the general public. She also asked about the Multi-generational Intervention Initiative and how CJCC plans on incorporating the targeted populations into the design of the program. The work that LAUNCH, Flagstaff Medical Center, and the Northern Arizona Regional Behavioral Authority (NARBHA) are doing compliments the elements of CJCC. She suggested the consideration of something similar to Front Door for re-entry.
 
Ms. Douthit stated LAUNCH will be involved to identify what can be done for the children to prevent issues in the future. She expressed interest in the Front Door suggestion as well. Judge Slayton added that NARBHA is active in CJCC with constant communication and they are heavily utilized.
 
Vice Mayor Whelan stated that it is an honor to represent the City Council on the CJCC and the work that is being done is great for the community.
 
Supervisor Archuleta thanked the CJCC team for their leadership in the community. She appreciates the focus on looking at what it is that brings people into the system, what it is that needs to be addressed, and how to better assist people. Many of the services offered tend to be disjointed and people have to go to a number of places to get access to resources; anything that can be done to assist these individuals and make the process more accessible will not only benefit the individual but the community as well.
 
Councilmember Odegaard asked where the funding comes from to provide the various services. Judge Slayton stated that it comes through the City and County; coming together as one allows for the best utilization of the funding. The efforts of CJCC is to continue encouraging its members to work together and seek funding that provides complimentary services and support between all agencies.
 
Mayor Evans left the meeting at 5:07 p.m. and Vice Mayor Whelan took over as Chair of the meeting.

Chairman Babbott stated that the Flood Control District update has been pulled from the agenda at this time. Mr. Jayne stated that the Board will be scheduling a hearing that allows the City Council to attend.
 
A break was held from 5:12 p.m. through 5:21 p.m.

Climate and Energy Specialist Jenny Neimann provided a PowerPoint presentation that covered the following:
 
CITY OF FLAGSTAFF CLIMATE ACTION AND ADAPTION PLAN
2017-2019 FLAGSTAFF CITY COUNCIL GOAL: TAKE MEANINGFUL CLIMATE CHANGE ACTION
CAAP PLAN DEVELOPMENT TIMELINE
WHY DO WE NEED A CLIMATE ACTION AND ADAPTATION PLAN?
CLIMATE CHANGE POSES RISKS TO EVERYTHING
THE BENEFITS OF A PLAN ARE BROAD
CLIMATE PLANS CAN ANSWER MANY QUESTIONS
PLAN DEVELOPMENT
STEP ONE: DEFINE HOW THE CLIMATE IS CHANGING IN FLAGSTAFF
TEMPERATURES HAVE INCREASED IN COCONINO COUNTY
COMPARED TO TODAY, BY 2050 WE EXPECT TO HAVE
STEP TWO: ACKNOWLEDGE THAT EVERYONE HAS A ROLE IN CLIMATE ACTION
HOST COMMUNITY CONVERSATIONS
TO LEARN WHAT ACTIONS THE COMMUNITY SUPPORTS
STEP THREE: ADDRESS BOTH MITIGATION AND ADAPTATION
MITIGATION MEANS CONSIDERING OUR CONTRIBUTIONS
ADAPTATION MEANS PREPARING FOR WHAT’S COMING
VULNERABILITY CONSIDERATIONS
STEP FOUR: BUILD ON THE GREAT WORK ALREADY BEING DONE
STEP FIVE: SET AMBITIOUS OVERARCHING GOALS
STEP SIX: DEVELOP STRATEGIES AND ACTIONS ACROSS SEVEN FOCUS AREAS THAT ADDRESS FLAGSTAFF’S UNIQUE CONTEXT
STEP SEVEN: ANALYZE POTENTIAL IMPACTS OF THE PLAN
POTENTIAL IMPACT OF THE PLAN
STEP EIGHT: CREATE A DETAILED IMPLEMENTATION STRATEGY
 
Chairman Babbott stated that he attended at least two of the open houses and they were incredibly well attended and they engaged community. It is a very comprehensive plan and he asked how changes in data will be integrated into the report over time. Ms. Neiman stated that some of those details are still being developed. All the goals and indicators will be put into a dashboard that will be updated as the Plan moves along.
 
Supervisor Ryan stated that past Regional Plans focused on higher density and when that began to come forward the community did not want it; he asked how the Plan will be modified as the City moves forward and changes. Ms. Neiman offered that the intent is to update the Plan every five years. The Plan is flexible in not defining implementation so it can be modified and developed along the way as the community sees appropriate. It is important to be thinking about the climate benefits of all developments that come to the City and the Plan can support making the conversations easier. The desire is to do things that help people accept the high-density housing and there needs to be better communication with the community in talking about the benefits of the things in the Plan. There will also be an annual check in with Council on what is working well and what is not.
 
Supervisor Archuleta asked what people had expressed about the fear of emissions and not being able to afford modern vehicles that are efficient. Ms. Neiman stated that they did not hear a lot about electric vehicles. There was a lot of talk about consumption and that a used car is probably greener than an electric car at this point as half of the emissions created by a car comes from the actual manufacturing rather than driving. The Plan identifies vehicle share options and supporting the efforts to educate people about these types of programs. It will be important to be creative in our thinking to help meet people where they are.
 
Chairman Babbott stated that the Board of Supervisors has been contemplating building codes and being more flexible about the reuse of materials; it is important that the regulatory components reflect climate action and adaptation values. Councilmember Overton added that there is some fear associated with moving away from normal and it makes a lot of sense to offer flexible alternatives. The City Council will be having similar conversations when it comes time to adopt new building codes. He encouraged the City Council to support the County in its efforts to incorporate some of their ideas into their codes.
 
Supervisor Parks agreed stating that there are large parts of the County in areas that do not have building codes and they are unable to afford a house that is energy efficient; the flexibility is important here and identifying other ways to be energy efficient can have impact.

Councilmember Overton offered appreciation to the County for their participation; this is his last joint meeting with the County and he appreciates the experiences that the City/County partnership has provided.
 
Councilmember Odeagaard thanked the Board of Supervisors for coming and being a part of the conversation and collaborating on things that affect both agencies.
 
Supervisor Parks expressed his appreciation for the continued partnership between the City and County. He wished everyone a Merry Christmas.
 
Supervisor Ryan stated that he was glad that the City and County could come together and collaborate on things. He offered his appreciation to outgoing Councilmembers Overton, Barotz, and Putzova.
 
Supervisor Archuleta also expressed her appreciation to Councilmembers Overton, Barotz, and Putzova for their years of public service. She wished everyone a Merry Christmas and Happy Hanukkah.
 
Councilmember McCarthy offered that it is always a pleasure to work with people who are working toward common goals. He appreciates the partnership with the County and thanked the Board of Supervisors for attending the meeting.
 
Ms. Goodrich echoed the appreciations and thanked the Board of Supervisors for attending.
 
Mr. Jayne stated that he appreciates the relationships between the City and County elected officials as well as the relationships between staff members.
 
Chairman Babbott also offered appreciation for the collaboration between the City and County. He recognized and thanked Councilmembers Overton, Barotz, and Putzova for their work and sacrifices made to serve the community.
 
Vice Mayor Whelan stated that the LAUNCH Steering Committee has been working hard on a proposal to come forward in the new year; they will be asking about funding and discussing the economic return on developing a high quality, free preschool program. She thanked the Board of Supervisors and stated that she appreciates the way the joint meetings are growing and the willingness to talk about all things, not just those that are agreed upon.