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AI- 53588
Purchasing Department   21.A.4.
CC - REGULAR
Meeting Date:
03/07/2016
Submitted For:
Marty Salazar
Submitted By:
Marty Salazar, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

A.  Supplemental [Revised] Schematic Design:
Acceptance and approval of the Supplemental [Revised] Schematic Design by ERO in a deliverable form that can be utilized in connection with the final phases for the Design & Construction of a New Hidalgo County Courthouse at no cost to Hidalgo County

B.  Legal Counsel:
1.  Exemption from competitive bidding requirement under Texas Local Government Code, 262.024(a)(4), a professional service;
2. Authority to negotiate a Letter of Engagement with the law firm of Porter Hedge, LLP, Hon. David D. Peden [pronounced Payden] in connection with assisting Hidalgo County including, but not limited to, the following scopes of legal services:
    a.  negotiating the final form of agreement (AIA form of agreements) for the last phases (where applicable): design development, construction documents, bidding or negotiation, construction/contract administration, project close-out & warranty which includes the architects obligation to engage Civil, MEP, HVAC & Structural services;
    b.  providing HCCC with information on the different options on methods of construction (i.e. conventional, design-build, cmar, etc.);
    c.  assist HC with the preparation of any and all procurement packets that will be required for the design and construction of a new courthouse including the contracts required for same;
    d.  define the role and scope of services for the engagement of a Project Manager, if HCCC so opts;
    e.  other services as may be defined by CC;

C.  Nomination of at least 3 firms from HC current approved "pools" of professional services providers:
1.  County's obligation for professional services under construction project:
     a.  Geo Technical;
     b.  Materials Testing;
     c.  Surveyors;
     d. Civil Engineer;
    
D.  Architect 
Nomination of at least 3 firms from HC current approved "pool' of Architectural Firms to complete the final phases for the Design and Construction of a New Courthouse [i.e. design development, construction documents; bidding or negotiation phase, construction/contract administration, & project close-out and warranty phases.
 
E.  Selection of Evaluation Committee(s) - Professional Services Providers Nominated:
_______________________________________
_______________________________________
_______________________________________
_______________________________________
_______________________________________

BACKGROUND


Fiscal Impact

FISCAL YEAR:
ACCT. #:
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Fiscal impact will not be a factor on these agenda items but will need to be identified when agreements are presented for acceptance and approval by HCCC.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 03/03/2016 03:22 PM
Budget and Management Veronica Ortiz 03/03/2016 03:35 PM
Final Approval Monica Salinas 03/04/2016 08:32 AM
Form Started By:
msalazar
Started On:
03/01/2016 02:43 PM
Final Approval Date:
03/04/2016