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Agenda Item # 11.A.
City Commission Regular Meeting - 5:05 PM
Meeting Date:
09/02/2025
Re
Approval of Agreement with Airstron, LLC - RFP No. 2025-007 SRT Chiller Replacement
Submitted For:
Marisa Quijano

SUBJECT:

Approval of contract with Airstron, LLC for the Sunrise Theatre Chiller Replacement in the amount of $242,320.00 in response to RFP 2025-007 as approved by City Commission on 5/5/2025.

SUMMARY:

  • RFP No. 2025-007 for the Sunrise Theatre Chiller Replacement was advertised on 11/15/24 and 11/22/24 and closed on 5/18/25.
  • Five bids were submitted and reviewed by an evaluation committee.
  • The Committee recommended awarding the agreement to Airstron LLC. The recommendation was approved by the Commission on 5/5/25 to begin negotiations.
  • Negotiations were completed, and an agreement was signed on 8/1/25 by Airstron, LLC. 
  • The staff are looking to have this agreement approved by the Commission to move forward with the replacement of the AC Chiller. 

RECOMMENDATION:

Staff recommends approving the agreement as presented.

ALTERNATIVES:

Deny the agreement as presented.
Amend the agreement.

RESPONSIBLE STAFF:

Marisa Quijano, Acting Executive Director - Sunrise Theatre
Holland Ryan, Technical Director & Facilities Manager - Sunrise Theatre

COORDINATED WITH:

Madison White, Purchasing Department
Gelencia Carter, Purchasing Department
Jason Atkinson, Public Works Department
Karen Logue, Finance Department

Fiscal Impact

Budgeted Y/N:
Y
Fiscal Year:
2025
Account:
4064600-546290
Amount:
$242,320

FISCAL IMPACT:

This project has been listed on our 5-year CIP and the funds to replace this will come from the Sunrise Theatre's Restricted account. This account is self-funded by the Sunrise Theatre as our restoration fees (a per ticket fee charged to the patron) go straight to our restricted account. The monies from this account will be moved to account 546290, AC Repair.

Attachments

Form Review

Inbox Reviewed By Date
Finance Department Johnna Morris 08/18/2025 04:47 PM
City Manager Richard Chess 08/19/2025 04:38 PM
Form Started By:
Marisa Quijano
Started On:
08/08/2025 02:15 PM
Final Approval Date:
08/19/2025