AI- 62846
Purchasing Department 20.F.1.
CC - REGULAR
Sheriff's Office
- Meeting Date:
- 12/12/2017
- Submitted For:
- Marty Salazar
- Submitted By:
- Marty Salazar, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
A. Requesting exemption from competitive bidding requirements Texas Local Government Code 262.024(a)(2)(3): an item necessary to preserve or protect the public health or safety of the residents of the county; (3) an item necessary because of unforeseen damage to public property including compliance with Texas Commission on Jail Standards;
B. Pursuant to statutory exemption herein, action to approve an exception from Hidalgo County current Purchasing Policies and Procedures [Chapter VIII, Section 8.03 amended] requiring at least three (3) written quotations for purchases over $3,500.01 but less than $50K;
B. Pursuant to statutory exemption herein, action to approve an exception from Hidalgo County current Purchasing Policies and Procedures [Chapter VIII, Section 8.03 amended] requiring at least three (3) written quotations for purchases over $3,500.01 but less than $50K;
C. Approval to accept and approve a Requisition and process a Purchase Order in the amount of $17,388.17 to Security Design Inc., dba, Cornerstone Detention Products [part of the Cornerstone Group of Companies] including authority for the Sheriff or County Judge to execute required Scope of Work document for the repairs to cell doors and thus comply with Tx. Comm. on Jail Standards.
BACKGROUND
1. In May of 2017, a vendor was contracted to repairs doors;
2. Vendor later defaulted, abandoned job and could not be located;
3. Attempts to secure other quotes were made. However, vendors could not qualify to do work;
4. Attempts to secure this work through a cooperative purchasing program were made through both State and Federal.
5. Tx. Commission on Jail Standards requires fully operational and secure cells.
6. This option is the most advantageous route to get the work completed and stop expending County resources in housing prisoners in another facility [to date over $37K+ & counting].
7. Legal counsel [HC-DA/Civil] has been sent required document for review/comment and approval as to form with said approval to be attached to agenda as back up when recevied.
2. Vendor later defaulted, abandoned job and could not be located;
3. Attempts to secure other quotes were made. However, vendors could not qualify to do work;
4. Attempts to secure this work through a cooperative purchasing program were made through both State and Federal.
5. Tx. Commission on Jail Standards requires fully operational and secure cells.
6. This option is the most advantageous route to get the work completed and stop expending County resources in housing prisoners in another facility [to date over $37K+ & counting].
7. Legal counsel [HC-DA/Civil] has been sent required document for review/comment and approval as to form with said approval to be attached to agenda as back up when recevied.
Fiscal Impact
Attachments
- Quote
- Quote
- quote
- insurance
- TLGC 262
- Sams.gov
- Amended HC Policy and Procedure
- Email to vendor on HB1295
- Agreement
- Legal's Approval
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 12/06/2017 04:50 PM |
| Budget and Management | Monica Salinas | 12/06/2017 04:52 PM |
| Purchasing / Internal | msalazar | 12/08/2017 03:03 PM |
| Budget and Management | Veronica Ortiz | 12/08/2017 03:13 PM |
| Final Approval | Monica Salinas | 12/08/2017 06:00 PM |
- Form Started By:
- msalazar
- Started On:
- 12/05/2017 03:53 PM
- Final Approval Date:
- 12/08/2017