CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 2, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Emergency Services (1100)
B.
2009 - Human Resources/ Civil Service (1100)
C.
2009 - District Clerk (1100)
D.
2009 - District Attorney (1100)
E.
2009 - County Court At Law #1 (1100)
F.
2009 - County Court At Law #2 (1100)
G.
2009 - 389th District Court (1100)
H.
2009 - Pct. #1 BCAP (1312)
3.
2010 Intradepartmental Transfers:
A.
2010 - Safety Division (1100)
B.
2010 - Human Resources/ Civil Service (1100)
C.
2010 - Human Resources (1100)
D.
2010 - Office of Emergency Management (1100)
E.
2010 - County Judge's Office (1100)
F.
2010 - Fire Marshal (1100)
G.
2010 - Tax Office (1100)
H.
2010 - IT Countywide (1100)
I.
2010 - I.T. Department (1100)
J.
2010 - County Court at Law #2 (1100)
K.
2010 - County Court at Law #6 (1100)
L.
2010 - 370th District Court (1100)
M.
2010 - JP 4/2 (1100)
N.
2010 - Pct. #1 Sanitation (1100)
O.
2010 - Pct. #2 Administration (1202)
P.
2010 - Pct. #2 Parks (1212)
Q.
2010 - Pct. #2 CAP (1200)
R.
2010 - Pct. #3 Sanitation (1100)
S.
2010 - Pct. #3 Sanitation (1100)
4.
2009 Interdepartmental transfers:
A.
Pct. #4 C.O. 2009 Series(1339):
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from Fike Pond (Program 039) to Dickerson Pond (Program 048) in the amount of $ 169,784.30.
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from Fike Pond (Program 039) to Dickerson Pond (Program 048) in the amount of $ 169,784.30.
B.
Juvenile Detention (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Juvenile Detention (1100) in the amount of $6,705.15 to fund year end expenditures.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Juvenile Detention (1100) in the amount of $6,705.15 to fund year end expenditures.
5.
2010 Interdepartmental Transfers:
A.
C.O., 2006 Administration Building (1336):
Approval of 2010 interdepartmental transfer within the Certificate of Obligation Series 2006 from Courthouse Additional Parking (program 028) to Administration Building (program 025) in the amount of $164,812.55 to fund engineering services for the parking lot project.
Approval of 2010 interdepartmental transfer within the Certificate of Obligation Series 2006 from Courthouse Additional Parking (program 028) to Administration Building (program 025) in the amount of $164,812.55 to fund engineering services for the parking lot project.
B.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Insurance to Co. Wide Adm. in the amount of $84,400.00.
Approval of 2010 interdepartmental transfer from Insurance to Co. Wide Adm. in the amount of $84,400.00.
C.
Pct. #4 R&B (1204):
Approval of 2010 interdepartmental transfer within Pct. #4 R&B (1204) from Precinct #4 R&B (program 007) to Lakeview Subdivision (program 401) in the amount of $45,336.47.
Approval of 2010 interdepartmental transfer within Pct. #4 R&B (1204) from Precinct #4 R&B (program 007) to Lakeview Subdivision (program 401) in the amount of $45,336.47.
D.
Co. Comm. (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Co. Comm in the amount of $28,400.00.
Approval of 2010 interdepartmental transfer from Co. Wide Adm. to Co. Comm in the amount of $28,400.00.
6.
Interfund transfers:
A.
Pct. #1 TXDOT (1315):
Approval of 2010 interfund transfer from Pct. 1 P/U Rd (fund 1201, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $5,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2010 interfund transfer from Pct. 1 P/U Rd (fund 1201, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $5,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
B.
Pct. #2 CRC- S. Tower (1100):
Approval of 2010 interfund transfer from Pct No.2 Parks (1212) to Pct No.2 CRC-S. Tower (1100) in the amount of $15,000.00.
Approval of 2010 interfund transfer from Pct No.2 Parks (1212) to Pct No.2 CRC-S. Tower (1100) in the amount of $15,000.00.
C.
Pct. 3 Drain Imprv Prj (1203):
Approval of 2009 interfund transfer from Road Administration (1200) to Pct. 3 Drainage Improvement Project (1203) in the amount of $73,000.00 to fund year end expenditures.
Approval of 2009 interfund transfer from Road Administration (1200) to Pct. 3 Drainage Improvement Project (1203) in the amount of $73,000.00 to fund year end expenditures.
D.
Pct. #3 R&B (1203):
Approval of 2010 interfund transfer from TxDot Project (1315) to Precinct #3 Road & Bridge (1203) in the amount of $31,671.88.
Approval of 2010 interfund transfer from TxDot Project (1315) to Precinct #3 Road & Bridge (1203) in the amount of $31,671.88.
E.
Pct. #3 C.O. 2009 (1339):
Approval of 2010 interfund transfer from TxDot Project (1315) to Precinct #3 Certificate of Obligations Series 2009 (1339) in the amount of $102,508.40.
Approval of 2010 interfund transfer from TxDot Project (1315) to Precinct #3 Certificate of Obligations Series 2009 (1339) in the amount of $102,508.40.
7.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
Reimbursement of a Cash Deposit:
1. Berny Estates Unit 2 Subdivision – Pct. 4 (Edward J. Vela)
1. Berny Estates Unit 2 Subdivision – Pct. 4 (Edward J. Vela)
8.
Right of Way - Permits:
A.
1. The North Alamo Water Supply Corporation:
a. Approximately 500' east of Tower Rd on the south side of Iowa Rd- Bore- Mayra Barrera; 3/4" serv conn
2. T.J. Farms:
a. The proposed 8 inch pvc irrigation line will be installed with a 12 inch pvc casing across 13th Street (A 40.0 foot County Road) at the following distances east of Brushline Road: 314.00 feet and 2,776.0 feet. Crossing will be done by open cut and backfill as per attached detail. 13th Street is a dirt road.
a. Approximately 500' east of Tower Rd on the south side of Iowa Rd- Bore- Mayra Barrera; 3/4" serv conn
2. T.J. Farms:
a. The proposed 8 inch pvc irrigation line will be installed with a 12 inch pvc casing across 13th Street (A 40.0 foot County Road) at the following distances east of Brushline Road: 314.00 feet and 2,776.0 feet. Crossing will be done by open cut and backfill as per attached detail. 13th Street is a dirt road.
9.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #120642, #061808, and #047066.
10.
Membership Dues:
A.
398th District Court (1100):
Approval to pay 2010 membership dues to the State Bar College in the amount of $60.00 for the 398th District Court Judge Aida Salinas Flores, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay 2010 membership dues to the State Bar College in the amount of $60.00 for the 398th District Court Judge Aida Salinas Flores, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
11.
Budget & Management:
A.
1. Approval to transfer $291,344.95 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for period 01/01-08/1010:
2. Approval of wire transfer to cover claims paid.
| 01/01/2010 | $ 46,237.15 |
| 01/02-08/2010 | $ 245,107.80 |
| TOTAL: | $ 291,344.95 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $35,636.51 for the period of 01/01-15/2010 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $35,636.51 for the period of 01/01-15/2010 and requesting approval of wire transfer.
Purchasing Department:
A.
1. Acceptance and approval of payment for Invoice No. 299604 in the amount of $331.33 (2nd Call, various subdivisions) as submitted by project engineer TEDSI Infrastructure Group with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Acceptance and approval of payment for Invoice No. 299606 in the amount of $2,320.31 (3rd Call, various subdivisions) as submitted by project engineer TEDSI Infrastructure Group with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Acceptance and approval of payment for Invoice No. 299606 in the amount of $2,320.31 (3rd Call, various subdivisions) as submitted by project engineer TEDSI Infrastructure Group with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
Approval of the following Requests for Payment as submitted by contracted project engineer, Javier Hinojosa Engineering:
1. Invoice No. 10008 in the amount of $2,551.24 for "Lucky "I" Street";
2. Invoice No. 10009 in the amount of $2,038.64 for "Brushline Road (Mile 7 to Mile 8)."
1. Invoice No. 10008 in the amount of $2,551.24 for "Lucky "I" Street";
2. Invoice No. 10009 in the amount of $2,038.64 for "Brushline Road (Mile 7 to Mile 8)."
C.
1. Requesting approval to execute required commercial service agreement & authority to enter into a 12-months service agreement with SHRED-IT for the Health & Human Services Department through requisition #168410 in the amount of $200.00/mo. effective upon approval (0-1100-441-00-340-001-0-350);
2. Requesting authority to enter into a 12-month software maintenance renewal agreement with Productive Online Corporation dba Productive Corporation for the Planning Department in the amount of $199.00/year through requisition #168235, effective upon approval (0-1100-419-10-210-001-0-336);
3. Requesting authority to enter into one year maintenance agreement with Joe Sanchez Office Machines for (4) date/time stampers for the Auditors Office through requisition #169410 for the following machines, effective upon approval;
4. Requesting approval & authority to execute required commercial alarm system monitoring service agreement for 3 years with Argus Security Systems for the following department from the Tax Office effective upon approval;
5. Requesting approval & authority to execute required commercial alarm system monitoring service agreement for 3 years with Superior Alarms for the following departments from Precinct 2, effective upon approval;
6. Requesting approval & authority to execute required commercial alarm system monitoring service agreement for 3 years with Security Depot Security Systems for the following departments from Precinct 1, effective upon approval;
2. Requesting authority to enter into a 12-month software maintenance renewal agreement with Productive Online Corporation dba Productive Corporation for the Planning Department in the amount of $199.00/year through requisition #168235, effective upon approval (0-1100-419-10-210-001-0-336);
3. Requesting authority to enter into one year maintenance agreement with Joe Sanchez Office Machines for (4) date/time stampers for the Auditors Office through requisition #169410 for the following machines, effective upon approval;
|
Model
|
Serial
|
Monthly
|
Account Number
|
|
Lathem LTT
|
#u-75230
|
$125.00
|
0-1100-415-21-170-001-0-432
|
|
Lathem LTT
|
#u-112116
|
$125.00
|
0-1100-415-21-170-001-0-432
|
|
Lathem LTT
|
#u-91971
|
$125.00
|
0-1100-415-21-170-001-0-432
|
|
Acroprint ET
|
#065755po
|
$125.00
|
0-1100-415-21-170-001-0-432
|
4. Requesting approval & authority to execute required commercial alarm system monitoring service agreement for 3 years with Argus Security Systems for the following department from the Tax Office effective upon approval;
| Requisition | Location | Service | Monthly | Account Number |
| 167796 | Mission Auto License 722 N. Breyfogle Mission, TX 78572 |
Burglar Alarm Monitoring | $15.00 |
0-1100-415-15-140-001-0-413 |
| 169348 | Weslaco Auto Dept. 1902 Joe Stephens Weslaco, TX 7859 |
Burglar Alarm Monitoring | $15.00 | 0-1100-415-15-140-001-0-413 |
5. Requesting approval & authority to execute required commercial alarm system monitoring service agreement for 3 years with Superior Alarms for the following departments from Precinct 2, effective upon approval;
|
168643
|
Administration Office
301 E. State St. Pharr, TX |
Burglar, Panic, Low Battery Monitoring
|
$120.00 Annually
|
0-1202-431-00-122-005-0-413
|
|
168643
|
Director of Field Operations
|
Burglar & Panic Monitoring
|
$120.00 Annually
|
0-1202-431-00-122-005-0-413
|
|
168643
|
Shop Area
|
Burglar, Panic & Low Battery Monitoring
|
$120.00 Annually
|
0-1202-431-00-122-005-0-413
|
6. Requesting approval & authority to execute required commercial alarm system monitoring service agreement for 3 years with Security Depot Security Systems for the following departments from Precinct 1, effective upon approval;
| 169233 | Warehouse 1902 Joe Stephens Ave. Weslaco, TX 78596 |
Fire Alarm Off-Premises Monitoring Local Fire Alarm |
$25.00 | 0-1201-431-00-121-005-0-413 |
| 169235 | Delta Lake Park (Office) |
|
$24.15 | 0-1211-452-00-121-013-0-413 |
| 169236 | Delta Lake Park (Shop) 28312 FM 88 Edcouch, TX 78538 |
Burglar Alarm Off-Premises Monitoring Digital Dialer Communicator |
$21.95 | 0-1211-452-00-121-013-0-413 |
| 169238 | Main Office 1902 Joe Stephens Ave. Weslaco, TX 78596 |
Fire Alarm Off-Premises Monitoring Local Fire Alarm |
$25.00 | 0-1201-431-00-121-004-0-413 |
D.
Requesting authority to advertise and approval of procurement packet(i.e. requirements, scope of services, legal notice and draft contract etc.) as attached hereto for: Hidalgo County "Maintenance & Repair for Elevators located in County Owned Buildings"for Facilities Management- RFB No.: 2010-038-02-24-MEG
E.
Requesting authority to exercise the option to renew/extend the first (1) of two (2) additional one-year (1) terms option as provided in the contract for " Landfill Access" for Precinct No. 1 (C-09-017-02-24) between Hidalgo County and BFI Waste Systems of North American Inc., under the same rates, terms and conditions, effective February 28, 2010, thru March 1, 2011.
F.
Requesting authority to advertise and approval of procurement packet (i.e. requirements, scope of services, legal notice and draft contract etc.) as attached hereto for: Hidalgo County Health and Human Services for - "Mosquito Control Chemicals" RFB No.: 2010-045-02-00-SMA.
G.
Acceptance and approval of Change Order No. 3 with contractor Closner Construction Co. LC for Citriana Village Subdivision, Pct. No. 2 reflecting a request for an extended amount of days due to rain and wet days as submitted through project engineer Cruz-Hogan Consultants. (C-CAP-2009-183-05-19)
H.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-07-274-02-21-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Chief Physician Services-First (1st year) of two(2)-one(1) year extension with Dr. Marin Garza;
2. C-09-034-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Professional Psychologists-First (1st year) of two(2)-one (1) year extension with Xavier Martinez, PhD;
3. C-09-034A-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Professional Psychologists-First (1st year) of two(2)-one (1) year extension with Roy E. Cain, PhD;
4. C-035-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Sex Offender Treatment Provider(s)-First (1st year) of two(2)-one (1) year extension with Steven J. Zak, PhD;
5. C-035A-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Sex Offender Treatment Provider(s)-First (1st year) of two(2)-one (1) year extension with Jerry Amaya, MS, LMFT, LSOTP;
6. C-09-103-05-19-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Professional Psychologist(s)-First (1st year) of two(2)-one (1) year extension with Ramiro R. Ramirez, PhD;
7. C-09-378-10-27-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Expansion to Existing Pool for Licensed Sex Offender Treatment Provider(s)-First (1st year) of two (2)-one (1) year extension with Blanche Kelly, LPC, LSOTP.
1. C-07-274-02-21-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Chief Physician Services-First (1st year) of two(2)-one(1) year extension with Dr. Marin Garza;
2. C-09-034-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Professional Psychologists-First (1st year) of two(2)-one (1) year extension with Xavier Martinez, PhD;
3. C-09-034A-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Professional Psychologists-First (1st year) of two(2)-one (1) year extension with Roy E. Cain, PhD;
4. C-035-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Sex Offender Treatment Provider(s)-First (1st year) of two(2)-one (1) year extension with Steven J. Zak, PhD;
5. C-035A-02-17-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Sex Offender Treatment Provider(s)-First (1st year) of two(2)-one (1) year extension with Jerry Amaya, MS, LMFT, LSOTP;
6. C-09-103-05-19-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Licensed Professional Psychologist(s)-First (1st year) of two(2)-one (1) year extension with Ramiro R. Ramirez, PhD;
7. C-09-378-10-27-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Expansion to Existing Pool for Licensed Sex Offender Treatment Provider(s)-First (1st year) of two (2)-one (1) year extension with Blanche Kelly, LPC, LSOTP.
I.
Requesting authority to approve correct effective date of renewal/extension for "Mats, Dust Mops, & Shop Rags-Hidalgo County." Correct effective date is March 01, 2010 not March 02, 2010 as previously submittted/approved (cc 01-19-10).
J.
Acceptance and approval of invoice #9582 from "Guerra Construction-Contract #c-09-009-03-03" (segment 04A-Penitas) in the amount of
$59,823.00 through purchase order #624409 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
K.
Acceptance and approval for payment of Invoice #03.08PA-Dos Logistics, Inc.-Contract #C-08-389-10-28-PO#618144 in the amount of $23,979.96 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
L.
Presentation for discussion, consideration and approval of final construction contract (awarded by CC on 12-15-09) for C-CAP-09-382-12-15 Road & Drainage Construction for High Point Subdivision between Hidalgo County and Total Commitment , LLC in the amount of $58,460.50.
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: "Hidalgo County Precinct 2-Geo-Grid Replacement Material"RFB:2010-035-02-24-SGS.
N.
Approval of final construction contract (awarded by CC on 11-24-09) for C-CAP-09-416-10-14 Road & Drainage Construction for Chapa North & South Subdivisions between Hidalgo County and Asago Construction , LLC in the amount of $171,989.05.
O.
Requesting authority to enter into a (3) months rental agreement for (30) laptops for the Elections Department with SmartSource Computer & AV Rentals in the amount of $365.00 each laptop rental, round trip shipping/freight charges of $595.00, MS Office 2003 Pro for $30.00 each, and a damage waiver charge of 10% for $1,185.00, for a total amount of $13,630.00 thru requisition 169401 effective: 02/03/2010 thru 05/11/2010.