PULLED AT REQUEST OF STAFF - Approval of increase of Purchase Order No.250521 - Complete Production Resources from $50,000 to $100,000 for monthly lighting equipment rental at the Sunrise Theatre.

The Sunrise Theatre began renting lighting equipment in January 2025 as the equipment that had been used previously became inoperable. The Sunrise Theatre has an ongoing legal conflict with a previous contracted employee. The former staff member installed lighting and sound equipment without the consent of the Executive Director at the time. In December 2024, the former employee arrived at the Sunrise Theatre to retrieve his equipment that our venue was still using. Due to the change in leadership, the current staff of the Sunrise Theatre were unaware of the legal procedures they should have taken when the owner of said equipment arrived to uninstall it and pick it up. Enough of the equipment was obtained by its original owner that it left our lighting system inoperable. The previous equipment owned by the Sunrise Theatre, that was uninstalled in early 2021 by this former employee, is outdated and does not serve the needs of the events booked at the Sunrise Theatre for the 24-25 Season. The lighting equipment owned by the Sunrise Theatre is conventional lighting with conventional lamps and light bulbs that have since been discontinued. The lamps must be individually moved and placed by staff on a per-show basis, and cannot be controlled by the light board as modern lights can be. There are no LED elements to these lights and the lightboard is a model from 2001. It is important that the Sunrise Theatre maintains the lighting system that we are renting and currently have installed, as we are contractually obligated to have this specific equipment for upcoming events booked.

In the long term, having this equipment saves the Sunrise Theatre money as we no longer have to rent as much lighting gear on a per-show basis. Due to RFP No. 2025-017 for the Sunrise Theatre Operations Concession, the option for lease-to-own has not been looked into, and we have been advised to continue to rent the equipment. The monthly cost of this rental is $9,000. As noted on our monthly invoice, Complete Production Resources offers us more than a 50% discount on this rental as we have worked with their company for years. The actual cost of renting this equipment, without a discount, is about $20,000 a month.

The Sunrise Theatre staff recommends the approval of increasing the PO No. 250521 for Complete Production Resources.

Deny the increase.

Marisa Quijano, Acting Executive Director
Holland Ryan, Technical Director

Finance Department