AI- 5593
22.L.3.
CC REGULAR
- Meeting Date:
- 09/25/2007
- Submitted For:
- Marty Salazar
- Submitted By:
- Priscilla Torres, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
Presentation by for discussion, consideration, acceptance and approval of claims and/or invoices with authority for auditor to issue payment for the items detailed and attached hereto:
1. Health and Human Services Department for Xerox in the total amount of $274.17. Department did not have a purchase order for invoice #100044751 and #100132674.
2. Pct. #2 for Rio Grande Concrete Accessories in the amount of $308.60 for invoice #0139160-IN. Department had obtained purchase order # 581023, but engineer ordered other materials to be purchased instead of the items that were on the purchase order.
3. Health Department for CDW Gov't. in the amount of $2,606.81 for invoice #GNT2470. Department placed order with incorrect purchase order.
4. Juvenile Justice Court for West Payment Center (Thomson West) in the amount of $97.00 for invoice # 6046563894. Merchandise was received prior to obtaining a purchase order.
1. Health and Human Services Department for Xerox in the total amount of $274.17. Department did not have a purchase order for invoice #100044751 and #100132674.
2. Pct. #2 for Rio Grande Concrete Accessories in the amount of $308.60 for invoice #0139160-IN. Department had obtained purchase order # 581023, but engineer ordered other materials to be purchased instead of the items that were on the purchase order.
3. Health Department for CDW Gov't. in the amount of $2,606.81 for invoice #GNT2470. Department placed order with incorrect purchase order.
4. Juvenile Justice Court for West Payment Center (Thomson West) in the amount of $97.00 for invoice # 6046563894. Merchandise was received prior to obtaining a purchase order.
BACKGROUND
1. Department contacted Xerox relocation department to schedule an equipment move. The billing procedures were not clear at the time of the request and the purchase order that was given to Xerox representative was the original purchase order for the contract services, therefore, the move was done without a purchase order to cover the relocation fees/services. Department used purchase order # 579343 which is for lease only to do the services.
2. Accessories were purchased for the McColl Road Storm Sewer Outfall Project.
3.Req. was placed on Comm. Court for Approval to purchase printers on 8-21-2007. Items were ordered on 8-24-2007, but used wrong purchase order. Department used year 2003 purchase order #505159 which was for Drainage District to order merchandise.
2. Accessories were purchased for the McColl Road Storm Sewer Outfall Project.
3.Req. was placed on Comm. Court for Approval to purchase printers on 8-21-2007. Items were ordered on 8-24-2007, but used wrong purchase order. Department used year 2003 purchase order #505159 which was for Drainage District to order merchandise.
Fiscal Impact
- FISCAL YEAR:
- 2007
- ACCT. #:
- 7-1100-444-00-240-001-0-346
- FUNDS AVAILABLE Y/N?:
- Pending
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Current available balance is $266.00 as of 9/21/07. Pending additional transfer (see AI-5683) in the amount of $10.00
- FISCAL YEAR:
- 2007
- ACCT. #:
- 7-1202-431-00-122-006-0-841
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Available balance is $28,169.00 as of 9/21/07.- FISCAL YEAR:
- 2007
- ACCT. #:
- 7-1293-441-00-340-005-0-745
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Available balance is $5,000.00 as of 9/21/07.- FISCAL YEAR:
- 2007
- ACCT. #:
- 7-1100-412-00-050-003-0-640
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Available balance is $161.00 as of 9/21/07.Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Budget and Management | Damaris San Miguel | 09/21/2007 09:38 AM |
| Purchasing / Internal | msalazar | 09/21/2007 01:53 PM |
| Auditor's Office | 09/21/2007 05:22 PM |
- Form Started By:
- Priscilla Torres
- Started On:
- 09/17/2007 11:54 AM
- Final Approval Date:
- 09/21/2007