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AGENDA ITEM NO. 10.
CITY OF HAWTHORNE City Council AGENDA BILL For the meeting of 09/09/2025 Originating Department: Finance |
City Manager:
Department Head:
SUBJECT:
Fiscal Year 2025/26 Blanket Purchase Orders.
RECOMMENDED MOTION:
Staff recommends the Council approve fiscal year 2025/26 Blanket Purchase Orders (BPO’s) for supplies and services in a total amount not to exceed $3,046,062.
DISCUSSION:
Staff plans to issue Blanket Purchase Orders (BPO’s) to vendors that provide goods and services to the City of Hawthorne throughout the fiscal year on an as-needed basis. The costs associated with each proposed purchase exceed $25,000 and therefore require approval of the City Council. This report is a request for the City Council to review the requests and authorize corresponding Blanket Purchase Order’s as described.
A summary of these requested purchases is below.
Request #1 - Vendor: MuniServices, LLC
Purchase Order Amount not to Exceed: 46,000
The City of Hawthorne maintains an agreement with Muniservices to provide Utility User Tax
services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #2 - Vendor: MuniServices, LLC
Purchase Order Amount not to Exceed: 20,000
The City of Hawthorne maintains an agreement with Muniservices to provide Transient Occupancy Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #3 - Vendor: Rogers, Anderson, Malody & Scott (RAMS)
Purchase Order Amount not to Exceed: $96,440
The Finance Department maintains an agreement with RAMS to provide Audit services to
the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #4 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed:$147,500
Harris & Associates provides administration services to the Successor Agency to the former Hawthorne Community Redevelopment Agency (“Successor Agency”). A corresponding BPO is required to pay for the service associated with this agreement.
Request #5 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed:$45,500
Harris & Associates provides Bond disclosure, CFD Admin & Continuing disclosure to the City and Successor Agency to the former Hawthorne Community Redevelopment Agency (“Successor Agency”). A corresponding BPO is required to pay for the service associated with this agreement.
Request #6- Vendor: HDL Coren & Cone
Purchase Order Amount not to Exceed: $20,000
The City of Hawthorne maintains an agreement with HDL Coren & Cone to provide Property Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #7 - Vendor: Hinderliter, De Llam
Purchase Order Amount not to Exceed: $50,000
The City of Hawthorne maintains an agreement with Hinderliter, De Llam to provide Sales Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #8 - Vendor: Rael & Letson
Purchase Order Amount not to Exceed: $21,000
The City of Hawthorne maintains an agreement with Rael & Letson to provide Actuarial services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #9 - Vendor: City of Gardena
Purchase Order Amount Not to Exceed: $263,000
The City contract with the City of Gardena to provide paratransit services for Hawthorne residents traveling from Hawthorne to Torrance/Harbor City. A corresponding BPO is required to pay for the services associated with this agreement.
Request #10 - Vendor: City of Inglewood
Purchase Order Amount Not to Exceed: $146,000
The City contracts with the City of Inglewood to provide for paratransit and cab service to Hawthorne residents traveling from Hawthorne to Lennox and Inglewood. A corresponding BPO is required to pay for the services associated with this agreement.
Request #11- Vendor: Acco Engineered Systems
Purchase Order Amount not to Exceed: $69,000
The City contract with Acco Engineered Systems to remove and replace compressor serving circuit #1 for Trans rooftop unit of Betty Ainsworth Sport Center.
Request #12 – Vendor: Martinez Landscaping
Purchase Order Amount not to Exceed: $359,592
The City contract with Martinez Landscaping Co. (3-year Contract #22-01) to maintain the grounds landscaping. A corresponding BPO is required to pay for the services associated with this agreement.
Request #13 – Vendor: Los Angeles Center for Alcohol and Drug Abuse
Purchase Order Amount not to Exceed: $260,000
The City contract with Los Angeles Centers for Alcohol and Drug Abuse to fund outreach case managers for intensive management and clinical coordination. As well as funding for bed and facility costs and administrative overhead.
Request #14 – Vendor: North Star Land Care
Purchase Order Amount not to Exceed: $294,125
The City contract with North Star Land care to routinely trim City owned trees on parkways and parks. As well as oversee tree service requests where trained staff members will carry out tree service duties.
Request #15 - Vendor: Richard Watson & Gershon
Purchase Order Amount not to Exceed - $260,000
The City contracts with Richards, Watson & Greshon Attorney Service for filing and serving
of legal pleadings, serves subpoena and document retrieval for the Public Works. A
corresponding BPO is required to pay for the service associated with this agreement.
Request #16 - Vendor – Civica Law Group, APC
Purchase Order Amount not to Exceed - $150,000.00
The City of Hawthorne maintains an agreement with Civica Law Group, for administration receiverships related to code enforcement violations. A corresponding BPO is required to pay for the service associated with this agreement.
Request #17 - Vendor – The Feldhake law firm, APC
Purchase Order Amount not to Exceed - $150,000.00
The City of Hawthorne maintains an agreement with The Feldhake law firm, pay on-going legal matters & law suit. A corresponding BPO is required to pay for the service associated with this agreement.
Request #18 - Vendor – Karpel Computer System Inc
Purchase Order Amount not to Exceed - $15,000.00
Annual subscription for case management software, Licensing fee and maintenance cost. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 19 – Vendor – Burke, Williams & Sorensen, LLP
Purchase Order Amount not to Exceed - $22,500.00
Burke, Williams & Sorensen provides the mandated workplace harassment training for managers, supervisors, members of the city council and general employees as well as special services that include investigation, litigation and other employment relation services. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 20 – Vendor – CPS HR Consulting
Purchase Order Amount not to Exceed - $10,000.00
The City of Hawthorne maintains an agreement with CPS HR Consulting to provide full-service test rental support from initial order processing through test scoring and follow-up consultation. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 21 – Vendor – Donnoe & Associates, Inc.
Purchase Order Amount not to Exceed - $10,000.00
The City of Hawthorne maintains an agreement with Donnoe & Associate, Inc. to provide full-service test rental support from initial order processing through test scoring and follow-up consultation. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 22 – Vendor – GovInvest, Inc.
Purchase Order Amount not to Exceed - $22,500.00
The City of Hawthorne maintains an agreement with GovInvest to provide their expertise in labor costing module and compensation benchmarking. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 23 – Vendor – Morgan Stanley Capital Management, LLC
Purchase Order Amount not to Exceed - $30,000.00
The City of Hawthorne has an agreement with Hyas Group Consulting Services to provide investment consulting services for the City’s 457(b) Plans. A corresponding BPO is required to facilitate payment for these services. However, since management fees will be remitted to Morgan Stanley Capital Management, the parent company of Hyas Group, the BPO will be established under the name of Morgan Stanley Capital Management, LLC.
Request # 24 – Vendor - Liebert Cassidy Whitmore
Purchase Order Amount not to Exceed - $15,000.00
The City of Hawthorne maintains an agreement with Liebert Cassidy Whitmore to provide with expert training and consulting services in its workforce management and employee relations. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 25 – Vendor - National Safety Compliance, Inc.
Purchase Order Amount not to Exceed - $25,000.00
National Safety Compliance, Inc. provides their expertise in U.S. Department of Transportation (DOT) and California Highway Patrol (CHP) commercial enforcement compliance. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 26 – Vendor – Return to Work Partners
Purchase Order Amount not to Exceed - $10,000.00
Return to Work Partners provides executive-level experience to the interactive process and the return to work of employees in need of accommodations. A corresponding BPO is required to pay for the service associated with this agreement.
Request #27 - Vendor: Axon
Purchase Order Amount not to Exceed: $260,183
Axon Enterprise, Inc. is a provider of body worn camera hardware, software, and cloud-based evidence storage provider, selected by the Hawthorne Police Department in 2023, to provide body worn camera services for five years. The agreement entered into will expire in calendar year 2028. The BPO amount requested from this account will cover all projected associated costs with the body worn camera program through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement
Request #28 - Vendor: City of Torrance
Purchase Order Amount not to Exceed: $35,000
The Police Department received a grant award from the California Office of Traffic Safety to conduct a motorcycle safety training program, Ride to Live, for members of the public. As part of the grant award, contract services were appropriated in the amount of $35,000, for trained motorcycle police officers from the Torrance Police Department to assist in presenting Ride to Live. The Office of Traffic Safety grant operates under the federal fiscal year, 2025-26. The City of Torrance invoices the City of Hawthorne for Torrance Police Officers participation as instructors in the Ride to Live program. The City of Hawthorne pays Torrance for the invoice amount, and is then reimbursed by the California Office of Traffic Safety. A corresponding BPO is required to pay for the service associated with this agreement.
Request #29 – Vendor: Vital Medical
Purchase Order Amount not to Exceed: $50,000
Vital Medical Services provides medical clearances for arrested persons in the custody of the Hawthorne Police Department. We have a had a long-standing business relationship with Vital Medical Services, which has allowed us to thoroughly vet out their employees who are ultimately working within our jail facility. Personnel from Vital Medical Services respond to our jail to conduct examinations of the arrested persons, significantly reducing the number of police officer and jailer work hours spent waiting for similar clearances at a hospital or urgent care facility. These clearances are obtained only when necessary, or other custody facilities (LA County Jail, LA County Superior Court, and Juvenile Hall) will not accept prisoners from our jail. The BPO amount requested from this account will cover all projected associated costs with the body worn camera program through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement.
Request #30 - Vendor: First Two
Purchase Order Amount not to Exceed: $10,800
FirstTwo is a location-based situational intelligence for public safety agencies on map. Its cutting-edge platform provides current information in real-time, enabling officers to gather intelligence from a trusted source, enhancing their situational awareness and decision-making capabilities. Available on a user-friendly phone application, FirstTwo is accessible to not only investigative units but also patrol officers, ensuring that all personnel have the necessary tools to make informed decisions and respond effectively to incidents. One of the key features that sets FirstTwo apart from other platforms is its "Layers" functionality. This feature allows agencies to customize their map with valuable information, including:
1. School locations and layouts, providing a critical understanding of potential targets and areas of concern
2. Public safety camera and ALPR (Automatic License Plate Reader) locations, enabling swift identification of suspicious vehicles and individuals
3. Locations of private surveillance cameras throughout the city, providing which would save law enforcement personnel time when canvassing for surveillance footage.
By integrating these layers of information, FirstTwo empowers agencies to conduct more efficient and successful investigations, as well as optimize police response and resource allocation. The BPO amount requested from this account will cover all projected associated costs with the body worn camera program through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement.
Request #31 - Vendor: Hawthorne School District (Crossing Guard Initiative)
Purchase Order Amount not to Exceed: $131,922
The Hawthorne Police Department has collaborated with Hawthorne School District to create a Crossing Guard Program. The City of Hawthorne, in partnership with the Hawthorne School District, has committed to the establishment of a Crossing Guard Program, a proactive measure to ensure the safety of our community, with a particular focus on the security of school-aged children in transit to and from school. The BPO amount requested from this account will cover all projected associated costs with The Hawthorne School District through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement.
A summary of these requested purchases is below.
Request #1 - Vendor: MuniServices, LLC
Purchase Order Amount not to Exceed: 46,000
The City of Hawthorne maintains an agreement with Muniservices to provide Utility User Tax
services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #2 - Vendor: MuniServices, LLC
Purchase Order Amount not to Exceed: 20,000
The City of Hawthorne maintains an agreement with Muniservices to provide Transient Occupancy Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #3 - Vendor: Rogers, Anderson, Malody & Scott (RAMS)
Purchase Order Amount not to Exceed: $96,440
The Finance Department maintains an agreement with RAMS to provide Audit services to
the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #4 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed:$147,500
Harris & Associates provides administration services to the Successor Agency to the former Hawthorne Community Redevelopment Agency (“Successor Agency”). A corresponding BPO is required to pay for the service associated with this agreement.
Request #5 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed:$45,500
Harris & Associates provides Bond disclosure, CFD Admin & Continuing disclosure to the City and Successor Agency to the former Hawthorne Community Redevelopment Agency (“Successor Agency”). A corresponding BPO is required to pay for the service associated with this agreement.
Request #6- Vendor: HDL Coren & Cone
Purchase Order Amount not to Exceed: $20,000
The City of Hawthorne maintains an agreement with HDL Coren & Cone to provide Property Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #7 - Vendor: Hinderliter, De Llam
Purchase Order Amount not to Exceed: $50,000
The City of Hawthorne maintains an agreement with Hinderliter, De Llam to provide Sales Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #8 - Vendor: Rael & Letson
Purchase Order Amount not to Exceed: $21,000
The City of Hawthorne maintains an agreement with Rael & Letson to provide Actuarial services to the City. A corresponding BPO is required to pay for the service associated with this agreement.
Request #9 - Vendor: City of Gardena
Purchase Order Amount Not to Exceed: $263,000
The City contract with the City of Gardena to provide paratransit services for Hawthorne residents traveling from Hawthorne to Torrance/Harbor City. A corresponding BPO is required to pay for the services associated with this agreement.
Request #10 - Vendor: City of Inglewood
Purchase Order Amount Not to Exceed: $146,000
The City contracts with the City of Inglewood to provide for paratransit and cab service to Hawthorne residents traveling from Hawthorne to Lennox and Inglewood. A corresponding BPO is required to pay for the services associated with this agreement.
Request #11- Vendor: Acco Engineered Systems
Purchase Order Amount not to Exceed: $69,000
The City contract with Acco Engineered Systems to remove and replace compressor serving circuit #1 for Trans rooftop unit of Betty Ainsworth Sport Center.
Request #12 – Vendor: Martinez Landscaping
Purchase Order Amount not to Exceed: $359,592
The City contract with Martinez Landscaping Co. (3-year Contract #22-01) to maintain the grounds landscaping. A corresponding BPO is required to pay for the services associated with this agreement.
Request #13 – Vendor: Los Angeles Center for Alcohol and Drug Abuse
Purchase Order Amount not to Exceed: $260,000
The City contract with Los Angeles Centers for Alcohol and Drug Abuse to fund outreach case managers for intensive management and clinical coordination. As well as funding for bed and facility costs and administrative overhead.
Request #14 – Vendor: North Star Land Care
Purchase Order Amount not to Exceed: $294,125
The City contract with North Star Land care to routinely trim City owned trees on parkways and parks. As well as oversee tree service requests where trained staff members will carry out tree service duties.
Request #15 - Vendor: Richard Watson & Gershon
Purchase Order Amount not to Exceed - $260,000
The City contracts with Richards, Watson & Greshon Attorney Service for filing and serving
of legal pleadings, serves subpoena and document retrieval for the Public Works. A
corresponding BPO is required to pay for the service associated with this agreement.
Request #16 - Vendor – Civica Law Group, APC
Purchase Order Amount not to Exceed - $150,000.00
The City of Hawthorne maintains an agreement with Civica Law Group, for administration receiverships related to code enforcement violations. A corresponding BPO is required to pay for the service associated with this agreement.
Request #17 - Vendor – The Feldhake law firm, APC
Purchase Order Amount not to Exceed - $150,000.00
The City of Hawthorne maintains an agreement with The Feldhake law firm, pay on-going legal matters & law suit. A corresponding BPO is required to pay for the service associated with this agreement.
Request #18 - Vendor – Karpel Computer System Inc
Purchase Order Amount not to Exceed - $15,000.00
Annual subscription for case management software, Licensing fee and maintenance cost. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 19 – Vendor – Burke, Williams & Sorensen, LLP
Purchase Order Amount not to Exceed - $22,500.00
Burke, Williams & Sorensen provides the mandated workplace harassment training for managers, supervisors, members of the city council and general employees as well as special services that include investigation, litigation and other employment relation services. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 20 – Vendor – CPS HR Consulting
Purchase Order Amount not to Exceed - $10,000.00
The City of Hawthorne maintains an agreement with CPS HR Consulting to provide full-service test rental support from initial order processing through test scoring and follow-up consultation. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 21 – Vendor – Donnoe & Associates, Inc.
Purchase Order Amount not to Exceed - $10,000.00
The City of Hawthorne maintains an agreement with Donnoe & Associate, Inc. to provide full-service test rental support from initial order processing through test scoring and follow-up consultation. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 22 – Vendor – GovInvest, Inc.
Purchase Order Amount not to Exceed - $22,500.00
The City of Hawthorne maintains an agreement with GovInvest to provide their expertise in labor costing module and compensation benchmarking. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 23 – Vendor – Morgan Stanley Capital Management, LLC
Purchase Order Amount not to Exceed - $30,000.00
The City of Hawthorne has an agreement with Hyas Group Consulting Services to provide investment consulting services for the City’s 457(b) Plans. A corresponding BPO is required to facilitate payment for these services. However, since management fees will be remitted to Morgan Stanley Capital Management, the parent company of Hyas Group, the BPO will be established under the name of Morgan Stanley Capital Management, LLC.
Request # 24 – Vendor - Liebert Cassidy Whitmore
Purchase Order Amount not to Exceed - $15,000.00
The City of Hawthorne maintains an agreement with Liebert Cassidy Whitmore to provide with expert training and consulting services in its workforce management and employee relations. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 25 – Vendor - National Safety Compliance, Inc.
Purchase Order Amount not to Exceed - $25,000.00
National Safety Compliance, Inc. provides their expertise in U.S. Department of Transportation (DOT) and California Highway Patrol (CHP) commercial enforcement compliance. A corresponding BPO is required to pay for the service associated with this agreement.
Request # 26 – Vendor – Return to Work Partners
Purchase Order Amount not to Exceed - $10,000.00
Return to Work Partners provides executive-level experience to the interactive process and the return to work of employees in need of accommodations. A corresponding BPO is required to pay for the service associated with this agreement.
Request #27 - Vendor: Axon
Purchase Order Amount not to Exceed: $260,183
Axon Enterprise, Inc. is a provider of body worn camera hardware, software, and cloud-based evidence storage provider, selected by the Hawthorne Police Department in 2023, to provide body worn camera services for five years. The agreement entered into will expire in calendar year 2028. The BPO amount requested from this account will cover all projected associated costs with the body worn camera program through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement
Request #28 - Vendor: City of Torrance
Purchase Order Amount not to Exceed: $35,000
The Police Department received a grant award from the California Office of Traffic Safety to conduct a motorcycle safety training program, Ride to Live, for members of the public. As part of the grant award, contract services were appropriated in the amount of $35,000, for trained motorcycle police officers from the Torrance Police Department to assist in presenting Ride to Live. The Office of Traffic Safety grant operates under the federal fiscal year, 2025-26. The City of Torrance invoices the City of Hawthorne for Torrance Police Officers participation as instructors in the Ride to Live program. The City of Hawthorne pays Torrance for the invoice amount, and is then reimbursed by the California Office of Traffic Safety. A corresponding BPO is required to pay for the service associated with this agreement.
Request #29 – Vendor: Vital Medical
Purchase Order Amount not to Exceed: $50,000
Vital Medical Services provides medical clearances for arrested persons in the custody of the Hawthorne Police Department. We have a had a long-standing business relationship with Vital Medical Services, which has allowed us to thoroughly vet out their employees who are ultimately working within our jail facility. Personnel from Vital Medical Services respond to our jail to conduct examinations of the arrested persons, significantly reducing the number of police officer and jailer work hours spent waiting for similar clearances at a hospital or urgent care facility. These clearances are obtained only when necessary, or other custody facilities (LA County Jail, LA County Superior Court, and Juvenile Hall) will not accept prisoners from our jail. The BPO amount requested from this account will cover all projected associated costs with the body worn camera program through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement.
Request #30 - Vendor: First Two
Purchase Order Amount not to Exceed: $10,800
FirstTwo is a location-based situational intelligence for public safety agencies on map. Its cutting-edge platform provides current information in real-time, enabling officers to gather intelligence from a trusted source, enhancing their situational awareness and decision-making capabilities. Available on a user-friendly phone application, FirstTwo is accessible to not only investigative units but also patrol officers, ensuring that all personnel have the necessary tools to make informed decisions and respond effectively to incidents. One of the key features that sets FirstTwo apart from other platforms is its "Layers" functionality. This feature allows agencies to customize their map with valuable information, including:
1. School locations and layouts, providing a critical understanding of potential targets and areas of concern
2. Public safety camera and ALPR (Automatic License Plate Reader) locations, enabling swift identification of suspicious vehicles and individuals
3. Locations of private surveillance cameras throughout the city, providing which would save law enforcement personnel time when canvassing for surveillance footage.
By integrating these layers of information, FirstTwo empowers agencies to conduct more efficient and successful investigations, as well as optimize police response and resource allocation. The BPO amount requested from this account will cover all projected associated costs with the body worn camera program through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement.
Request #31 - Vendor: Hawthorne School District (Crossing Guard Initiative)
Purchase Order Amount not to Exceed: $131,922
The Hawthorne Police Department has collaborated with Hawthorne School District to create a Crossing Guard Program. The City of Hawthorne, in partnership with the Hawthorne School District, has committed to the establishment of a Crossing Guard Program, a proactive measure to ensure the safety of our community, with a particular focus on the security of school-aged children in transit to and from school. The BPO amount requested from this account will cover all projected associated costs with The Hawthorne School District through the end of the 2025-26 fiscal year. A corresponding BPO is required to pay for the services associated with this agreement.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
.
FISCAL IMPACT:
Funds for each of the above requested BPOs, which total $3,046,062 are included in the approved Fiscal Year 2025/26 Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act