CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 19, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - General Litigation (1100)
B.
2009 - Sheriff Department (1100)
C.
2009 - Sheriff's Investigation HB 65 (1227)
D.
2009 - Adult Detention Center (1100)
E.
2009 - Co. Wide Adm. (1100)
F.
2009 - Public Defender's (1100)
G.
2009 - Purchasing (1100)
H.
2009 - Purchasing (1100)
I.
2009 - Emergency Management (1100)
J.
2009 - H.I.D.T.A. Task Force (1291)
K.
2009 - J.P. 3/2 (1100)
L.
2009 - Constable Pct. 3 (1100)
3.
2010 Intradepartmental Transfers:
A.
2010 - Pct. #1 R&B (1201)
B.
2010 - Pct. #2 CRC San Juan (1100)
C.
2010 - Pct. #2 Parks (1212)
D.
2010 - Pct. #2 R&B (1202)
E.
2010 - Pct. #2 CRC-South Tower (1100)
F.
2010 - Pct. #2 Administration (1202)
G.
2010 - Pct. #2 CWS (1200)
H.
2010 - Pct. #3 Adm. (1203)
I.
2010 - Pct. #3 Sanitation (1100)
J.
2010 - Pct. #4 R&B (1204)
K.
2010 - Pct. #4 - Drainage Improvement Project (1204)
L.
2010 - DBM Employee Benefits (2201)
M.
2010 - DBM Budget Division (1100)
N.
2010 - I.T. Department (1100)
O.
2010 - I.T. Dept. (1242)
P.
2010 - I.T. Department (1100)
Q.
2010 - County Treasurer (1100)
R.
2010 - Adult Probation (1100)
S.
2010 - Health & Human Services Department - Clinics (1100)
T.
2010 - Health & Human Services Department - Clinics (1100)
U.
2010 - Planning Dept. (1100)
V.
2010 - 332nd District Court (1100)
W.
2010 - 370th District Court (1100)
X.
2010 - 389th District Court (1100)
Y.
2010 - 398th District Court (1100)
Z.
2010 - 449th District Court (1100)
AA.
2010 - Probate Court (1100)
BB.
2010 - County Court at Law #6 (1100)
CC.
2010 - Constable Pct. #3 (1100)
DD.
2010 - Constable Pct. #3 (1100)
EE.
2010 - Constable Pct. #5 (1100)
FF.
2010 - Human Resources (1100)
GG.
2010 - WIC (1292)
HH.
2010 - Safety Division (1100)
II.
2010 - Purchasing (1100)
JJ.
2010 - J.P. 3/2 (1100)
KK.
2010 - CAP (1200)
LL.
2010 - CAP (1200)
4.
2009 Interdepartmental transfers:
A.
Health & Human Services Department (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. To Health & Human Services Department in the amount of $1,150.00 to fund Pauper Burial Services.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. To Health & Human Services Department in the amount of $1,150.00 to fund Pauper Burial Services.
B.
Mailing Services (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Mailing Services (1100) in the amount of $1,143.28 to fund mailing services expenditures for December 2009.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Mailing Services (1100) in the amount of $1,143.28 to fund mailing services expenditures for December 2009.
C.
CO's Series 2004 (1334):
Approval of 2009 interdepartmental transfer from Certificates of Obligation Series 2004 from programs (030) and (041) to Pct No.2 Buildings program (021) and Pct No.2 Tax Office Building program (042) in the total amount of $197,267.42.
Approval of 2009 interdepartmental transfer from Certificates of Obligation Series 2004 from programs (030) and (041) to Pct No.2 Buildings program (021) and Pct No.2 Tax Office Building program (042) in the total amount of $197,267.42.
D.
General Litigation (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to General Litigation in the amount of $9,000.00.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to General Litigation in the amount of $9,000.00.
E.
Emergency Services (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Emergency Services in the amount of $23,375.00 to fund rural fire call payment for September 2009.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Emergency Services in the amount of $23,375.00 to fund rural fire call payment for September 2009.
F.
Pct. #1 - TXDOT (1315):
Approval of 2009 interdepartmental transfer of revenue from Intergovernmental Revenue-Alamo-FM907 (fund 1315, program #002) to Intergovernmental Revenue-TXDOT-FM907 (fund 1315, program #005) in the amount of $0.01, to correct revenue in order to agree with Deffered Revenue and Accounts Receivable for the FM 907 project.
Approval of 2009 interdepartmental transfer of revenue from Intergovernmental Revenue-Alamo-FM907 (fund 1315, program #002) to Intergovernmental Revenue-TXDOT-FM907 (fund 1315, program #005) in the amount of $0.01, to correct revenue in order to agree with Deffered Revenue and Accounts Receivable for the FM 907 project.
G.
Pct. #1 Drainage Improvement (1339):
Approval of 2009 interdepartmental transfer from Pct. 1 Drainage Improvement (program #052) to Olivarez #2 & Chapa #2 (program #062) and Spanish Palm (program #064) in the total amount of $16,115.00 to fund drainage project expenditures.
Approval of 2009 interdepartmental transfer from Pct. 1 Drainage Improvement (program #052) to Olivarez #2 & Chapa #2 (program #062) and Spanish Palm (program #064) in the total amount of $16,115.00 to fund drainage project expenditures.
H.
Pct. #2 CO 2009 Series (1339)
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into LJ Drainage Pond, (program 045) for Land in the amount of $20,000.00.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into LJ Drainage Pond, (program 045) for Land in the amount of $20,000.00.
I.
Pct. #4 C.O. 2009 Series(1339):
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (Program 036) to San Carlos Drain (Program 050) in the amount of $ 1,050.00.
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (Program 036) to San Carlos Drain (Program 050) in the amount of $ 1,050.00.
J.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $1,100), to Fike Pond (program 039 - $1,100), to Dickerson Pond (program 048 - $100), and to Guerra Pond (program 060 - $1,100) in the total amount of $3,400.00 to fund misc. expense reclassifications.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $1,100), to Fike Pond (program 039 - $1,100), to Dickerson Pond (program 048 - $100), and to Guerra Pond (program 060 - $1,100) in the total amount of $3,400.00 to fund misc. expense reclassifications.
K.
Pct. #4 C.O. 2009 Series(1339):
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (Program 036) to Aguilar Pond (Program 038) in the amount of $20,000.00.
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (Program 036) to Aguilar Pond (Program 038) in the amount of $20,000.00.
L.
Co. Wide Adm. (1100):
Approval of 2009 interdepartmental transfer from Jail to Co. Wide Adm (1100) in the amount of $215,236.48 to fund year end expenditures.
Approval of 2009 interdepartmental transfer from Jail to Co. Wide Adm (1100) in the amount of $215,236.48 to fund year end expenditures.
5.
2010 Interdepartmental Transfers:
A.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Insurance to Co. Wide Adm. (1100) in the amount of $6,000.00.
Approval of 2010 interdepartmental transfer from Insurance to Co. Wide Adm. (1100) in the amount of $6,000.00.
B.
Pct. #4 R&B - (1204):
Approval of 2010 interdepartmental transfer within Pct #4 R&B (1204) from Precinct #4 R&B (program 007) to Col Esperanza #2 (program 844) in the amount of $13,808.30 to fund project expenditures.
Approval of 2010 interdepartmental transfer within Pct #4 R&B (1204) from Precinct #4 R&B (program 007) to Col Esperanza #2 (program 844) in the amount of $13,808.30 to fund project expenditures.
6.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
7.
Monthly Fee Reports:
A.
District Clerk:
Approval of November 2009 monthly fee report.
Approval of November 2009 monthly fee report.
B.
County Clerk:
Approval of December 2009 Monthly Fee Reports.
Approval of December 2009 Monthly Fee Reports.
8.
Right of Way - Permits:
A.
1. Texas Eastern Transmission, LP:
a. Proposes to replace a 30" steel pipeline through Canton Road, 3300' east of Tower Rd in the Alamo Land & Sugar Co. Subd., Hidalgo County, TX to include the capping and grouting of 30" pipeline.
2. Ruben Cardenas:
a. Bore a 10" irrigation line within an 18" steel casing across Mile 8 North approximately 623' east of Mile 2 1/2 East.
a. Proposes to replace a 30" steel pipeline through Canton Road, 3300' east of Tower Rd in the Alamo Land & Sugar Co. Subd., Hidalgo County, TX to include the capping and grouting of 30" pipeline.
2. Ruben Cardenas:
a. Bore a 10" irrigation line within an 18" steel casing across Mile 8 North approximately 623' east of Mile 2 1/2 East.
9.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| S0610.02.000.0341.00 | Rolando Zapatero Jr | Security Land Title | $2720.29 |
10.
Membership Dues:
A.
Safety Division:
Requesting approval to renew 1 year subscription to Business Legal Reports, 2010 Safety Meetings Library Online, for Safety Officer Rene Parrao and authorize County Auditor to issue payment to Business & Legal Reports in the amount of $354.87.
Requesting approval to renew 1 year subscription to Business Legal Reports, 2010 Safety Meetings Library Online, for Safety Officer Rene Parrao and authorize County Auditor to issue payment to Business & Legal Reports in the amount of $354.87.
B.
Elections Department:
Requesting approval of 2010 membership dues for Yvonne Ramon to the Texas Association of Elections Administrators in the amount of $150.00.
Requesting approval of 2010 membership dues for Yvonne Ramon to the Texas Association of Elections Administrators in the amount of $150.00.
C.
Purchasing Dept.:
Requesting approval to make payment for the 2010 membership dues for the NIGP Excellence in Public Purchasing in the amount of $1,275.00 (through requisition #168270) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
Requesting approval to make payment for the 2010 membership dues for the NIGP Excellence in Public Purchasing in the amount of $1,275.00 (through requisition #168270) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
11.
Urban County:
A.
Request approval to enter into three (3) "Homebuyer Assistance Program" Contracts under the Home Program.
B.
Requesting approval of a Budget and Program Amendment for the City of Edcouch to the existing work plan for Urban County Program Year 22 (2009).
12.
Auditor's Office:
A.
Monthly Collection Reports for November and December 2009.
| OFFICE | FEES & COST | MONTH |
| Anzalduas Park | $ 728.00 | December 2009 |
| Constable Celestino Avila | $ 4,671.20 | November 2009 |
| Constable J.E. Guerra | $ 1,610.00 | November 2009 |
| Fire Marshal | $ 18,248.90 | November 2009 |
| Sheriff's Fee | $ 53,726.29 | November 2009 |
13.
Budget & Management:
A.
1. Approval to transfer $ 314,989.15 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for period 12/19-31/2009:
2. Approval of wire transfer to cover claims paid.
| 12/19-25/2009 | $ 132,211.33 |
| 12/26-31/2009 | $ 182,777.82 |
| TOTAL: | $ 314,989.15 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $94,658.86 for the period of 12/01-31/2009 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $94,658.86 for the period of 12/01-31/2009 and requesting approval of wire transfer.
14.
Purchasing Department:
A.
Acceptance and approval for invoice payment #299557-TEDSI INFRASTRUCTURE-Contract #C-08-226-09-30-PO# 613184 in the amount of $18,734.49 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
B.
Consideration and approval of Home Depot Commercial Account request form(s) submitted by the Facilities Management Department to add new account users.
C.
Requesting authority to advertise for Request for qualifications for "Registered Pharmacist Services" for Health and Human Services Department and approval of scope of services as attached hereto.
D.
Request approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add two additional drivers from Adult Probation to the fuel card list of authorized users.
E.
Requesting approval to extend acceptance date (through Addenda) for the Request for Qualifications for Consulting Services for a Feasibility Study for Development of a New Commuter Rail System for Hidalgo County, from January 20, 2010 to January 27, 2010. (RFQ No. 2010-031)
F.
Approval of the following Requests for Payment as submitted by contracted project engineer, Javier Hinojosa Engineering:
1. Invoice No. 10006 in the amount of $1,002.41 for "Tony Diaz Subdivision";
2. Invoice No. 10007 in the amount of $28,690.20 for "Prairie View Heights Subdivision Phase 1."
1. Invoice No. 10006 in the amount of $1,002.41 for "Tony Diaz Subdivision";
2. Invoice No. 10007 in the amount of $28,690.20 for "Prairie View Heights Subdivision Phase 1."
G.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a 12-month renewal software license agreement with Network Sciences, Inc. at $200.00/month, requisition #167545 for the Detention Center (Jail). Effective: 1/1/10 - 12/31/10; (0-1100-423-21-280-002-0-336)
3. Requesting authority to enter into a 12-month renewal copier service agreement with Copy Graphics, Inc. for the Precinct 4 through requisition #168319 for the amount of $400.00/year. Effective: 1/26/2010 - 1/25/2011 (0-1204-431-00-124-005-0-432)
4. Requesting authority to enter into a 12-months copier renewal service agreement with Copy Graphics for the WIC Department for (25) Canon C-130 copiers at $20.00 ea./month, requisition #168493, effective: 01/01/10-12/31/10. (0-1292-441-00-350-001-0-432) LIT;
5. Requesting authority to enter into a 12-month copier renewal service agreement with Copy Graphics for the (WIC) Women, Infant & Children Department for (2) Canon IR-1023 copiers at $20.00 ea./month & (1) Canon C-130 copier at $20.00/month, through requisition #168504, effective: 01/01/10-12/31/2010. (0-1292-441-00-350-001-0-432) LIT
6. Requesting authority to enter into a 12-month copier renewal service agreement with Digital Office for the (WIC) Women, Infant & Children Department for (4) CS-1500 @ $24.99 each/month, (2) CS-1510 @ $24.99 each/month, (9) CS-2014 @ $24.99 each/month, through requisition #168599, effective: 01/28/2010-01/27/2011. (0-1292-441-00-350-001-0-432) LIT
H.
Requesting authority to advertise and approval of procurement packet(i.e. requirements, scope of services, legal notice and draft contract etc.) as attached hereto for: Hidalgo County Juvenile Probation "Licensed Professional Counselor(s) For Expansion Of Current Pool" RFP No.: 2010-023-02-10-SGS
I.
Acceptance and approval of Change Order No. 2 with contractor Closner Construction Co. for Sundowner Recreational Center Subdivision, Pct. No. 2 reflecting a request for contract time extension due to rain days, easement delay days and water line services adjustments delay days as submitted through project engineer DOS Logistics, Inc. (C-CAP-09-188-07-07)
J.
Acceptance and approval of Change Order No. 2 with contractor Closner Construction Co. for Citriana Village Subdivision, Pct. No. 2 reflecting a request for an extended amount of days due to rain and wet days as submitted through project engineer Cruz-Hogan Consultants. (C-CAP-2009-183-05-19)
K.
Approval of final construction contract (awarded by CC on 12-15-09) for C-CAP-09-465-12-15 Road & Drainage Construction for Hilda Subdivision No. 2 between Hidalgo County and Valley Paving, Inc., in the amount of $100,200.10.
Note: Only two (2) pages of contract (include contract #, awarded vendor name, amount) are provided as back up, due to entire contract being too lengthy. Auditor's department is provided with one (1) fully executed original contract- project engineer: Javier Hinojosa Engineering
Note: Only two (2) pages of contract (include contract #, awarded vendor name, amount) are provided as back up, due to entire contract being too lengthy. Auditor's department is provided with one (1) fully executed original contract- project engineer: Javier Hinojosa Engineering
L.
Requesting authority to enter into a Technical Support renewal for 300 users s/n 20039294 for the (IT) Information Technology Department with The Software Group/Tyler Technologies, Inc. in the amount of $71.65 /user, total amount of $21,495.00/year through 12/31/2010.