FORT PIERCE YOUTH COUNCIL
MEETING MINUTES
MEETING MINUTES
Fort Pierce Youth Council - Thursday, March 9, 2023 - 4:00 p.m.
River Walk Center, 600 N. Indian River Drive, Fort Pierce, Florida
1.
CALL TO ORDER
Chairwoman Sara Cheney called the meeting to order at 4:24 PM.
2.
ROLL CALL
3.
APPROVAL OF MINUTES
a.
3.2.23 YOCO Special Meeting Minutes
Motion to approve minutes for the 3.2.23 YOCO regular meeting made by Tyanna Gore and seconded by 2nd Vice Chair Deonna Davis.
4.
ADDITIONS OR DELETIONS TO THE AGENDA AND APPROVAL OF THE AGENDA
5.
COMMENTS FROM THE PUBLIC
Any person who wishes to comment on any subject on this Agenda may be heard at this time. Please limit your comments to no more than five (5) minutes, as this section of the Agenda is limited to thirty minutes. The Youth Advisory Committee will not be able to take any official action under “Comments from the Public” section.
Any person who wishes to comment on any subject on this Agenda may be heard at this time. Please limit your comments to no more than five (5) minutes, as this section of the Agenda is limited to thirty minutes. The Youth Advisory Committee will not be able to take any official action under “Comments from the Public” section.
6.
OLD BUSINESS
a.
Youth Council Legislative Actions Days in Tallahassee
Audria Moore-Wells informed the members that Milani Carpenter submitted her resignation due to time constraints.
Mrs. Moore-Wells provided a copy of the detailed schedule that was recently made available as an attachment to the agenda item. She directed the members’ attention to the plans for their visit to Tallahassee. She received confirmation from the members that all permission slips had been turned in.
Mrs. Moore-Wells provided a copy of the detailed schedule that was recently made available as an attachment to the agenda item. She directed the members’ attention to the plans for their visit to Tallahassee. She received confirmation from the members that all permission slips had been turned in.
b.
EMPOWER YOUTH! Event Planning
The members reviewed the draft schedule that was provided as an attachment to the agenda item. In response to Chairwoman Cheney’s question about what needed to be accomplished at the meeting, Mrs. Moore-Wells responded that they needed to finalize the schedule. The members should also work on an outline for the event.
Ms. Robinson gave an update on the breakfast that will be provided at the event.
Vice Chair Morrison said that the estimated cost would range between $5 to $10 per person. She requested that they receive an estimated count by Monday, 3/13. Mrs. Moore-Wells requested an extension until Friday to get her the headcount because only 18 people had signed up.
Mrs. Moore-Wells was informed that all the Boys & Girls Clubs members would be attending because it was a requirement. Mrs. Moore-Wells suggested that they set a day when the Boys & Girls Clubs members could sign up for Empower Youth at the club.
Flyers for the event were given to the members for distribution to the community.
They discussed how they could sign up more people.
Mrs. Moore-Wells said that they needed to discuss the setup schedule for the day of the event such as who will be responsible for the signs for the doors in the Blackburn building and also directional signs were needed for the adult sessions. The youth sessions will take place on the second floor.
CareerSource, FPPD Community Response and the Explorers, as well as the person responsible for doing the 360 are confirmed to set up in the gym. Mrs. Moore-Wells asked the members to find out how many tables and chairs are available.
The lunch will be set up in the gym. Mrs. Moore-Wells said that some type of engagement should take place during lunch. She asked the BGC members to draw the room setup for lunch.
The discussion moved to the participant’s check-in. Where will the tables be setup?
Mrs. Moore-Wells said that if Mr. Duhart will be presenting, the side room in the gym could be set up for lunch for the parents. The members discussed the use of the rooms for lunch and for a presentation.
Mrs. Moore-Wells asked the members to send her the room layouts along with any photographs.
Deonna Davis and Tyanna Gore volunteered to create the signs for the doors.
Mrs. Moore-Wells said that the members needed an Itinerary for the opening session and for the lunch break.
They discussed getting feedback from participants at the wrap-up session. The members suggested a QR code for a survey. They also discussed having the raffle giveaway at the wrap-up session.
Mrs. Moore-Wells reminded the members that there is no meeting scheduled for the 16th. She will be sending an email to the members on the 16th requesting what has been completed.
Mrs. Moore-Wells asked who is doing the itinerary for the opening session. Kayla Turner will be the emcee, and she will need an itinerary. Possible itineraries were discussed. Chairwoman Cheney volunteered to draft an itinerary. She requested Ms. Turner’s contact information. Mrs. Moore-Wells suggested that the participants should be given information about where they need to go at the opening session.
The members were reminded that Vice Chair Mia Morrison was designated as a motivational speaker in the morning.
There will be schedules available for each wristband color: pink, orange, and purple. The members will not be at the welcome table distributing wristbands and schedules. The members will have other assignments. Volunteers will be at the welcome table. Two will work with the youth and one with the parents. The members are the planning, coordinating, and implementing committee.
Mrs. Moore-Wells said that a schedule is needed for the entire day and an itinerary for the opening session as well as for the lunch break.
Chairwoman Cheney inquired about who was responsible for the wrap-up. Mrs. Moore-Wells responded that the members could do the wrap-up. Mrs. Moore-Wells also said that Chairwoman Cheney will introduce all the members at the opening session. The members should speak about the youth council and why they wanted to hold this event.
Mrs. Moore-Wells asked the member to select the gift for the members. The majority of the members selected the mood-changing water bottle.
Vice Chair Morrison informed the members that she was in contact with someone who could possibly provide some Nike giveaways for the event. Mrs. Moore-Wells said that the other members should also be working on getting some giveaways.
Ms. Robinson gave an update on the breakfast that will be provided at the event.
Vice Chair Morrison said that the estimated cost would range between $5 to $10 per person. She requested that they receive an estimated count by Monday, 3/13. Mrs. Moore-Wells requested an extension until Friday to get her the headcount because only 18 people had signed up.
Mrs. Moore-Wells was informed that all the Boys & Girls Clubs members would be attending because it was a requirement. Mrs. Moore-Wells suggested that they set a day when the Boys & Girls Clubs members could sign up for Empower Youth at the club.
Flyers for the event were given to the members for distribution to the community.
They discussed how they could sign up more people.
Mrs. Moore-Wells said that they needed to discuss the setup schedule for the day of the event such as who will be responsible for the signs for the doors in the Blackburn building and also directional signs were needed for the adult sessions. The youth sessions will take place on the second floor.
CareerSource, FPPD Community Response and the Explorers, as well as the person responsible for doing the 360 are confirmed to set up in the gym. Mrs. Moore-Wells asked the members to find out how many tables and chairs are available.
The lunch will be set up in the gym. Mrs. Moore-Wells said that some type of engagement should take place during lunch. She asked the BGC members to draw the room setup for lunch.
The discussion moved to the participant’s check-in. Where will the tables be setup?
Mrs. Moore-Wells said that if Mr. Duhart will be presenting, the side room in the gym could be set up for lunch for the parents. The members discussed the use of the rooms for lunch and for a presentation.
Mrs. Moore-Wells asked the members to send her the room layouts along with any photographs.
Deonna Davis and Tyanna Gore volunteered to create the signs for the doors.
Mrs. Moore-Wells said that the members needed an Itinerary for the opening session and for the lunch break.
They discussed getting feedback from participants at the wrap-up session. The members suggested a QR code for a survey. They also discussed having the raffle giveaway at the wrap-up session.
Mrs. Moore-Wells reminded the members that there is no meeting scheduled for the 16th. She will be sending an email to the members on the 16th requesting what has been completed.
Mrs. Moore-Wells asked who is doing the itinerary for the opening session. Kayla Turner will be the emcee, and she will need an itinerary. Possible itineraries were discussed. Chairwoman Cheney volunteered to draft an itinerary. She requested Ms. Turner’s contact information. Mrs. Moore-Wells suggested that the participants should be given information about where they need to go at the opening session.
The members were reminded that Vice Chair Mia Morrison was designated as a motivational speaker in the morning.
There will be schedules available for each wristband color: pink, orange, and purple. The members will not be at the welcome table distributing wristbands and schedules. The members will have other assignments. Volunteers will be at the welcome table. Two will work with the youth and one with the parents. The members are the planning, coordinating, and implementing committee.
Mrs. Moore-Wells said that a schedule is needed for the entire day and an itinerary for the opening session as well as for the lunch break.
Chairwoman Cheney inquired about who was responsible for the wrap-up. Mrs. Moore-Wells responded that the members could do the wrap-up. Mrs. Moore-Wells also said that Chairwoman Cheney will introduce all the members at the opening session. The members should speak about the youth council and why they wanted to hold this event.
Mrs. Moore-Wells asked the member to select the gift for the members. The majority of the members selected the mood-changing water bottle.
Vice Chair Morrison informed the members that she was in contact with someone who could possibly provide some Nike giveaways for the event. Mrs. Moore-Wells said that the other members should also be working on getting some giveaways.
7.
NEW BUSINESS
8.
COMMITTEE AND STAFF COMMENTS
9.
ADJOURNMENT
Motion to adjourn at 4:57 PM made by Tyanna Gore and seconded by 2nd Vice Chair Deonna Davis.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (772) 467-3065 at least 48 hours prior to the meeting.