Agenda Item # 11.A.
City Commission Regular Meeting - 5:05 PM
- Meeting Date:
- 05/18/2026
- Re
- Approve Issuance of Annual Purchase Order - Piggyback Florida Sheriffs Association Contract FSA25-TRS27.0. (Elpex Tires)
- Submitted For:
- Devoshay Johnson
SUBJECT:
Approval of expenditure for Solid Waste Annual Purchase Order with Elpex Tires for refuse truck tires, service, and warranty repairs in an amount not to exceed $200,000.00, utilizing Florida Sheriffs Association Contract FSA25-TRS27.0.
SUMMARY:
An annual blanket purchase order is requested for tire repair and replacement services to support Solid Waste's fleet operations. These services are required on an as-needed and often urgent basis, making a blanket purchase order the most efficient procurement method in accordance with NIGP best practices.
The requested vendor, Elpex Tires, is an authorized local dealer/service provider supporting manufacturers awarded under the Florida Sheriff’s Association Contract FSA25-TRS27.0. Tire products and services are procured in accordance with the contract through these awarded manufacturers and their authorized distribution network. This contract was competitively solicited and publicly awarded by FSA in accordance with applicable procurement requirements. The FSA contract is available for use by local governments and other eligible public agencies, and its use satisfies the requirement for competitive procurement.
The FSA contract is awarded to tire manufacturers, with fulfillment and services provided through authorized dealer networks. Elpex Tires, located in Fort Pierce, Florida, operates as an authorized dealer and service provider for one or more manufacturers awarded under this contract. Accordingly, all goods and services procured through this purchase order are provided in accordance with the pricing, terms, and conditions established under FSA Contract No. FSA25-TRS27.0.
In addition, the vendor’s local presence enables rapid response to emergency and routine service needs, minimizing fleet downtime. The vendor has demonstrated the capacity and capability to service a wide range of fleet vehicles and meet operational demands.
Tire replacement, repair, and related services are recurring, operationally necessary, and often required on an as-needed and time-sensitive basis. Issuance of an annual blanket purchase order is consistent with NIGP (National Institute of Governmental Purchasing) best practices for high-frequency service needs, reduces administrative processing, and ensures continuity of operations.
The blanket purchase order will include a not-to-exceed annual amount and predefined contract pricing to ensure fiscal control, transparency, and compliance with applicable procurement policies.
The requested vendor, Elpex Tires, is an authorized local dealer/service provider supporting manufacturers awarded under the Florida Sheriff’s Association Contract FSA25-TRS27.0. Tire products and services are procured in accordance with the contract through these awarded manufacturers and their authorized distribution network. This contract was competitively solicited and publicly awarded by FSA in accordance with applicable procurement requirements. The FSA contract is available for use by local governments and other eligible public agencies, and its use satisfies the requirement for competitive procurement.
The FSA contract is awarded to tire manufacturers, with fulfillment and services provided through authorized dealer networks. Elpex Tires, located in Fort Pierce, Florida, operates as an authorized dealer and service provider for one or more manufacturers awarded under this contract. Accordingly, all goods and services procured through this purchase order are provided in accordance with the pricing, terms, and conditions established under FSA Contract No. FSA25-TRS27.0.
In addition, the vendor’s local presence enables rapid response to emergency and routine service needs, minimizing fleet downtime. The vendor has demonstrated the capacity and capability to service a wide range of fleet vehicles and meet operational demands.
Tire replacement, repair, and related services are recurring, operationally necessary, and often required on an as-needed and time-sensitive basis. Issuance of an annual blanket purchase order is consistent with NIGP (National Institute of Governmental Purchasing) best practices for high-frequency service needs, reduces administrative processing, and ensures continuity of operations.
The blanket purchase order will include a not-to-exceed annual amount and predefined contract pricing to ensure fiscal control, transparency, and compliance with applicable procurement policies.
RECOMMENDATION:
Approval for an annual purchase order with Elpex Tires utilizing the Florida Sheriff’s Association contract #FSA25-TRS27.0 for the procurement of tires for refuse trucks, along with service and warranty repairs in an annual amount not exceeding $200,000.00
ALTERNATIVES:
Staff will proceed as directed by the Commission.
RESPONSIBLE STAFF:
Public Works Department
COORDINATED WITH:
Purchasing Department
Fiscal Impact
- Budgeted Y/N:
- Y
- Fiscal Year:
- 2026
- Account:
- 4024200546520
- Amount:
- 200,000.00
FISCAL IMPACT:
Funds for this annual purchase order are available and will be drawn from the Solid Waste Repair and Maintenance/Tires and Batteries account: 4024200-546520.