- Meeting Date:
- 02/26/2008
- Submitted For:
- Marty Salazar
- Submitted By:
- Olga Montero, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
A. Presentation for discussion, consideration and approval of modification to current agreement with Lone Star Shredding & Document Storage including but not limited to the following:
1. Settlement of overages fee rate (for period of 1-01-07 through 2-29-08) for County & District Clerks;
2. Extension of the current agreement from February 29, 2008 to March 31, 2008 (time only);
3. Agreed plan of action for the extraction of all boxes/files/documents and/or records by Hidalgo County for applicable departments (i.e. County & District Clerks, Sheriff Office & Purchasing Depts.);
B. Presentation for discussion, consideration and approval of a short term Continuity of Services Agreement with Lone Star Shredding & Document Storage for: Off Premises Records Storage, Management, Pickup, Retrieval & Delivery Services for the following applicable departments (County & District Clerks, Sheriff's Office & the Purchasing Dept.) in the total amount of $25,000.00 ;
C. Recommending award of bid and approval of contract (subject to legal review) for:"Off Premises Records Storage, Management, Pickup, Retrieval & Delivery Services" to the vendor submitting the lowest bid meeting Hidalgo County's approved specifications and/or requirements. (Bid No. 08-045-02-06-otm)
BACKGROUND
Fiscal Impact
- FISCAL YEAR:
- 2008
- ACCT. #:
- 1238-412-00-090-003-0-350
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$57,212.00 available balance as of 02/22/08.- FISCAL YEAR:
- 2008
- ACCT. #:
- 1100-423-21-280-002-0-350
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$17,851.00 available balance as of 02/22/08.- FISCAL YEAR:
- 2008
- ACCT. #:
- 1100-415-18-160-001-0-350
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$4,100.00 available balance as of 02/22/08.Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 02/22/2008 03:17 PM |
| Budget and Management | Dina Trevino | 02/22/2008 04:20 PM |
| Rey Salazar | Rey Salazar | 02/22/2008 05:07 PM |
| Auditor's Office | 02/22/2008 05:12 PM |
- Form Started By:
- Olga Montero
- Started On:
- 02/20/2008 02:56 PM
- Final Approval Date:
- 02/22/2008