AI- 17158
23.F.1.
CC REGULAR
- Meeting Date:
- 09/01/2009
- Submitted For:
- Marty Salazar
- Submitted By:
- Matilde Faz, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
a. Requesting authority to enter into a 12-month software renewal maintenance agreement with Votec for the Elections Department through requisition #161014 for the following services. Effective: 10/01/09 - 09/30/10 (9-1100-414-00-130-001-0-336)
Requisition #161014
1. Oracle Support User Fee for 20 users @ $100.00 each/year = $2,000.00
2. Vemacs Base Support Fee $1,200.00/year
3. Vemacs per voter warranty and support fee 259,258 @ $51,025.80/year
Total from new price list $53,225.80
2009 discount = half the difference between new price and 2008 fee of $42,294.80 -$(5,965.50)
Total amount of $48,260.30;
b. Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor.
Requisition #161014
1. Oracle Support User Fee for 20 users @ $100.00 each/year = $2,000.00
2. Vemacs Base Support Fee $1,200.00/year
3. Vemacs per voter warranty and support fee 259,258 @ $51,025.80/year
Total from new price list $53,225.80
2009 discount = half the difference between new price and 2008 fee of $42,294.80 -$(5,965.50)
Total amount of $48,260.30;
b. Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor.
| Requisition | Vendor | Department | Amount | Account Number |
| 161013 | Votec Corporation | Elections | $26,250.00 | 9-1283-414-00-130-018-8-667 |
BACKGROUND
Fiscal Impact
- FISCAL YEAR:
- 2009
- ACCT. #:
- 9-1100-414-00-130-001-0-336
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Req# 161014 amount available is $47,760.30. A revised invoice was submitted late, so the requisition will have to be adjusted to $48,260.30Available balance in account is $63,364.70 as of 08/27/09.
- FISCAL YEAR:
- 2009
- ACCT. #:
- 9-1283-414-00-130-018-8-667
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Req# 161013 has availabla balance of $26,250.00 as of 08/28/09.Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 08/27/2009 01:09 PM |
| Budget and Management | Erika Zamora | 08/27/2009 02:37 PM |
| Auditor's Office | 08/28/2009 06:09 PM |
- Form Started By:
- mfaz
- Started On:
- 08/26/2009 11:12 AM
- Final Approval Date:
- 08/28/2009