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AI- 57477
Purchasing Department   12.S.
CC CONSENT
Meeting Date:
12/06/2016
Submitted For:
Raul Lozano
Submitted By:
Katia Garcia, COMM. PCT. #1
Department:
COMM. PCT. #1

Information

CAPTION

Acceptance and  approval by HCCC [as required by County Auditor] of written confirmation by Pct. #1 [attached herein] that each and every test conducted under the respective contracts between the Pct. and Millennium Engineers  [in lieu of Auditor's required evidence of e-mails authorizing said tests but not part of the contract terms and conditions] in order to process the listed invoices for payment:
Vendor Invoice # PO# Amount
Millennium Engineers Group 519269-0116 734790 $3,278.00
Millennium Engineers Group 419203-0316 713933 $7003.00
Millennium Engineers Group 419242-1215 718525 $1,748.00
Millennium Engineers Group 519189-1215 728860 $7,283.50
Millennium Engineers Group 619159-0616 728860 $3,140.00
Millennium Engineers Group 419197-1215 713557 $992.00
Millennium Engineers Group 629167-0816 746980 $7,776.00
Millennium Engineers Group 619127-0516 741314 $1,903.75
Millennium Engineers Group 619127-0616 741314 $375.00
Millennium Engineers Group 619140-0516 738417 $3,171.75
Millennium Engineers Group 629168-0816 746979 $7,776.00
Millennium Engineers Group 619138-0616 738416 $3,474.25
Millennium Engineers Group 619138-0916 738416 $2,504.25
Millennium Engineers Group 619138-0816 738416 $1,343.25
Millennium Engineers Group 619138-0516 738416 $4,536.45
Millennium Engineers Group 629178-0918 746978 $8,711.00
Millennium Engineers Group 619154-0516 738418 $4,137.25
Millennium Engineers Group 619154-0916 738418 $3,385.25
Millennium Engineers Group 619154-0616 738418 $2,168.00
Millennium Engineers Group 618154-0716 738418 $7,425.50
Millennium Engineers Group 619154-0816 738418 $1,661.50
Millennium Engineers Group 619235-1216 748546 $983.50
Millennium Engineers Group 629187-1017 748546 $7,776.00

BACKGROUND

The invoices attached are being processed as claims because emails were not provided confirming the testing services.  The auditor's require for these emails to be attached in order to process the invoices for payment.  Also,some invoices will need approval because the services were rendered before the purchase order was generated, but a Work Authorization was in place.
Contract#'s C-13-243-08-27, C-14-309-09-09 & C-15-319-09-15

Fiscal Impact

FISCAL YEAR:
2016
ACCT. #:
6-1345-431-00-121-198-0-721
FUNDS AVAILABLE Y/N?:
y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 734790

FISCAL YEAR:
2016
ACCT. #:
6-1303-431-00-121-183-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 713933. Auditor will post the PO increase to have enough funding in place to pay the invoice.

FISCAL YEAR:
2016
ACCT. #:
6-1345-431-00-121-184-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 718525

FISCAL YEAR:
2016
ACCT. #:
6-1345-431-00-121-188-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 728860. There is a PO increase to have enough funds to pay the invoices submitted.

FISCAL YEAR:
2016
ACCT. #:
6-1342-431-00-121-115-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 713557

FISCAL YEAR:
2016
ACCT. #:
6-1347-431-00-121-216-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 746980

FISCAL YEAR:
2016
ACCT. #:
6-1345-431-00-121-112-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 741314

FISCAL YEAR:
2016
ACCT. #:
6-1347-431-00-121-204-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 738417

FISCAL YEAR:
2016
ACCT. #:
6-1347-431-00-121-214-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 746979

FISCAL YEAR:
2016
ACCT. #:
6-1347-431-00-121-206-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 738416

FISCAL YEAR:
2016
ACCT. #:
6-1347-431-00-121-212-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 746978

FISCAL YEAR:
2016
ACCT. #:
6-1347-431-00-121-211-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 748546

FISCAL YEAR:
2016
ACCT. #:
6-1345-431-00-121-208-0-721
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

PO# 738418

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal Monica Salinas 12/01/2016 02:19 PM
Purchasing / Internal msalazar 12/02/2016 11:40 AM
Budget and Management Veronica Ortiz 12/02/2016 11:44 AM
Final Approval Monica Salinas 12/02/2016 05:13 PM
Form Started By:
Katia Garcia
Started On:
11/22/2016 09:58 AM
Final Approval Date:
12/02/2016