CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 2, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
C-182-10-E; Maria Espino v. Deputy Glenn P. Mendoza et al
E.
Claim of Juan Ortega
F.
Duties, evaluation & discipline of Head Start Director
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
C-182-10-E; Maria Espino v. Deputy Glenn P. Mendoza et al
E.
Claim of Juan Ortega
F.
Duties, evaluation & discipline of Head Start Director
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation of Status Briefing on 3rd floor Administration Building Renovation Project
C.
Domestic Relations Office (1100)
1. Approval to unreserve Family Protection Fee fund balance and appropriate into Domestic Relations Office in the amount of $75,000.00.
2. Approval to create one (1) regular part-time Domestic Relations Office Director, slot 0001, at $28.31/hour.
3. Approval of Salary Schedule.
1. Approval to unreserve Family Protection Fee fund balance and appropriate into Domestic Relations Office in the amount of $75,000.00.
2. Approval to create one (1) regular part-time Domestic Relations Office Director, slot 0001, at $28.31/hour.
3. Approval of Salary Schedule.
D.
Approval of funding agreement between County of Hidalgo and Museum of South Texas History
E.
Approval of Amendment to Interlocal Cooperation Agreement between the Hidalgo County Regional Mobility Authority and the County of Hidalgo
F.
Discussion, consideration, and action authorizing the Executive Officer to sign letter requesting access to the Boxing Gym's roof in order to continue the renovations of the Old Administration Building with assurance that the County will be responsible for maintaining the roof's integrity and for repairing any damages sustained, if any
11.
Safety Division - Roy Quintanilha:
A.
Requesting approval to accept settlement check from Gallagher Bassett Service in the amount of $1,375.68 for an auto accident with County vehicle. (Precinct 2)
12.
Office of the County Judge:
A.
Consideration and Adoption of a Proclamation Declaring February 2, 2010, as Groundhog Job Shadow Day in Hidalgo County.
13.
County Courts at Law:
A.
County Court At Law #6:
Presentation and approval of claims/invoices with authority for County Treasurer to issue payment/check after Auditor's processing procedures are completed for the following:
Presentation and approval of claims/invoices with authority for County Treasurer to issue payment/check after Auditor's processing procedures are completed for the following:
|
Invoice Date
|
Vendor
|
Invoice #
|
Amount
|
|
09/03/09
|
Cesar Gutierrez (reimbursement on bond-Jesse Trevino Ins.) |
351619
|
100.00
|
|
09/12/09
|
Veronica Mayfield (reimbursement for purchase made at Gateway Printing) |
2930523-0
|
43.12
|
14.
Sheriff's Office - Chief Martinez:
A.
1. Approval to ratify the previous Organized Crime Drug Enforcement (OCDE) agreement with DEA McAllen District Office approved by Commissioners' Court on 09/29/09.
2. Approval to reduce the previous OCDE Grant budget amendment by $17,500.00.
2. Approval to reduce the previous OCDE Grant budget amendment by $17,500.00.
B.
1. Approval to apply for the Recovery Act - Edward Byrne Memorial Justice Assistance Formula Grant Program Solicitation grant with Criminal Justice Division (CJD) of the Texas Governor's Office.
2. Authorization for County Judge to sign (electronically) the Assurances and Certification form.
2. Authorization for County Judge to sign (electronically) the Assurances and Certification form.
15.
Justices' of the Peace:
A.
J.P. 4/2 - Judge Palacios:
Presentation and approval of claims/invoices from Mayra Pena totaling $1,200.00 for translation services needed by department with authority for County Treasurer to issue payment/check after Auditor's processing procedures are completed.
Presentation and approval of claims/invoices from Mayra Pena totaling $1,200.00 for translation services needed by department with authority for County Treasurer to issue payment/check after Auditor's processing procedures are completed.
16.
Tax Office - Armando Barrera:
A.
Office Approval to increase the Tax Office Change Fund in the amount of $725.00.
17.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
18.
Emergency Services Division - Tony Pena:
A.
Approval of Claim/Invoice # 29971 from Alice Southern Equipment Service, Inc. in the amount of $319.20 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
19.
IT Department - Renan Ramirez:
A.
Approval of Geographic Information System (GIS) Interlocal Agreement between County of Hidalgo and City of McAllen
B.
Elections Dept:
1. Authorization to purchase through the County's membership/participation with DIR contract # DIR-SDD-597 with awarded vendor AT&T (Req. # 169211) for the following services:
2. Approval of the attached application for cellular phone service request under the county's newly adopted cell phone policy.
1. Authorization to purchase through the County's membership/participation with DIR contract # DIR-SDD-597 with awarded vendor AT&T (Req. # 169211) for the following services:
|
Quantity
|
Description
|
Unit Cost
|
Total Cost
|
Notes
|
|
4
|
AT&T Government Pooled Plan 500 min. per line
|
$49/month - 26%= $36.20 X 12 months
|
$1,740.48
|
Some government fees apply to service cost.
|
2. Approval of the attached application for cellular phone service request under the county's newly adopted cell phone policy.
C.
Facilities Management:
1. Authorization to change the name and account number for data card 956-225-8733 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached application for cellular phone request form under the county's cell phone policy.
1. Authorization to change the name and account number for data card 956-225-8733 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following:
| Description: | Department: | Transfer From: | Transfer To: | Data Card Number: |
| Ovation U727 | Facilities Management | Oralia Regino | Richard Sunday | 956-225-8733 |
| Ovation U727 | Facilities Management | 1100-415-00-200-001-0-532 Info.Tech | 1100-419-40-220-001-0-532 Facilities Mgt. | 956-225-8733 |
D.
Comm. Pct. #3:
1. Authorization to change the name for data card number 956-225-8607 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached application for cellular phone request form under the county's cell phone policy.
1. Authorization to change the name for data card number 956-225-8607 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following:
| Description: | Department: | Transfer From: | Transfer To: | Data Card Number: |
| Ovation U727 | Comm. Pct.3 | Elva Borrego | Mona Parras | 956-225-8607 |
2. Approval of the attached application for cellular phone request form under the county's cell phone policy.
E.
Right of Way:
1. Authorization to delete cellular phone service for 956-648-7660, 956-207-9298, and 956-457-5460 through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
2. Approval of the attached application for cell phone service request under the county's cell phone policy.
1. Authorization to delete cellular phone service for 956-648-7660, 956-207-9298, and 956-457-5460 through the County's membership/participation with CONTRACT: C09-231-09-22 with awarded vendor HEB WIRELESS for the following:
| Quantity: | Description: | Department: | Employee: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | Right Of Way | Carlos Moreno, Jr. | 956-648-7660 |
| 1 | UT Starcomm CDM7025 | Right Of Way | Jaime Salinas | 956-207-9298 |
| 1 | UT Starcomm CDM7025 | Right Of Way | Guadalupe Rodriguez | 956-457-5460 |
F.
Safety Division:
1. Authorization to delete cellular phone service through the County's membership/participation with CONTRACT: C09-231-09-22 for 956-313-9869 with awarded vendor HEB WIRELESS for the following:
2. Approval of the attached application for cell phone service request under the county's cell phone policy.
1. Authorization to delete cellular phone service through the County's membership/participation with CONTRACT: C09-231-09-22 for 956-313-9869 with awarded vendor HEB WIRELESS for the following:
| Quantity: | Description: | Department: | Employee: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | Safety Division | Pedro Luna | 956-313-9869 |
2. Approval of the attached application for cell phone service request under the county's cell phone policy.
20.
Urban County - Diana Serna:
A.
The Urban County Program is requesting approval of a best and final negotiated contract with TEDSI Engineering in the amount of $24,000.00 utilizing Year 22 (2009) funds for a Street Improvements Project for the Hidalgo County Precinct No. 1 Saenz Street (also known as Mile 2 2/3).
21.
Right of Way - Joe Pena:
A.
1. Consideration and approval to purchase a certain tract of land described as Parcel # 3 Burner Collection Site Project - Omar Salinas.
2. Consideration and approval to purchase a certain tract of land described as Parcel # 4 Burner Collection Site Project - Manuel Chavez and Daniel Almaraz.
2. Consideration and approval to purchase a certain tract of land described as Parcel # 4 Burner Collection Site Project - Manuel Chavez and Daniel Almaraz.
B.
Authorization for County Judge to execute Earnest Money Contract between the County of Hidalgo and First National Bank for the Drainage Equipment Storage Property - La Homa & SH 107 with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue check in the amount of $1,000.00 to Sierra Title Company (Escrow Agent) as Earnest Money Deposit.
22.
Precinct #3 - Comm. Flores:
A.
Requesting approval to accept a donation of 4,500 Cubic Yards of Salvaged Materials (Caliche) from TXDot for the Tordillo Road ( Business 83 south 1 Mile) for the Construction Access to the Drain Ditch and Outfalls.
23.
Budget & Management - Raul Silguero Jr.:
A.
Status update on the Hidalgo County Employee Classification and Compensation Plan Project.
B.
1. Approval of certification of revenue, as certified by the County Auditor, for 2009 intergovernmental contracts in the total amount of $830,330.43.
2. Approval of 2009 appropriation of certified revenue for various TXDOT (1315) projects in the total amount of $822,072.98.
3. Approval of 2009 appropriation of certified revenue for Certificate of Obligation Series 2006-Pct 4 (1336) for the 10th St Project (program 030) in the amount of $8,257.45.
2. Approval of 2009 appropriation of certified revenue for various TXDOT (1315) projects in the total amount of $822,072.98.
3. Approval of 2009 appropriation of certified revenue for Certificate of Obligation Series 2006-Pct 4 (1336) for the 10th St Project (program 030) in the amount of $8,257.45.
C.
Budget Appropriations:
1.
Health Benefits (2201):
Approval of 2009 appropriation of funds for Health Benefits Fund (2201) in the amount of $70,205.87 to fund year end expenditures.
Approval of 2009 appropriation of funds for Health Benefits Fund (2201) in the amount of $70,205.87 to fund year end expenditures.
D.
Salary Schedule Changes:
1.
Facilities Management (1100):
a. Approval of reclassification of the following postions, reviewed and recommended by Reclassification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (02/15/10):
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
a. Approval of reclassification of the following postions, reviewed and recommended by Reclassification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (02/15/10):
|
Slot No.
|
Current Position Title
|
Proposed Position Title
|
Current Salary
|
Proposed Salary
|
Adjustment
|
|
002
|
Operations Office Manager
|
Executive Assistant I
|
$44,491.00
|
$44,491.00
|
-0-
|
|
007
|
Air Conditioning Technician
|
Maintenance Supervisor
|
$34,650.00
|
$40,078.00
|
$5,428.00
|
|
049
|
Maintenance
|
Carpenter I
|
$22,345.00
|
$22,345.00
|
-0-
|
|
072
|
Assistant Projects Manager
|
Foreman
|
$32,760.00
|
$34,360.00
|
$1,600.00
|
|
079
|
Groundskeeper
|
Maintenance II
|
$22,800.00
|
$22,800.00
|
-0-
|
|
080
|
Groundskeeper
|
Maintenance II
|
$22,800.00
|
$22,800.00
|
-0-
|
|
081
|
Groundskeeper
|
Maintenance II
|
$22,800.00
|
$22,800.00
|
-0-
|
|
097
|
Carpenter/ Painter
|
Welder I
|
$23,891.00
|
$23,891.00
|
-0-
|
|
Total Adjustments:
|
$7,028.00
|
||||
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
2.
a. Constable Pct. #4 (1100) - Budget Consolidation/Staff:
1. Approval to consolidate Constable Pct. 4 Parking Lot Security (294-007) to Constable Pct. 4 (294-001) to include the following positions and employee transfers, effective next full pay period (02/15/10):
2. Approval of interdepartmental transfer from program 007 to program 001.
3. Approval of revised salary schedule.
b. Constable Pct. #4 (1100):
1. Approval to delete one (1) vacant regular full-time Chief Security/Chief Deputy Constable Step III position, slot no. 0015, budgeted salary $49,255.00.
2. Approval to create one (1) regular full-time entry level Deputy Constable position, slot no. 0017, budgeted salary $36,480.00 each, as per the Grade & Step Pay Plan.
3. Approval of revised salary schedule.
1. Approval to consolidate Constable Pct. 4 Parking Lot Security (294-007) to Constable Pct. 4 (294-001) to include the following positions and employee transfers, effective next full pay period (02/15/10):
|
FROM
|
TO
|
|||||
|
Employee No.
|
Position Title
|
Slot No.
|
Program
|
Slot No.
|
Program
|
Budgeted Salary
|
|
16497
|
Senior Deputy Constable Step IIII - Peace Officer
|
0001
|
007
|
0012
|
001
|
$44,777.00
|
|
138762
|
Senior Deputy Constable Step I
|
0002
|
007
|
0013
|
001
|
$41,800.00
|
|
122386
|
Senior Deputy Constable Step I - Peace Officer Bike Patrol
|
0003
|
007
|
0014
|
001
|
$41,800.00
|
|
Vacant
|
Chief Security/ Chief Deputy Constable Step III
|
0004
|
007
|
0015
|
001
|
$49,255.00
|
|
133841
|
Senior Deputy Constable Step I - Bike Patrol
|
0005
|
007
|
0016
|
001
|
$41,800.00
|
2. Approval of interdepartmental transfer from program 007 to program 001.
3. Approval of revised salary schedule.
b. Constable Pct. #4 (1100):
1. Approval to delete one (1) vacant regular full-time Chief Security/Chief Deputy Constable Step III position, slot no. 0015, budgeted salary $49,255.00.
2. Approval to create one (1) regular full-time entry level Deputy Constable position, slot no. 0017, budgeted salary $36,480.00 each, as per the Grade & Step Pay Plan.
3. Approval of revised salary schedule.
3.
a. Human Resources (1100):
1. Approval to create one (1) regular full-time Human Resource Specialist III position, slot no. 0011, and set salary and supplemental pay at $38,850.00 and $4,200.00 respectively.
2. Approval to transfer (lateral transfer) employee no. 166499 (from DBM - Workers' Comp.) to slot no. 0011, effective next full pay period (02/15/10).
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
b. DBM Workers' Compensation (1100):
1. Approval to delete one (1) regular full-time Risk Management Specialist position, slot no. 0014, budgeted salary and supplemental pay at $38,850.00 and $4,200.00 respectively.
2. Approval of revised salary schedule.
1. Approval to create one (1) regular full-time Human Resource Specialist III position, slot no. 0011, and set salary and supplemental pay at $38,850.00 and $4,200.00 respectively.
2. Approval to transfer (lateral transfer) employee no. 166499 (from DBM - Workers' Comp.) to slot no. 0011, effective next full pay period (02/15/10).
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
b. DBM Workers' Compensation (1100):
1. Approval to delete one (1) regular full-time Risk Management Specialist position, slot no. 0014, budgeted salary and supplemental pay at $38,850.00 and $4,200.00 respectively.
2. Approval of revised salary schedule.
4.
Pct. #4 - R&B (1204):
a. Approval to change one (1) Custodian position, slot no. 050 from regular part-time status to regular full time work status, budgeted salary $23,030.00 per year, effective next full pay period (02/15/10).
b. Approval of intradepartmental transfer
c. Approval of revised salary schedule.
a. Approval to change one (1) Custodian position, slot no. 050 from regular part-time status to regular full time work status, budgeted salary $23,030.00 per year, effective next full pay period (02/15/10).
b. Approval of intradepartmental transfer
c. Approval of revised salary schedule.
24.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
A. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Section .024 (a) (3)-"an item necessary because of unforeseen damage to public property", and (7)-"an item that can be obtained from only one source, including":(D)-"captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs";
B. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2010;
C. Requesting authority to purchase parts for County-owned heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2010.
B. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2010;
C. Requesting authority to purchase parts for County-owned heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2010.
5.
Recommending award of bid and approval of contracts to lowest multiple bidders meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Asbestos Abatement Services with an option for Bat Guano Removal for Hidalgo County Old Administration Building"-Bid No. 2009-071D-11-04-MSS.
6.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Engineering Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County's J-09- Project;
1st.______________________;2nd.______________________;3rd. __________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services related to and in connection with Hidalgo County's J-09- Project.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County's J-09- Project;
1st.______________________;2nd.______________________;3rd. __________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services related to and in connection with Hidalgo County's J-09- Project.
7.
a. Status of attempting to negotiate an AIA format agreements to include Work Authorizations with number one ranked firms of Dannebaum and ERO for the provision of architectural services for county owned buildings/structures that are in need of repairs/renovations/remodeling or additions; therefore, in the alternative,
b. Requesting approval to negotiate "On-Call" (on an as needed basis) Contracts with ERO (for county-owned buildings/structures located in Pcts. 1, 2 & 3) and Dannebaum (for county-owned buildings/structures located in Pct. 4) for the provision of architectural services in connection with necessary/needed repairs/renovations/remodeling or additions on a per project basis through AIA forms of Agreements with selection/designation of the County 's Point of Contact (POC) ________________ for said projects.
c. Designation/Selection of the County's Point of Contact (POC) _______________ for the approved engineering services contracts in connection with necessary/needed repairs/renovations/remodeling or additions for county-owned buildings/structures.
b. Requesting approval to negotiate "On-Call" (on an as needed basis) Contracts with ERO (for county-owned buildings/structures located in Pcts. 1, 2 & 3) and Dannebaum (for county-owned buildings/structures located in Pct. 4) for the provision of architectural services in connection with necessary/needed repairs/renovations/remodeling or additions on a per project basis through AIA forms of Agreements with selection/designation of the County 's Point of Contact (POC) ________________ for said projects.
c. Designation/Selection of the County's Point of Contact (POC) _______________ for the approved engineering services contracts in connection with necessary/needed repairs/renovations/remodeling or additions for county-owned buildings/structures.
8.
Requesting authority to advertise with approval of plans and specifications developed by project engineer Quintanilla Headly and Associates, Inc. for Hidalgo County -Site and Utility Improvements for New Hidalgo County Primary Care and Substance Abuse Facility. RFB No. 2010-050-02-24-MSS.
9.
a. Acceptance and approval of "Pool" (as listed on the RFQ Acceptance Sheet attached hereto) of pre-qualified firms submitting Statements of Qualifications for engagement through the established statutory and local protocal (i.e.-nomination by users, ranking by cc, negotiation of an agreement, etc.) on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
1. "Engineering Services" - (RFQ No. 2010-011-01-13-MSS)
2. "Architectural Services" - (RFQ No. 2010-015-01-13-MEG)
3. "Construction Materials Testing Services" - (RFQ No. 2010-014-01-13-YZV)
4. "Real Estate Appraisers" – (RFQ No. 2010-012-01-13-OTM)
5. "Surveyor Services" – (RFQ No. 2010-012A-01-13-OTM)
with the efffective date of said "pools" February 9, 2010;
and, if desired and/or recommended by CC;
b. Authority to re-advertise any of the above captioned professional services for the purpose of expansion of said "pools".
1. "Engineering Services" - (RFQ No. 2010-011-01-13-MSS)
2. "Architectural Services" - (RFQ No. 2010-015-01-13-MEG)
3. "Construction Materials Testing Services" - (RFQ No. 2010-014-01-13-YZV)
4. "Real Estate Appraisers" – (RFQ No. 2010-012-01-13-OTM)
5. "Surveyor Services" – (RFQ No. 2010-012A-01-13-OTM)
with the efffective date of said "pools" February 9, 2010;
and, if desired and/or recommended by CC;
b. Authority to re-advertise any of the above captioned professional services for the purpose of expansion of said "pools".
10.
Requesting approval of request for payment for Inv # 7281 (Pmt#1 and Final) in the amount of $10,000.00 submitted by Quintanilla, Headley & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-477-12-09 and WA #4 (PO #632979 - Topographic surveying - Faysville Pumps).
B.
Pct. 1
1.
Requesting acceptance and approval of Work Authorization #2 in the amount of $38,665.98 with Dos Land Surveying-Contract #C-09-420-10-20, contracted firm for the provision of surveying services for the Mile 12½ North From FM 493 To Mile 6 West in connection with the Professional Surveying Services For Precinct #1 Projects On An On-Call Basis.
C.
Pct. 2
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Engineering Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Precinct No _ 2__ Projects;
1st.______________________;2nd.______________________;3rd. ____________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct No __ 2___ Projects.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Precinct No _ 2__ Projects;
1st.______________________;2nd.______________________;3rd. ____________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct No __ 2___ Projects.
2.
a. Acceptance, and approval to execute a Petition for Exclusion, from Hidalgo County Irrigation District No. 2, for the "Precinct No. 2 Office Complex Subdivision";
b. Requesting approval for payment in the amount of $50.00 to Hidalgo County Irrigation District No. 2 (HCID No. 2) for the, "Precinct No. 2 Office Complex Subdivision" with authority for Auditor to issue a check so as to comply with HCID No. 2 requirements.
b. Requesting approval for payment in the amount of $50.00 to Hidalgo County Irrigation District No. 2 (HCID No. 2) for the, "Precinct No. 2 Office Complex Subdivision" with authority for Auditor to issue a check so as to comply with HCID No. 2 requirements.
D.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $2,000.00) as submitted by project appraiser, Leonel Garza Jr. & Associates, LLC for appraisal services for "Lot 6, Salida Del Sol Estates (Mile 7 N)" within Hidalgo County Pct. No. 3 through Contract #C-09-343-10-06.
2.
Acceptance, and approval of Work Authorization No. 4 (with a estimated cost of $3,954.43) for "Tordillo Rd (Bus 83 to Mile 1 South)" with L&G Engineering, to provide engineer services to Hidalgo County Precinct No. 3. C-09-177-05-26
E.
Pct. 4
1.
Requesting approval of a professional services agreement with VALLEY LAND TITLE COMPANY, LTD. for the purposes of "Title Company Related Services" for the (Trenton Drain as part of the San Carlos Drainage Improvements Project) in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4 and (as selected for negotiations through County's protocol from the "POOL" of Title Companies by C.C. on 10/20/09).
F.
Colonia Access Program Pct. 1
1.
Discussion and applicable action on a recommendation by project engineer Rodriguez Engineering to award to the lowest bidder meeting all specifications: M Construction LTD in the amount of $92,657.00 for Bid No. CAP-09-469-12-23-YSI "Road & Drainage Construction for Colonia Boyce.
2.
Discussion and applicable action on a recommendation by project engineer Rodriguez Engineering to award to the lowest bidder meeting all specifications: M Construction LTD in the amount of $152,253.00 for: Road & Drainage Construction of Mary Ann Subdivision- Bid No. CAP-09-471-12-23-YSI.
G.
Executive Officer:
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Engineering Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services as requested through Executive Officer for: "Old Admin. Bldg. Parking Lot Paving /Resurfacing Project";
1st.______________________;2nd.______________________;3rd. __________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Executive Office Project.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services as requested through Executive Officer for: "Old Admin. Bldg. Parking Lot Paving /Resurfacing Project";
1st.______________________;2nd.______________________;3rd. __________________;
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Executive Office Project.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
25.
Adjourn