Agenda Item # 11.a.
City Commission Regular Meeting
- Meeting Date:
- 06/04/2018
- Re
- Contract extension for Traffic Signal Maitenance Contract to Carr Construction
- Submitted For:
- John Andrews
SUBJECT:
Approval to extend City's Traffic Signal Maintenance contract to Carr Construction through end of F/Y 2018 in the amount of $118,930.
SUMMARY:
Carr Construction's Contract expired in February 2018. Engineering is currently rewriting requirements and specifications for the Signal Maintenance RFP. Engineering is completing a rewrite of the Traffic Signal Maintenance contract to incorporate new FDOT requirements and additional specifications. Additional specifications are needed to cover new equipment and software being installed by FDOT on the US 1 Project to be completed in July. The RFP will be advertised in the next 30 days and the City should be able to award a new contract by the beginning of August.
RECOMMENDATION:
Approval
ALTERNATIVES:
Seek a temporary maintenance contractor and negotiate terms until the City awards another signal maintenance contract through the RFP process.
RESPONSIBLE STAFF:
Ed Seissiger, Engineering Project Manager
Gelencia Carter, Purchasing Manager
Gelencia Carter, Purchasing Manager
COORDINATED WITH:
Jacqueline Thomas, FDOT
Fiscal Impact
- Budgeted Y/N:
- Y
- Fiscal Year:
- 2018/19
- Account:
- 001-4400-541-3490
- Amount:
- 118,930.00
OTHER INFORMATION:
Carr Construction will utilize current contract fees. These are budgeted annual expenses for the operation and maintenance of the City's traffic system.
Breakdown of account incumberances will be as follows:
Maintenance - $78,330 from Acct. No. 001-440-541-3490
Materials - $40,000 from Acct. No. 001-4400-541-5320
Breakdown of account incumberances will be as follows:
Maintenance - $78,330 from Acct. No. 001-440-541-3490
Materials - $40,000 from Acct. No. 001-4400-541-5320
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Finance Department | Johnna Morris | 05/25/2018 10:51 AM |
| City Manager | Nick Mimms | 05/29/2018 08:28 AM |
- Form Started By:
- eseissiger
- Started On:
- 05/09/2018 09:23 AM
- Final Approval Date:
- 05/29/2018