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Agenda Item # 11.G.
City Commission Regular Meeting - 5:05 PM
Meeting Date:
06/01/2026
Re
Approval of Agreement with Forerunner Industries, Inc. for RFP No. 2026-007 - Floodplain and Inspection Services Software
Submitted For:
Madison White

SUBJECT:

Approval of contract with Forerunner Industries, Inc. for Floodplain and Inspection Services Software for a three (3) year period in the amount of $153,108.00, with two (2) one-year renewal options in the amount of $51,036.00 annually, in response to RFP No. 2026-007, as approved by the City Commission on January 5, 2026.

SUMMARY:

  • RFP No. 2026-007 for Floodplain and Inspection Services Software was advertised on November 6, 2025, and November 13, 2025, and closed on November 26, 2025.
  • Two (2) proposals were received, with one proposal deemed non-responsive.
  • The Evaluation Committee evaluated the remaining responsive proposal submitted by Forerunner Industries, Inc. and recommended award to the firm.
  • The recommendation was approved by the City Commission on January 5, 2026.
  • Following Commission approval, the City Attorney’s Office reviewed the agreement and approved it for form and correctness on April 22, 2026, after review of requested revisions submitted by Forerunner Industries, Inc.
  • The agreement was executed by the vendor on May 5, 2026, and returned via email.
  • Staff is requesting City Commission approval of the agreement to allow the City to proceed with the implementation of the Floodplain and Inspection Services Software with Forerunner Industries, Inc.

RECOMMENDATION:

Staff recommends approving the agreement as presented.

ALTERNATIVES:

Deny the agreement as presented.
Amend the agreement.

RESPONSIBLE STAFF:

 
Paul Thomas, Building Director 

COORDINATED WITH:

Shaun Coss, Director of Community Response (Former Assistant Building Director)
Paul Thomas, Building Director
Madison White, Purchasing Agent
Gelencia Carter, Purchasing Manager

Fiscal Impact

Budgeted Y/N:
Y
Fiscal Year:
2025-2026
Account:
4202902-534900
Amount:
$153,108.00

OTHER INFORMATION:

The amount of $153,108.00 covering all three years of the initial period of the contract.
4202902-534900 - Building Department Contracted Services Funds.

Attachments