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AI- 4845
16.I.1.
CC REGULAR
Meeting Date:
08/07/2007
Submitted For:
Marty Salazar
Submitted By:
Priscilla Torres, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto:

A. County Clerk's Office for Department of State Health Services in the amount of $54.90 for remote site Birth Certificate transactions.  Department did not have a purchase order. 

B. Sheriff's Office for Anytime Anywhere Comm., Inc. in the amount of $259.00 for replacement of cell phone. Vendor from which items were purchased is not the County's contracted vendor. 
 
C. I.T. Department  for Total Technologies in the amount of $1,620.94. Department had obtained PO#556712, but department exceeded the amount that was to be purchased as indicated under contract #C-05-258-09-06. 
 
D. I.T.  for TechDepot in the amount of $354.99. Department had obtained PO# 584128, but ordered additional items than what was indicated on P.O.

BACKGROUND

A.  During initial set up process of theses services , errors were made by the department.  They were not aware that they would be billed for the printing of the Birth Certificates through the remote site at this time.

B.  Merchandise was shipped from Anytime Anywhere Comm., Inc., instead of being purchased through sprint.

Fiscal Impact

FISCAL YEAR:
2007
ACCT. #:
7-1100-423-21-280-002-0-664
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:
N

BUDGETARY IMPACT:

Available balance is $57,525.26 as of 8/2/07.

FISCAL YEAR:
2007
ACCT. #:
7-1334-415-00-200-004-0-745
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:
N

BUDGETARY IMPACT:

PO# 556712 has $16,172.69 available as of 8/2/07.  Available balance in account is $32,467.20 as of 8/2/07.

FISCAL YEAR:
2007
ACCT. #:
7-1100-415-00-200-002-0-665
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:
N

BUDGETARY IMPACT:

PO# 584128 has been fully liquidated.  Available balance in account is $2,739.48 as of 8/2/07.

FISCAL YEAR:
ACCT. #:
7-1100-415-40-180-001-0-855
FUNDS AVAILABLE Y/N?:
Pending
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Available balance is $47.97 as of 8/3/07.  Additional funding is pending a transfer (AI-4874)

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 08/02/2007 03:58 PM
Budget and Management Dina Trevino 08/02/2007 04:01 PM
Auditor's Office 08/03/2007 04:57 PM
Form Started By:
Priscilla Torres
Started On:
07/27/2007 08:35 AM
Final Approval Date:
08/03/2007