CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 19, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-10-0003-D; Y Propane Service Inc. v. Wright Express-Coastal & Guadalupe "Lupe" Trevino
E.
Claim of Guadalupe Ramos
F.
Claim of Maria Elena Olivares
G.
Civil Action No. 7:09-112; Maria G. Ybarra v. Hidalgo County
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-10-0003-D; Y Propane Service Inc. v. Wright Express-Coastal & Guadalupe "Lupe" Trevino
E.
Claim of Guadalupe Ramos
F.
Claim of Maria Elena Olivares
G.
Civil Action No. 7:09-112; Maria G. Ybarra v. Hidalgo County
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion and action on Resolution authorizing Resale of Foreclosed Real Estate properties
11.
Safety Division - Roy Quintanilha:
A.
1. Discussion and action to authorize Fred Reyna to sign for and submit the 2009 Texas Tier Two Report.
2. Discussion and action to authorize the Auditor's Department to issue check in the amount of $50.00 made payable to: Tier Two Chemical Reporting Program - ZZ109-180 from account no. 0-1100-419-50-115-059-0-810.
2. Discussion and action to authorize the Auditor's Department to issue check in the amount of $50.00 made payable to: Tier Two Chemical Reporting Program - ZZ109-180 from account no. 0-1100-419-50-115-059-0-810.
12.
District Courts:
A.
139th District Court (1100):
1. Approval of salary increases for the following positions, effective next full pay period (02/01/10):
2. Approval of 2010 intradepartmental transfer.
3. Approval of revised salary schedule
1. Approval of salary increases for the following positions, effective next full pay period (02/01/10):
|
Slot No.
|
Position Title
|
Current Budgeted Salary
|
Proposed Budgeted Salary
|
Total Increase
|
|
0002
|
Court Coordinator
|
$65,328.00
|
$66,520.00
|
$1,192.00
|
|
0003
|
Bailiff/ Interpreter
|
$40,870.00
|
$41,340.00
|
$470.00
|
|
0004
|
Assistant Court Coordinator
|
$47,660.00
|
$48,281.00
|
$621.00
|
|
|
|
Total Increase Amount:
|
$2,283.00
|
|
2. Approval of 2010 intradepartmental transfer.
3. Approval of revised salary schedule
B.
449th District Court (1100):
1. Approval of salary increases for the following positions, effective next full pay period (02/01/10):
2. Approval of 2010 intradepartmental transfer.
3. Approval of revised salary schedule
1. Approval of salary increases for the following positions, effective next full pay period (02/01/10):
|
Slot No.
|
Position Title
|
Current Budgeted Salary
|
Proposed Budgeted Salary
|
Total Increase
|
|
0003
|
Court Coordinator
|
$65,625.00
|
$68,000.00
|
$2,375.00
|
|
0004
|
Bailiff/Interpreter
|
$46,000.00
|
$48,000.00
|
$2,000.00
|
|
Total Increase Amount:
|
$4,375.00
|
|||
2. Approval of 2010 intradepartmental transfer.
3. Approval of revised salary schedule
13.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
14.
IT Department - Renan Ramirez:
A.
Safety Division:
1. Authorization to delete cellular phone service through the County's membership/participation with CONTRACT: C-09231-09-22 for 956-313-9811 with awarded vendor HEB WIRELESS for the following:
2. Approval of the attached application for cell phone service request under the county's cell phone policy.
1. Authorization to delete cellular phone service through the County's membership/participation with CONTRACT: C-09231-09-22 for 956-313-9811 with awarded vendor HEB WIRELESS for the following:
| Quantity: | Description: | Department: | Employee | Cell Phone Number |
| 1 | UT Starcomm CDM7025 | Safety Division | Mario Martinez | 956-313-9811 |
2. Approval of the attached application for cell phone service request under the county's cell phone policy.
15.
Urban County - Diana Serna:
A.
Urban County Program on behalf of Hidalgo County Precinct No. 3 is requesting approval to extend the Interlocal Agreement with City of Palmview for the overlay of streets in the Tierra Linda Subdivision to February 26, 2010. The original agreement expired December 30, 2009. Due to increment weather and holidays, the project has not been completed.
B.
The Urban County Program is requesting approval of a best and final negotiated contract with L & G Engineering Laboratory, in the amount of $9,085.00 utilizing Year 22 (2009) funds for Material Testing Services for Mile 2 2/3 (also known as Saenz Street) a Street Improvements Project for the Hidalgo County Precinct No. 1 included in the Annual Workplan.
C.
Requesting authorization to extend fiscal year agreement with The Salvation Army -ESG Program YR 21- (2008) until March 31, 2010 and to amend the amounts allocated to essential services and maintenance and operations. Their agreement terminated Dec. 31, 2009.
D.
Urban County Program for Precinct No. 2 is requesting consideration and action to award and enter into Construction Contract with Garcia & Martinez Paving, Inc. (lowest bidder meeting all specifications and/or requirements) for the HUD CDBG-R flood drainage improvements to South Tower Estates located in Precinct 2 in the amount of $378,861.15 utilizing Year 22 (2009) flood drainage improvement funds. The project consists of flood drainage improvements to the subdivision.
16.
Elections Administration - Yvonne Ramon:
A.
Discussion and approval of Early Voting Sites (dates & times) for the March 2, 2010 Primary Election.
17.
Precinct #1 - Comm. Handy:
A.
Road & Bridge (1201):
1. Approval to create one (1) temporary full time Contracts Manager position, slot no. T088, budgeted hourly rate $21.16. Position not to exceed six months.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create one (1) temporary full time Contracts Manager position, slot no. T088, budgeted hourly rate $21.16. Position not to exceed six months.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
18.
Precinct #2 - Comm. Palacios:
A.
Requesting approval for the permit Application for Discharging Storm Water into Hidalgo County Drainage District No. 1 for New Precinct No.2 Office Complex Subdivision with signature of County Judge.
B.
1. Requesting to rescind action on agenda item (18809) approved by CC on 12-08-09 for the approval of Advance Funding Agreement Amendment#1 for project : Sugar Rd from Owassa Rd to Sioux Rd.
2. Discussion, consideration, acceptance and approval of Advance Funding Agreement Amendment #1 which terminates the project: Sugar Rd from Owassa Rd to Sioux Rd
3. Authority of County Judge to sign the required document(s): Advance Funding Agreement Amendment #1
2. Discussion, consideration, acceptance and approval of Advance Funding Agreement Amendment #1 which terminates the project: Sugar Rd from Owassa Rd to Sioux Rd
3. Authority of County Judge to sign the required document(s): Advance Funding Agreement Amendment #1
19.
Precinct #3 - Comm. Flores:
A.
Parks (1213)/ R&B (1203)/ Sanitation (1100):
1. Approval of deletions, creations, reclassifications, and transfers of employees of various regular full-time positions. Reviewed and recommended by reclassification committee, as per section 3.22 of the Civil Service Commission Rules. See attached worksheet.
2. Approval of 2010 interfund transfer.
3. Approval of 2010 revised salary schedule,
1. Approval of deletions, creations, reclassifications, and transfers of employees of various regular full-time positions. Reviewed and recommended by reclassification committee, as per section 3.22 of the Civil Service Commission Rules. See attached worksheet.
2. Approval of 2010 interfund transfer.
3. Approval of 2010 revised salary schedule,
20.
Precinct #4 - Comm. Garza:
A.
Discussion, consideration and approval of Interlocal Agreement between Hidalgo County and Santa Cruz Irrigation District #15.
21.
Budget & Management - Raul Silguero Jr.:
A.
Salary Schedule Changes:
1.
County Court At Law #1 (1100):
a. Approval to create one (1) temporary full time Court Clerk position, slot no. T006, budgeted hourly rate $9.00, position not to exceed six (6) months.
b. Approval of interdepartmental transfer
c. Approval of revised salary schedule
a. Approval to create one (1) temporary full time Court Clerk position, slot no. T006, budgeted hourly rate $9.00, position not to exceed six (6) months.
b. Approval of interdepartmental transfer
c. Approval of revised salary schedule
22.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval to declare as "surplus" numerous items and vehicles (County-owned and/or Seized) for the purpose of disposition through auction as set forth through Texas Local Government Code 263.152.(a)(1) and as further detailed on the Exhibit attached hereto.
5.
Approval of an Amendment to the Consulting Services Contract with The University Of Texas-Pan American in order to clarify and detail the obligations and responsibilities of the County as it relates to public involvement meetings in connection with contract # E-09-294-06-22-for-Professional Consulting Services For Asset Mapping And Strategic Planning To Guide Economic Development" Project for Hidalgo County.
6.
Requesting approval for Hidalgo County to exercise the one (1) year renewal/extension option as provided in the current contract for "Mats, Dust Mops & Shop Rags – Hidalgo County" under the same rates, terms and conditions effective March 02, 2010 to March 01, 2011 with Unifist Holdings, Inc.
7.
Recommendation by project engineer R. Gutierrez Engineering Corp. to award bid to the lowest bidder meeting all specifications: OG Construction Co., LLC in the amount of $78,145.00 for Road & Drainage Construction for Morning Sun Subdivision-Bid No. CAP-09-212-12-09-YSI
8.
Requesting approval for Hidalgo County to exercise the one (1) year renewal/extension option as provided in the current contracts for "Traffic Road Signs & Miscellaneous Equipment – Hidalgo County" under the same rates, terms and conditions effective February 21, 2010 to February 20, 2011 with:
a. Delta Specialties & Supplies (C-08-338-02-09)
b. Custom Products Corporation (C-08-338A-02-09)
a. Delta Specialties & Supplies (C-08-338-02-09)
b. Custom Products Corporation (C-08-338A-02-09)
B.
Pct. 1
1.
Requesting approval to continue "Security Services" for Hidalgo County Precinct #1 (approved by CC on 12/29/09) in connection with the request for "One (1) Uniformed Armed Security Guard including the "Off Scheduled Item" specifically-One (1) Marked Unit through the current awarded contracted vendor "Valley Metro Security Services-C-09-013-05-19" for security services at Hidalgo County Precinct #1's Sunrise and Sunset Parks due to vandalism on equipment and in order to preserve and protect County property.
C.
Pct. 2:
1.
Acceptance and approval of Work Authorization No. 2 for R. Gutierrez Engineering Corporation (Contract #C-09-419-10-27),with estimated fee of $11,600.00, provided by project engineer for a Phase I Environmental Site Assessment & Topographic & Boundary Survey for an approximately 10-acre tract of land located on South "I" Road.
D.
Pct. 3
1.
Requesting approval of Work Authorization No. 2 with Leonel Garza Jr., ( contract #C-09-343-10-06) for a "Fair Market Appraisal" (as approved by CC on 11-24-09) for the disposition of the former Precinct #3 Administrative Offices and Shop Complex so as to establish/set the "minimum acceptable bid amount" with ratification of PO #632694 in the amount of $2,000.00 (processed but as yet not released).
2.
Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $2,000.00) as submitted by project appraiser, Leonel Garza Jr. & Associates, LLC for appraisal services for "La Homa Ranch Citrus Groves Subdivision Unit No. 2" within Hidalgo County Pct. No. 3 through Contract #C-09-343-10-06.
E.
Elections Department
1.
Acceptance and approval of the negotiated service contract (reviewed and approved as to form by legal counsel) which includes a best and final offer, with Drake Communications Inc. for Interactive Voice Response System for Elections Department.
F.
Tax Office
1.
Approval of modifications to procurement packet (i.e. legal notices, specifications, requirements, etc.) as requested by Tax Assessor Collector for-Turnkey Solution for an Automated Tax Collection System for Hidalgo County (previously approved by CC on 1-12-10).
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Recommending award of bid and approval of a Lease/Contract document (approved as form by legal counsel) with sole bidder Siesta Village, dba, Villa De Cortez meeting all specifications and/or requirements for: Hidalgo County, Lease of Office Space to house Department of Public Safety (DPS)- City of Weslaco as attached hereto for No. 2010-028-01-13-MEG
23.
Adjourn