Agenda Item # 11.C.
City Commission Regular Meeting - 5:05 PM
- Meeting Date:
- 02/17/2026
- Re
- Purchase approval for CentralSquare Technologies, Annual Software Maintenance Renewal
- Submitted For:
- Devoshay Johnson
SUBJECT:
Approval of expenditure for CentralSquare Technologies, Lake Mary, FL for the annual software maintenance renewal in the amount not to exceed $130,528.25.
SUMMARY:
This item is for the renewal of support and maintenance services from CentralSquare Technologies for the City’s legacy Enterprise Resource Planning (ERP) system, originally implemented by the same vendor.
The renewal of this service is required to maintain system functionality, security, and operational continuity, while avoiding service interruptions and ensuring ongoing compliance with operational and financial requirements as the City continues to utilize the legacy ERP system. This expense qualifies as maintenance of previously acquired proprietary software and was previously approved by the City Commission on February 3, 2025, for the same services.
RECOMMENDATION:
Recommendation is to approve purchase for CentralSquare Technologies, Lake Mary, FL for the annual maintenance renewal in the amount not to exceed $130,528.25.
ALTERNATIVES:
Do not approve purchase.
RESPONSIBLE STAFF:
Devoshay Johnson - Deputy City Manager
COORDINATED WITH:
n/a
Fiscal Impact
- Budgeted Y/N:
- Y
- Fiscal Year:
- 2026
- Account:
- 1039000-546750
- Amount:
- $3543.42
FISCAL IMPACT:
Maintenance Coverage 2/1/26-1/31/27
- Budgeted Y/N:
- Y
- Fiscal Year:
- 2026
- Account:
- 4202902-546750
- Amount:
- $10260.45
FISCAL IMPACT:
Maintenance Coverage 2/1/26-1/31/27
- Budgeted Y/N:
- Y
- Fiscal Year:
- 2026
- Account:
- 0012502-546750
- Amount:
- $116724.38
FISCAL IMPACT:
Maintenance Coverage 2/1/26-1/31/27