AI- 74076
Purchasing Department 24.G.1.
CC REGULAR AGENDA REGULAR MTG
Elections
- Meeting Date:
- 01/28/2020
- Submitted For:
- Dina Trevino
- Submitted By:
- Marty Salazar, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
CAPTION
Discussion, consideration and applicable action regarding the Restatement of Exception from Hidalgo County's adopted Accounting Procedures Manual, Non-Travel Meals, Refreshments, and Related Expenses [HCCC action 02-11-14 for Trainings Only] and "Expand" the Restated Exception to include, but not be limited to the following types of Election Related meetings with: Political Subdivisions, Federal, State, Local Law Enforcement Agencies, Election Commission, Ballot Board, Operation Action Force, Elected Officials for the acquisition of supplies [as detailed in the supporting documentation/rationale from Elections Administrator] that are duly requisitioned and processed POs [such as those purchased in late 2019 for 2020 Election Cycle from Staples - attached herein].
BACKGROUND
Fiscal Impact
- CALENDAR YEAR:
- ACCT. #:
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Elections Dept. does have a budget from which make this type of expenditure. In addition, Purchase Orders for 2020 supplies are attached herein.- CALENDAR YEAR:
- 2020
- ACCT. #:
- 0-1100-414-00-130-001-0-XXX
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Funds available as of 01/24/2020 in object codes 631 (Bottled Water), and 630 (Food). Elections will need to ensure that all future purchases are secured via purchase order.Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 01/24/2020 01:55 PM |
| Budget and Management | Veronica Ortiz | 01/24/2020 04:14 PM |
| Final Approval | Monica Salinas | 01/24/2020 05:52 PM |
- Form Started By:
- msalazar
- Started On:
- 01/22/2020 02:29 PM
- Final Approval Date:
- 01/24/2020