Approval of expenditure for emergency procurement for landscape maintenance of medians with Mow for Less in an amount not to exceed $82,687.50.  

The Public Works Department is requesting approval of an emergency procurement with Mow 4 Less, Fort Pierce, Florida, for Landscape Maintenance of Medians in an amount not to exceed $82,687.50 for a one-year period, based on a revised schedule of 25 service periods.

Bid No. 2025-039, Landscape Maintenance of Medians, was competitively solicited and awarded by the City Commission on April 7, 2026. On June 24, 2026, the City received notice from the awarded contractor, Partnership Landscaping, that services would be discontinued effective July 26, 2026; however, the contractor had ceased providing the required services on June 16, 2026. This unexpected interruption created an immediate lapse in essential mowing and landscape maintenance during peak growing season.

The affected areas include the Virginia Avenue, Okeechobee Road, Delaware Avenue, North 25th Street, and U.S. 1 center medians, as well as the South A1A rights-of-way. Several of these areas are maintained by the City pursuant to FDOT agreements. Continued disruption of services could result in overgrown vegetation, reduced sightlines, deteriorating public corridors, impacts to public safety, and noncompliance with the City’s maintenance obligations.

Mow 4 Less is recommended based on its prior satisfactory performance, competitive pricing history under Bid No. 2025-039, current provision of similar landscape maintenance services to the City under Bid No. 2025-020, and ability to mobilize promptly.

The proposed service frequency has been reduced from 40 to 25 service periods annually at $3,307.50 per service period, for an amount not to exceed $82,687.50. This amount is below the previous contractor’s annual contract amount of $86,400 and has been determined to be fair and reasonable.

Approval of the emergency procurement will restore essential landscape maintenance services while providing sufficient time for the City to complete a competitive solicitation for long-term services.

Staff recommends that the City Commission approve the emergency procurement with Mow 4 Less for Landscape Maintenance of Medians, in accordance with the specifications of Bid No. 2025-039, for an amount not to exceed $82,687.50 for a one-year period based on 25 service periods. The agreement will ensure continuity of essential landscape maintenance services while the City completes a competitive solicitation for long-term services.

Staff will proceed as directed by the Commission.

Public Works Department

Purchasing Department