AI- 62633
Purchasing Department 18.A.
CC - REGULAR
Purchasing
- Meeting Date:
- 11/28/2017
- Submitted For:
- Marty Salazar
- Submitted By:
- Betsy Roque, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
1. Requesting approval to execute the US Communities software financing agreement through Ricoh, for a Laserfiche software solution in the monthly payment amount of $2,341.28 for 36 months.
2. Requesting approval to accept the electronic signature of the Purchasing Agent on the purchase order as the sole signature while remaining compliant with procurement statutes.
2. Requesting approval to accept the electronic signature of the Purchasing Agent on the purchase order as the sole signature while remaining compliant with procurement statutes.
BACKGROUND
- Laserfiche (software) will allow the Purchasing Department to issue purchase orders electronically and no longer is required to be printed on bond paper.
- Financing with Ricoh through US Communities, awarded vendor, contract number 4400003732, expires on 06/30/2019.
- In consulting with Legal, no hand written initials are required to remain compliant with procurement statutes (see attached).
Fiscal Impact
- CALENDAR YEAR:
- 2017
- ACCT. #:
- 7-1100-415-18-160-001-0-780/430
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- Y
BUDGETARY IMPACT:
Req# 360738Attachments
- 360738
- Quote
- Leasing Agreement
- Price Verification
- Statement of Work
- Legal Approval - Leasing Agreement / SOW
- Legal Approval - Electronic Signature
- HB 1295
- Cap Lease Log
- Lease Calc
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 11/22/2017 11:58 AM |
| Budget and Management | Veronica Ortiz | 11/22/2017 01:22 PM |
| Final Approval | Monica Salinas | 11/22/2017 02:06 PM |
- Form Started By:
- broque
- Started On:
- 11/16/2017 03:59 PM
- Final Approval Date:
- 11/22/2017