View Agenda Item

Agenda Item # 9.b.

City Commission Regular Meeting

Meeting Date:: 11/03/2014
Re: Christmas Tree & Marina Square Holiday Lights
Submitted For:: Mike Reals

SUBJECT:

Approval to purchase Christmas tree and ornaments from Clark Sales Display, Inc. in the amount of $9,350.00 for the Avenue A/Indian River Drive round-a-bout and to award contract for Bid No. 2015-003 to Let There Be Lights, Inc. to provide Holiday Lights at Marina Square in the amount of $63,440.00 for three years.

SUMMARY:

The Public Works Department is seeking approval to proceed with the installation of the Christmas tree at the Ave A, Indian River Drive round-a-bout and the Holiday Lights at Marina Square.

RECOMMENDATION:

The Public Works Department is recommending approval of the contracts with Let There Be Lights, Inc. and Clark Sales Display, Inc. to provide Holiday Decorations to the residents of the City of Fort Pierce.

ALTERNATIVES:

Do not fund

RESPONSIBLE STAFF:

Public Works Department

COORDINATED WITH:

Finance & Purchasing Departments

Fiscal Impact

Budgeted Y/N:: N
Fiscal Year:: 2015
Account:: 00160005138392
Amount:: $72,790.00

OTHER INFORMATION:

$50,000.00 has been budgeted for this project, if approved, the remaining balance would need a funding source in an amount not to exceed $22,790.00. $63,440.00 for the Holiday Lights and $9,350.00 for the Christmas Tree.

Let There Be Lights, Inc.and Clark Sales Display, Inc. were the only responders to our request for bids. The substantial increase in the cost of the Holiday Lights is due to an upgrade to LED technology because the incandescent lights used in the past were not available. The incandescent lights were replaced every year, the LED lights have a much longer lifespan and can be used for multiple years resulting in a cost of $27,000.00 per year for years two and three. The three year average for the Holiday Lights would be $39,147.00, which is less than the $41,000.00 paid in previous years.

AgendaQuick™