Agenda Item # 11.F.
City Commission Regular Meeting - 5:05 PM
- Meeting Date:
- 11/17/2025
- Re
- Approval of Change Order for SHIP Residential Rehabilitation Project – Bid No. 2025-027
- Submitted For:
- Donnella Clarke
SUBJECT:
Approval of expenditure to increase Purchase Order No. 260203 for De La Hoz Builders, Inc. in the amount of $11,324.00 to provide rehabilitation services for 902 Hickory St, Fort Pierce 34947, total project cost from $83,590.00 to $94,914.00.
SUMMARY:
Competitive bids were invited for Bid No. 2025-027 — SHIP Residential Rehabilitation of 902 Hickory Street. On July 7, 2025, the City Commission approved a recommendation to award the contract to the most responsive bidder. The initial bid response of $111,785.00 exceeded the maximum award amount of $100,000.00.
The scope of work was revised, eliminating the renovation of the second bathroom and the replacement of kitchen cabinets and the sink, reducing the bid response to a total of $83,590.00. In an attempt to adequately address the plumbing issue, the contractor will have to remove and replace one of the custom kitchen cabinets, cap plumbing lines, level the flooring beneath the cabinet, update laminate countertop at the sink area only, repair cabinets on the other side reface existing laminate countertop to match new countertop, replace the sink and faucet, reinstall appliances and door knobs, and removal of debris.
The scope of work was revised, eliminating the renovation of the second bathroom and the replacement of kitchen cabinets and the sink, reducing the bid response to a total of $83,590.00. In an attempt to adequately address the plumbing issue, the contractor will have to remove and replace one of the custom kitchen cabinets, cap plumbing lines, level the flooring beneath the cabinet, update laminate countertop at the sink area only, repair cabinets on the other side reface existing laminate countertop to match new countertop, replace the sink and faucet, reinstall appliances and door knobs, and removal of debris.
RECOMMENDATION:
The Grants Administration Division recommends the approval of the change order.
ALTERNATIVES:
Staff will proceed as directed by the City Commission.
RESPONSIBLE STAFF:
Grants Administration Division
COORDINATED WITH:
Purchasing Division
Fiscal Impact
- Budgeted Y/N:
- Y
- Fiscal Year:
- 2024 -2025
- Account:
- 1059002
- Amount:
- 94914.00
OTHER INFORMATION:
The required funds will be provided from SHIP — Residential Rehabilitation account 1059002–583100.
Attachments
- Change Order Invoice
- Change Order Breakdown
- Initial Agenda Item 7.7.2025
- Initial Bid Tabulation
- Revised Bid Tabulation
- Bid Revision Email
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Finance Department | Donnella Clarke | 11/05/2025 04:51 PM |
| Finance Department | Johnna Morris | 11/06/2025 09:30 AM |
| City Manager | Richard Chess | 11/06/2025 01:00 PM |
- Form Started By:
- Donnella Clarke
- Started On:
- 11/04/2025 02:40 PM
- Final Approval Date:
- 11/06/2025