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AGENDA ITEM NO. 18.
CITY OF HAWTHORNE City Council AGENDA BILL For the meeting of 05/13/2025 Originating Department: Finance |
City Manager:
Department Head:
SUBJECT:
Approval of Election cost payment to Los Angeles County Registrar-Recorder for FY 24-25.
RECOMMENDED MOTION:
Staff recommends that the City Council approve Election cost payment to Los Angeles County Registrar-Recorder for FY 2024-25 and encumber funds in the amount of $135,941.56
DISCUSSION:
The LA County Registrar-Recorder/County Clerk (RRCC) is responsible for registering voters and maintaining voter files; conducting federal, state, local and special elections; and verifying initiatives, referendums, and recall petitions. With more than 500 political districts and 4.3 million registered voters, the County is the largest and most complex election jurisdiction in the nation. The RRCC conducts about 200 city, school and special district elections annually.
Election costs for participating jurisdictions are calculated using a cost allocation methodology. The election billing is calculated by adding all election related costs, allocating the overall costs by number of voters and polling places, and adding any unique costs such as sample ballot information for measures, candidates’ statements, maps, and signature verification.
The costs include:
Labor – The Registrar of Voters’ employees charge their time to election specific job codes for each election; therefore, actual hours and wages are charged to the election. In addition, benefits and indirect costs are charged on total wages.
Services and Supplies – The services and supplies that support operations are inspector supply box, voting booths, official ballots, poll officer operations, phone bank operations, early voting, outreach operations, tally center, sample ballot pamphlets, candidate filing, vote-by-mail, and postage.
Election costs for participating jurisdictions are calculated using a cost allocation methodology. The election billing is calculated by adding all election related costs, allocating the overall costs by number of voters and polling places, and adding any unique costs such as sample ballot information for measures, candidates’ statements, maps, and signature verification.
The costs include:
Labor – The Registrar of Voters’ employees charge their time to election specific job codes for each election; therefore, actual hours and wages are charged to the election. In addition, benefits and indirect costs are charged on total wages.
Services and Supplies – The services and supplies that support operations are inspector supply box, voting booths, official ballots, poll officer operations, phone bank operations, early voting, outreach operations, tally center, sample ballot pamphlets, candidate filing, vote-by-mail, and postage.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
.
FISCAL IMPACT:
None. Election Costs are included in FY 2024-25 City Clerk Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.