View Agenda Item

AI- 50286

Purchasing Department 11.A.

CC CONSENT

Meeting Date:: 07/21/2015
Submitted For:: Marty Salazar
Submitted By:: Sandy Suarez, PURCHASING DEPT.
Department:: PURCHASING DEPT.

Information

CAPTION

Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice,draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities) -"Purchase of Sand and Bedding Material (on an " as needed basis")" RFB No.: 2015-210-00-00-SGS including the re-advertising of project in the event No Bid responses are received and / or are rejected and project is still required.

BACKGROUND

1. Current contract expires: Sept. 23, 2015
2. New contract will commence: Sept. 24, 2015
3. Proposed schedule of events:
   1st advertisement: July 25, 2015
   2nd advertisement: August 01, 2015
   Bid Opening date: August 12, 2015

Fiscal Impact

FISCAL YEAR:: 2015
ACCT. #:: 5-1200-431-00-121-005-0-610
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

PCT 1 - $ 3,748.61 as of 7/17/15

on an "as needed basis"

FISCAL YEAR:: 2015
ACCT. #:: 5-1200-431-00-122-006-0-610
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

PCT 2 $ 117,090.40 as of 7/17/15

on as "as needed basis"

FISCAL YEAR:: 2015
ACCT. #:: 5-1200-431-00-123-005-0-430/610
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

PCT 3 as of 7/17/15 Object code:
430 $20,484.11
610 $ 87.47

on an "as needed basis"

FISCAL YEAR:: 2015
ACCT. #:: 5-1200-431-00-124-007-0-610
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

PCT 4 $ 78.08 as of 7/17/15

on an "as needed basis"

Attachments

Form Review

Inbox	Reviewed By	Date
Purchasing / Internal	msalazar	07/14/2015 02:56 PM
Budget and Management	Veronica Ortiz	07/15/2015 09:47 AM
Auditor's Office	Monica Salinas	07/17/2015 05:42 PM

Form Started By:: ssuarez
Started On:: 06/30/2015 11:08 AM
Final Approval Date:: 07/17/2015