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AI- 74076
Purchasing Department   24.G.1.
CC REGULAR AGENDA REGULAR MTG
Elections
Meeting Date:
01/28/2020
Submitted For:
Dina Trevino
Submitted By:
Marty Salazar, PURCHASING DEPT.
Department:
PURCHASING DEPT.

CAPTION

Discussion, consideration and applicable action regarding the Restatement of Exception from Hidalgo County's adopted Accounting Procedures Manual, Non-Travel Meals, Refreshments, and Related Expenses [HCCC action 02-11-14 for Trainings Only] and "Expand" the Restated Exception to include, but not be limited to the following types of Election Related meetings with: Political Subdivisions, Federal, State, Local Law Enforcement Agencies, Election Commission, Ballot Board, Operation Action Force, Elected Officials for the acquisition of supplies [as detailed in the supporting documentation/rationale from Elections Administrator] that are duly requisitioned and processed POs [such as those purchased in late 2019 for 2020 Election Cycle from Staples - attached herein].

BACKGROUND


Fiscal Impact

CALENDAR YEAR:
ACCT. #:
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Elections Dept. does have a budget from which make this type of expenditure. In addition, Purchase Orders for 2020 supplies are attached herein.

CALENDAR YEAR:
2020
ACCT. #:
0-1100-414-00-130-001-0-XXX
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Funds available as of 01/24/2020 in object codes 631 (Bottled Water), and 630 (Food). Elections will need to ensure that all future purchases are secured via purchase order.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 01/24/2020 01:55 PM
Budget and Management Veronica Ortiz 01/24/2020 04:14 PM
Final Approval Monica Salinas 01/24/2020 05:52 PM
Form Started By:
msalazar
Started On:
01/22/2020 02:29 PM
Final Approval Date:
01/24/2020