6.a.
FPRA Regular Meeting
- Meeting Date:
- 03/14/2023
- Re
- Approval of Budget Revisions and Scope of Work to the Highwaymen Museum Grant Award Agreement
- Submitted For:
- Audria Moore-Wells
SUBJECT:
Approval of Budget Revisions and Scope of Work to the Highwaymen Museum Grant Award Agreement
SUMMARY:
In accordance with the grant agreement, which stipulates if there is a variance from the budgeted grant amount for any line item in the Estimated Project Budget by more than 20%, the grantee is required to submit a proposal to revise of the project budget. The attached revised budget and scope of work for review and approval has been reviewed and approved by the Department of State Division of Arts and Culture. The revisions are based on a proposal submitted by Journey C&D Group, Inc. in response to the City of Fort Pierce Bid No. 2022-030 to provide general contractor services for the FL Highwaymen & African American Culture Project.
The bid, posted in October 2022, excluded the alarm and fire suppression systems and elevator repair listed as part of the estimated project budget and scope of work submitted with the grant.There were two responses to the bid, and both were higher than the awarded grant amount of $483,662.00. Journey C&D Group, Inc. submitted the lowest bid in the amount of $512,945.30. The total bid amount is a 6% increase above the awarded grant amount.
This request for review and approval of the revised budget and scope of work was prompted by the following expenditures varying more than 20% of the amount budgeted in the grant: replacement of first- and second-floor exterior doors; installation of wood shutters in the kitchen; replacement first and second-floor windowsills, installation of custom window coverings, removal of the second-floor cabinet, sink and repair, patch, and paint area. In addition, the solicitation bids for contractor services to oversee and complete the project was not included in the grant request.
The bid, posted in October 2022, excluded the alarm and fire suppression systems and elevator repair listed as part of the estimated project budget and scope of work submitted with the grant.There were two responses to the bid, and both were higher than the awarded grant amount of $483,662.00. Journey C&D Group, Inc. submitted the lowest bid in the amount of $512,945.30. The total bid amount is a 6% increase above the awarded grant amount.
This request for review and approval of the revised budget and scope of work was prompted by the following expenditures varying more than 20% of the amount budgeted in the grant: replacement of first- and second-floor exterior doors; installation of wood shutters in the kitchen; replacement first and second-floor windowsills, installation of custom window coverings, removal of the second-floor cabinet, sink and repair, patch, and paint area. In addition, the solicitation bids for contractor services to oversee and complete the project was not included in the grant request.
RECOMMENDATION:
Staff recommends approval.
ALTERNATIVES:
The FPRA can accept, reject, or revise the recommendation.
RESPONSIBLE STAFF:
Audria Moore-Wells, Special Projects Coordinator
COORDINATED WITH:
Nicholas C. Mimms, P.E., ICMA-CM, City Manager
Teri Abstein, PhD., FCCM, Contracts & Grants Manager, Florida Department of State Division of Arts & Culture
City Attorney
Teri Abstein, PhD., FCCM, Contracts & Grants Manager, Florida Department of State Division of Arts & Culture
City Attorney
Fiscal Impact
- Budgeted Y/N:
- N
- Fiscal Year:
- 2023
- Account:
- TBD
- Amount:
- TBD
OTHER INFORMATION:
There is a cost associated with the budget revision. When staff receives the estimates a request for funding will be present for FPRA consideration.