AI- 66994
Purchasing Department 26.G.1.
CC - REGULAR
District Clerk
- Meeting Date:
- 10/09/2018
- Submitted For:
- Marty Salazar
- Submitted By:
- Hector Garcia, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
Requesting authorization to enter into a 36-month capital lease agreement with Pitney Bowes through Hidalgo County's membership/participation with Buyboard Contract #496-15, for a monthly payment of $824.03, billed quarterly at $2,472.09 inclusive of all required hardware and software for District Clerks Office including authority for the County Judge to sign all required documentation.
BACKGROUND
Relay 5000 Inserting System for District Clerks Office.
Due the lease being billed quarterly, the New Lease Renewal once approved and signed will not begin its billing schedule until after 12/30/2018. Requisition/Purchase Order will be issued once funding for 2019 is in place.
Due the lease being billed quarterly, the New Lease Renewal once approved and signed will not begin its billing schedule until after 12/30/2018. Requisition/Purchase Order will be issued once funding for 2019 is in place.
Fiscal Impact
- CALENDAR YEAR:
- 2019
- ACCT. #:
- 9-1100-412-00-090-001-0-442
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Will be coming out of 2019 Funds once they are allocated.- CALENDAR YEAR:
- 2018
- ACCT. #:
- 8-1100-412-00-090-001-0-442
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
2018 funding available upon liquidation of PO#775570. Also recommend line item transfer to cover remaining cost.Attachments
- Lease Agreement
- Pitney Bowes Inserter Information
- Legal Approval
- Price Verification
- 1295 Email
- Lease Calculator
- Capital Lease Log
- Sam.gov
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 10/04/2018 05:19 PM |
| Budget and Management | Veronica Ortiz | 10/05/2018 08:00 AM |
| Final Approval | Monica Salinas | 10/05/2018 06:13 PM |
- Form Started By:
- Hector Garcia
- Started On:
- 10/03/2018 11:04 AM
- Final Approval Date:
- 10/05/2018