Agenda Item # 11.b.
City Commission Regular Meeting
- Meeting Date:
- 05/05/2025
- Re
- Award of Bid No. 2025-007 - Sunrise Theatre AC Chiller Replacement
- Submitted For:
- Marisa Quijano
SUBJECT:
Approve award of the Sunrise Theatre Chiller Replacement to Airstron LLC, Bid 2025-007 to the second lowest bidder, Airstron LLC of Fort Lauderdale, FL in the amount of $242,320.00.
SUMMARY:
The Sunrise Theatre issued a Invitation to Bid (ITB) for the removal, supply, and installation of a new water chiller and two Bell & Gosset centrifugal pumps. The scope of work includes the complete decommissioning of the existing equipment and the installation of new, fully integrated systems that meet all operational requirements. Bid No. 2025-007 was issued on November 15, 2024, and seven (7) proposals were received by the deadline of January 17, 2025. Staff is seeking approval to award the staff recommended respondent, Airstron LLC.
After evaluating all submissions, we recommend Airstron LLC as their proposal includes a five-year compressor parts warranty, a one-year parts and labor warranty, and refrigerant coverage - significantly reducing long-term risk and lifecycle costs. The lowest bidder did not offer any type of warranty, making Airstron LLC the superior choice.
The replacement of the AC Chiller at the Sunrise Theatre is a necessary capital improvement and is part of our 10-Year Capital Plan.
After evaluating all submissions, we recommend Airstron LLC as their proposal includes a five-year compressor parts warranty, a one-year parts and labor warranty, and refrigerant coverage - significantly reducing long-term risk and lifecycle costs. The lowest bidder did not offer any type of warranty, making Airstron LLC the superior choice.
The replacement of the AC Chiller at the Sunrise Theatre is a necessary capital improvement and is part of our 10-Year Capital Plan.
RECOMMENDATION:
Staff recommends the approval of the award for Bid No. 2025-007 to Airstron, LLC., Fort Lauderdale, FL, in the amount of $242.320.00
ALTERNATIVES:
Deny and reassess other bids.
RESPONSIBLE STAFF:
Marisa Quijano, Acting Executive Director, Sunrise Theatre
Holland Ryan, Technical Director & Facilities Manager, Sunrise Theatre
Holland Ryan, Technical Director & Facilities Manager, Sunrise Theatre
COORDINATED WITH:
Purchasing Division
Finance Department
Finance Department
Fiscal Impact
- Budgeted Y/N:
- Y
- Fiscal Year:
- 24/25
- Account:
- 406-4600-563200
- Amount:
- $242,320.00
FISCAL IMPACT:
The contract cost of $242,320.00 shall be funded from SRT Account No. 406-4600-563200. The funds will be transferred from the Sunrise Theatre Restricted Account into Account No. 406-4600-563200.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Finance Department | Johnna Morris | 04/24/2025 03:44 PM |
| City Manager | Richard Chess | 04/24/2025 04:39 PM |
- Form Started By:
- Marisa Quijano
- Started On:
- 04/23/2025 12:09 PM
- Final Approval Date:
- 04/24/2025