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AI- 79868
Purchasing Department   17.A.2.
CC REGULAR AGENDA REGULAR MTG
Hidalgo County
Meeting Date:
03/23/2021
Submitted For:
Marty Salazar
Submitted By:
Alexandria Vela, PURCHASING DEPT.
Department:
PURCHASING DEPT.

CAPTION

A.   Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for establishment of a "Pools" (as listed on the RFQ  Acceptance Sheets attached hereto) for engagement through the established statutory and local protocol (i.e. nomination by user grading/scoring, presentation to CC for ranking, authority for negotiations for a final agreement, etc.) on an "As Needed Basis" per project by all County Departments and /or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services with an effective date of 03-25-21 subject to each firm complying will all requirements as set forth in the HCCC approved RFQ packet prior to nomination/consideration for evaluation/grading by end users: NOTE: SEE BACKGROUND;
 
  Project No. Description No. of Participants - FY2020 No. of Participants - FY2021
1 2020-568 Architectural Services 15 14
2 2020-565 Engineering Services 44 41
3 2020-566  Engineering Services Geotechnical and Construction Material Testing 7 8
4 2020-564 Construction Management Services 25 21
5 2020-567 Appraisal Services and/or Appraisal Review Services 5 4
6 2020-563 Surveying Services 16 10

B.  Pursuant to CC approved RFQ "Legal Notice to Waive Minor Informalities or Technicalities and Section 13". specifically: a submitted SOQ from AG3 Group [Engineering firm from San Antonio, Tx] that was timely delivered by FedEx [see supporting documentation] to the HC Tax Office and NOT the Purchasing Dept. with CC action to ACCEPT or DECLINE AND RETURN. Note:  SEE BACKGROUND;

C.  Action by CC to authorize the re-advertising of any one of the RFQs in Item A herein to encourage more participation. 

BACKGROUND

Related to Item A:
1.  Statutory and Local protocol: (i.e. nomination by user grading/scoring  presentation to CC for ranking, and authority to negotiate for a final agreement, etc).
2.  Pool Term: 03-25-21 to 03-24-22,

Related to Item B:
1.  If accepted, RFQ will be subject to the same disclosures/requirements in Item A above and added to the applicable professional service lists and inclusion to the HC/County Clerk audio/minutes of submission day.
 

Fiscal Impact

CALENDAR YEAR:
2020
ACCT. #:
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

User department would need to have budget to eventually engage these services on an " as needed basis." Funding to be determined once a contract is in place for the respective vendors and a work authorization is approved by CC and purchase order is processed and issued.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 03/19/2021 01:59 PM
Budget and Management Veronica Ortiz 03/19/2021 02:15 PM
Final Approval Monica Salinas 03/19/2021 05:05 PM
Form Started By:
avela
Started On:
03/05/2021 03:20 PM
Final Approval Date:
03/19/2021