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Agenda Item # 11.I.
City Commission Regular Meeting - 5:05 PM
Meeting Date:
05/18/2026
Re
Approval of Change Order for CDBG Residential Rehabilitation Project – Bid No. 2026-005
Submitted For:
Donnella Clarke

SUBJECT:

Approval of expenditure to increase Purchase Order No. 260699 with Burch Construction to provide residential rehabilitation services for a resident on Avenue H from $60,255.00 to $73,780.00; total change order amount of $13,525.00 due to unforeseen site conditions and necessary plumbing repairs identified during rehabilitation construction activities. 

SUMMARY:

The Grants Administration Division seeks approval to increase Purchase Order No. 260699 with Burch Construction from $60,255.00 to $73,780.00 to allow for the successful completion of this Community Development Block Grant (CDBG) Residential Rehabilitation project for a resident on Avenue H.
During rehabilitation activities, unforeseen conditions were identified that required additional work beyond the original scope to ensure the residence meets program standards, maintains safe and functional living conditions, and allows the bathroom rehabilitation improvements to be properly completed. The additional work includes the following:
  1. Roof Vent Customization & Replacement-Custom fabrication and replacement of roof vent adapters due to discontinued components incompatible with the existing system. Work includes removal of existing vents, fabrication of replacement components, installation, flashing, sealing, and waterproof integration with the existing roofing system. Cost: $3,400.00.
  2. Master Bathroom Concrete Removal & Underground Plumbing Replacement-Removal of concrete slab sections to access deteriorated underground plumbing discovered (copper) during rehabilitation activities. Work includes removal and replacement of failing drain piping with new PVC plumbing, reconfiguration to accommodate the updated shower layout, inspection and testing, backfill and compaction, and restoration of the concrete slab. Cost: $9,750.00.
  3. Second Vanity Installation-Installation of a second bathroom vanity including placement, plumbing connections, fixtures, sealing, and final operational adjustments to support completion of the rehabilitation improvements. Cost: $375.00.

RECOMMENDATION:

The Grants Division recommends approval of the change order request.

ALTERNATIVES:

Staff will proceed as directed by the City Commission.

RESPONSIBLE STAFF:

Grants Administration Division

COORDINATED WITH:

Purchasing Division

Fiscal Impact

Budgeted Y/N:
Y
Fiscal Year:
2023-2024
Account:
1039002
Amount:
73,780.00

FISCAL IMPACT:

The required funds will be provided from the Community Development Block Grant (CDBG) Residential Rehabilitation account 1039002. Approval of expenditure to increase Purchase Order No. 260699 with Burch Construction to provide residential rehabilitation services for a resident on Avenue H from $60,255.00 to $73,780.00; total change order amount of $13,525.00 due to unforeseen site conditions and necessary plumbing repairs identified during rehabilitation construction activities.

Attachments