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AGENDA ITEM NO. 11.
CITY OF HAWTHORNE City Council AGENDA BILL For the meeting of 07/08/2025 Originating Department: Housing |
City Manager:
Department Head:
SUBJECT:
Fiscal Year 2025/26 Blanket Purchase Orders for the Housing Department.
RECOMMENDED MOTION:
Staff recommends the Council approve fiscal year 2025/26 Blanket Purchase Orders (BPO’s) for supplies and services in a total amount not to exceed $6,958,632.12.
DISCUSSION:
Request #1 - Vendor: LDM Associates, Inc
Purchase Order Amount Not to Exceed: $555,229.19
The City Council approved the Consultant Company hired to administer the CDBG and HOME programs and provide Construction Management. Costs include regular CDBG/HOME and CDBG-CV special program awards. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #2 - Vendor: Fair Housing Foundation (Fair Housing Services)
Purchase Order Amount Not to Exceed: $30,000
The CDBG Sub-recipient is under contract to actively promote fair housing in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #3 - Vendor: Family Promise of the South Bay
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to provide shelter and case management in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #4 - Vendor: Catholic Charities (St. Margaret Center)
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to actively offer emergency assistance in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #5 - Vendor: The Richstone Family Center
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to actively provide behavioral health services in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #6 - Vendor: New Star Justice Center
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to provide domestic violence services in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #7 - Vendor: South Bay Workforce Investment Board (SBWIB) Teen Center
Purchase Order Amount not to Exceed: $91,040
The CDBG Sub-recipient is under contract to provide tutoring, fitness and career guidance for teens and young adults within the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #8- Vendor: Public Housing Modernization
Purchase Order Amount not to Exceed: $522,821.05
Approved contractors are selected by the Housing Department to add energy-efficient updates to the City-owned properties. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #9- Vendor: Alley Project
Purchase Order Amount not to Exceed: $402,000
Approved contractors are selected by the Public Works Department to repair alleyways in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #10- Vendor: Section 108 Loan (and Interest)
Purchase Order Amount not to Exceed: $545,175
Approved loan and interest repayment by the Housing Department for eligible projects within the City of Hawthorne. A corresponding BPO is required to pay for the loan and interest associated with this existing agreement.
Request #11 - Vendor: Contract Services for HOME Affordable Housing Development
Purchase Order Amount not to Exceed: $807,004.64
Approved contractors are selected by the Housing Department to build or rehab acquired residential property for Affordable Housing. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #12 - Vendor: Various contractors for the Housing Rehabilitation Program
Purchase Order Amount not to Exceed: $800,000
Approved contractors are selected by residents under the HRP to perform construction work on their homes. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #13 - Vendor: Various contractors for the Commercial Facade Program
Purchase Order Amount not to Exceed: $491,654.62
Approved contractors are selected by the City for building or business owners under the CRP to perform rehabilitation or design work on or for eligible businesses. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #14 - Vendor: HOME Rental Rehabilitation
Purchase Order Amount not to Exceed: $1,016,365.88
Approved contractors selected the City to perform construction work on the City-owned Affordable Housing Units. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #15 - Vendor: Various contractors for the HOME CHDO Set-aside
Purchase Order Amount not to Exceed: $402,833
Funding available to non-profit agencies to purchase residential property to provide housing and resources to low-income families. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #16 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed: $39,509
The vendor provides services related to state-required reporting for the Housing Department. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #17 - Vendor: Citi Guard (BHCH)
Purchase Order Amount not to Exceed: $61,535.15
The vendor provides security services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #18 - Vendor: Citi Guard (BHCH)
Purchase Order Amount not to Exceed: $184,943.85
The vendor provides security services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #19 - Vendor: LA CADA (BHCH)
Purchase Order Amount not to Exceed: $61,535.15
The vendor provides site management services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #20 - Vendor: LA CADA (BHCH)
Purchase Order Amount not to Exceed: $828,671.14
The vendor provides site management services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #21 - Vendor: MRI Software Inc.
Purchase Order Amount not to Exceed: $36,930.45
The vendor provides services related to data storage, scanning, and online services for the Housing Choice Voucher Program. A corresponding BPO is required to pay for the services associated with this existing agreement.
Purchase Order Amount Not to Exceed: $555,229.19
The City Council approved the Consultant Company hired to administer the CDBG and HOME programs and provide Construction Management. Costs include regular CDBG/HOME and CDBG-CV special program awards. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #2 - Vendor: Fair Housing Foundation (Fair Housing Services)
Purchase Order Amount Not to Exceed: $30,000
The CDBG Sub-recipient is under contract to actively promote fair housing in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #3 - Vendor: Family Promise of the South Bay
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to provide shelter and case management in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #4 - Vendor: Catholic Charities (St. Margaret Center)
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to actively offer emergency assistance in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #5 - Vendor: The Richstone Family Center
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to actively provide behavioral health services in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #6 - Vendor: New Star Justice Center
Purchase Order Amount Not to Exceed: $20,346
The CDBG Sub-recipient is under contract to provide domestic violence services in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #7 - Vendor: South Bay Workforce Investment Board (SBWIB) Teen Center
Purchase Order Amount not to Exceed: $91,040
The CDBG Sub-recipient is under contract to provide tutoring, fitness and career guidance for teens and young adults within the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #8- Vendor: Public Housing Modernization
Purchase Order Amount not to Exceed: $522,821.05
Approved contractors are selected by the Housing Department to add energy-efficient updates to the City-owned properties. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #9- Vendor: Alley Project
Purchase Order Amount not to Exceed: $402,000
Approved contractors are selected by the Public Works Department to repair alleyways in the City of Hawthorne. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #10- Vendor: Section 108 Loan (and Interest)
Purchase Order Amount not to Exceed: $545,175
Approved loan and interest repayment by the Housing Department for eligible projects within the City of Hawthorne. A corresponding BPO is required to pay for the loan and interest associated with this existing agreement.
Request #11 - Vendor: Contract Services for HOME Affordable Housing Development
Purchase Order Amount not to Exceed: $807,004.64
Approved contractors are selected by the Housing Department to build or rehab acquired residential property for Affordable Housing. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #12 - Vendor: Various contractors for the Housing Rehabilitation Program
Purchase Order Amount not to Exceed: $800,000
Approved contractors are selected by residents under the HRP to perform construction work on their homes. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #13 - Vendor: Various contractors for the Commercial Facade Program
Purchase Order Amount not to Exceed: $491,654.62
Approved contractors are selected by the City for building or business owners under the CRP to perform rehabilitation or design work on or for eligible businesses. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #14 - Vendor: HOME Rental Rehabilitation
Purchase Order Amount not to Exceed: $1,016,365.88
Approved contractors selected the City to perform construction work on the City-owned Affordable Housing Units. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #15 - Vendor: Various contractors for the HOME CHDO Set-aside
Purchase Order Amount not to Exceed: $402,833
Funding available to non-profit agencies to purchase residential property to provide housing and resources to low-income families. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #16 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed: $39,509
The vendor provides services related to state-required reporting for the Housing Department. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #17 - Vendor: Citi Guard (BHCH)
Purchase Order Amount not to Exceed: $61,535.15
The vendor provides security services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #18 - Vendor: Citi Guard (BHCH)
Purchase Order Amount not to Exceed: $184,943.85
The vendor provides security services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #19 - Vendor: LA CADA (BHCH)
Purchase Order Amount not to Exceed: $61,535.15
The vendor provides site management services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #20 - Vendor: LA CADA (BHCH)
Purchase Order Amount not to Exceed: $828,671.14
The vendor provides site management services for the Bridge of Hope Community Housing Project. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #21 - Vendor: MRI Software Inc.
Purchase Order Amount not to Exceed: $36,930.45
The vendor provides services related to data storage, scanning, and online services for the Housing Choice Voucher Program. A corresponding BPO is required to pay for the services associated with this existing agreement.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None.
FISCAL IMPACT:
Funds for each of the above-requested BPOs, which total $6,958632.12, are included in the approved Fiscal Year 2025/26 Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act