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AI- 78260
Purchasing Department   14.G.1.
CC REGULAR AGENDA SPECIAL MTG
Facilities Management
Meeting Date:
11/17/2020
Submitted For:
Marty Salazar
Submitted By:
Hector Garcia, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for the purchase of Turnkey services (hardware, accessories and installation services) for the Countywide Automatic Doors Project headed by Hidalgo County Facilities Management Department, in order to assist with County Public Health functions in mitigating the spread of the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use."; and,  

B.  Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; 

C.Requesting approval for the purchase of Turnkey Services (hardware, accessories and installation) for the Countywide Automatic Doors Project through ProSound, Inc. dba Mood in the total amount of $799,900.00, under Requisition#00423870.

BACKGROUND

The Automatic Door project has an expected completion date of December 30th, 2020 which was stated on the solicitation for bids. Given the completion date mentioned, vendors were given an opportunity to present what they considered to be reasonable and attainable completion schedules for this project. 

MOOD: 72 Days ( 2.5 months)
TelePro: 290 Days ( 9.5 months)

Fiscal Impact

CALENDAR YEAR:
2020
ACCT. #:
0-1287-441-42-115-096-0-430
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 11/13/2020 03:37 PM
Budget and Management Veronica Ortiz 11/13/2020 03:54 PM
Final Approval Monica Salinas 11/13/2020 06:18 PM
Form Started By:
Hector Garcia
Started On:
11/12/2020 10:07 AM
Final Approval Date:
11/13/2020