CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 8, 2010
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
EEOC Charge No. 451-2010-00068; Veronica Espinoza v. Hidalgo County
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
EEOC Charge No. 451-2010-00068; Veronica Espinoza v. Hidalgo County
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
Sheriff's Office - Chief Martinez:
A.
Approval to appropriate $10,000.00 from the December 31, 2009 Fund Balance (unreserved) in the Sheriff's Federal Sharing - U.S. Department of Treasury Fund 1228 for the year 2010.
B.
Pursuant to Hidalgo County Cellular telephone policy (Contract: HGAC CW05-02), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Cards Request) for the following:
Approval for requisition # 170012 for 10 data Cards ($47.99 each per month).
Approval for requisition # 170012 for 10 data Cards ($47.99 each per month).
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
13.
IT Department - Renan Ramirez:
A.
Approval to pay Sprint Invoices including the cost of additional services for the following billing cycle:
| Billing Cycle: | Invoice Date: |
| Aug. 17 - Sept. 16, 2009 | Sept. 20, 2009 |
B.
Juvenile Probation:
1. Authorization to purchase REQUISITION # 169816 through the County's membership/participation with CONTRACT: C-09-231-09-22 with awarded vendor HEB WIRELESS for the following services:
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
1. Authorization to purchase REQUISITION # 169816 through the County's membership/participation with CONTRACT: C-09-231-09-22 with awarded vendor HEB WIRELESS for the following services:
| Quantity: | Description: | Department: | Employee: | Cell Phone Number: |
| 2 | UT Starcomm CDM7025 | Hidalgo County Juvenile Probation | Office Use | 956-219-9921 956-219-9925 |
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
C.
Discussion, consideration, and action on amended Hidalgo County CELL PHONE POLICY .
D.
Facilities Management:
1. Authorization to purchase through the County's membership/participation with CONTRACT: C-09-231-09-22 (REQUISITION # 169547 and 169549 in the amount of $660.00 and $90.00, respectivley) with awarded vendor HEB WIRELESS for the following service:
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
1. Authorization to purchase through the County's membership/participation with CONTRACT: C-09-231-09-22 (REQUISITION # 169547 and 169549 in the amount of $660.00 and $90.00, respectivley) with awarded vendor HEB WIRELESS for the following service:
| Quantity: | Description: | Department: | Employee: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | Facilities Management | Pablo Herrera | 956-289-0622 |
| 1 | UT Starcomm CDM7025 | Facilities Management | David Perales | New Activation |
E.
Comm. Pct. #3
1. Ratification on action taken by Commissioners' Court on 02/02/2010 Agenda Item 19687 D2 regarding approval of the attached application for cellular phone request form under the county's cell phone policy.
Right of Way:
1. Ratification on action taken by Commissioners' Court on 02/02/2010 Agenda Item 19658 E2 regarding approval of the attached application for cellular phone request form under the county's cell phone policy.
1. Ratification on action taken by Commissioners' Court on 02/02/2010 Agenda Item 19687 D2 regarding approval of the attached application for cellular phone request form under the county's cell phone policy.
Right of Way:
1. Ratification on action taken by Commissioners' Court on 02/02/2010 Agenda Item 19658 E2 regarding approval of the attached application for cellular phone request form under the county's cell phone policy.
F.
Comm. Pct. 3:
1. Authorization to purchase REQUISITION # 170067 and 170060 through the County's membership/participation with CONTRACT: C-09-231-09-22 with awarded vendor HEB WIRELESS for the following service:
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
1. Authorization to purchase REQUISITION # 170067 and 170060 through the County's membership/participation with CONTRACT: C-09-231-09-22 with awarded vendor HEB WIRELESS for the following service:
| Quantity: | Description: | Department: | Employee: | Cell Phone Number: |
| 1 | UT Starcomm CDM7025 | Commissioner Pct. 3 | Enrique Chavez | New Activation |
2. Approval of the attached application for cell phone service request under the county's newly adopted cell phone policy.
14.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval to accept the Memorandum of Understanding between the Hidalgo County HIDTA Task Force and Hidalgo County Precinct Two.
15.
Urban County - Diana Serna:
A.
Requesting approval to re-allocate $79,637.26 from the FY 2005 HOME – Home Buyer Assistance (HBA) Program surplus balance to FY 2005 HOME Owner Occupied Rehabilitation Program.
B.
Requesting authorization for the submittal of a waiver of pre-award costs to the U.S. Department of Housing and Urban Development as requested by the City of Hidalgo.
C.
Urban County Program for the City of Edcouch is requesting consideration and action to award and enter into Construction Contract with Utility Service Company (lowest bidder meeting all specifications and/or requirements) for the Water/Sewer Improvements – Standpipe Project located in the City of Edcouch in the amount of $85,500.00 utilizing Year 21 (2008) water/sewer improvement funds. The project consists of improvements to the water standpipe.
16.
WIC - Norma Longoria:
A.
1. Approval of acceptance of ammended FY 2010 B/F Peer Counselor Grant in the amount of $407,000.00.
2. Approval of Certification of Revenues as approved by the County Auditor for ammendment to the FY 2010 B/F Peer Counselor Grant.
3. Approval of appropriation of funds for amended FY 2010 B/F Peer Counselor Grant budget in the amount of $407,000.00.
4. Approval to create the following regular full-time positions as per the Hidalgo County Classification and Compensation Plan:
5. Approval of revised BF Peer Counselors Grant salary Schedule.
2. Approval of Certification of Revenues as approved by the County Auditor for ammendment to the FY 2010 B/F Peer Counselor Grant.
3. Approval of appropriation of funds for amended FY 2010 B/F Peer Counselor Grant budget in the amount of $407,000.00.
4. Approval to create the following regular full-time positions as per the Hidalgo County Classification and Compensation Plan:
|
Slot No.
|
Position Title
|
Classification
|
| 015 | Peer Counselor I | Grade 2 |
| 016 | Peer Counselor I | Grade 2 |
| 017 | Peer Counselor I | Grade 2 |
| 018 | Peer Counselor I | Grade 2 |
| 019 | Peer Counselor I | Grade 2 |
| 020 | Peer Counselor I | Grade 2 |
| 021 | Peer Counselor I | Grade 2 |
| 022 | Peer Counselor I | Grade 2 |
| 023 | Peer Counselor I | Grade 2 |
| 024 | Peer Counselor I | Grade 2 |
| 025 | Community Peer Counselor | Grade 5 |
| 026 | Community Peer Counselor | Grade 5 |
| 027 | Community Peer Counselor | Grade 5 |
| 028 | Peer Counselor Manager | Grade 6 |
| 029 | Assistant BF Coordinator | Grade 13 |
5. Approval of revised BF Peer Counselors Grant salary Schedule.
17.
Precinct #1 - Comm. Handy:
A.
Approval of Resolution in Support of Immigration Reform.
18.
Budget & Management - Raul Silguero Jr.:
A.
1. Discussion, consideration, and approval of the Hidalgo County Classification and Compensation Plan - Phase I.
2. Approval of the Hidalgo County Grade and Step Salary Schedule.
3. Approval of the Hidalgo County Job Classification System Job Titles, Descriptions and Assigned Pay Grades.
4. Approval of revisions to Chapter 6 - Employment Procedures and Practices of the Hidalgo County Personnel Policy Manual.
5. Approval of revisions to Chapter 3 - Employment Procedures and Practices of the Hidalgo County Civil Service Commission Rules (Pending approval by The Civil Service Commission).
6. Approval of the revised Salary Schedules effective 02/15/2010.
2. Approval of the Hidalgo County Grade and Step Salary Schedule.
3. Approval of the Hidalgo County Job Classification System Job Titles, Descriptions and Assigned Pay Grades.
4. Approval of revisions to Chapter 6 - Employment Procedures and Practices of the Hidalgo County Personnel Policy Manual.
5. Approval of revisions to Chapter 3 - Employment Procedures and Practices of the Hidalgo County Civil Service Commission Rules (Pending approval by The Civil Service Commission).
6. Approval of the revised Salary Schedules effective 02/15/2010.
B.
Approval to accept the OJJDP FY 09 Earmarks Programs - Truancy Program Grant Award with the U.S. Department of Justice - Office of Juvenile Justice and Delinquency Prevention (OJJDP) in the amount of $300,000.00
C.
County Treasurer-Payroll Division:
1. Approval to pay quarterly payroll taxes (FICA) for the 4th quarter ended December 31, 2009 to the United States Treasury in the amount of $11,970.84 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval of 2010 interdepartmental transfer from Countywide Admin. to County Treasurer (1100) to fund the payment of quarterly payroll taxes as stated above.
1. Approval to pay quarterly payroll taxes (FICA) for the 4th quarter ended December 31, 2009 to the United States Treasury in the amount of $11,970.84 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval of 2010 interdepartmental transfer from Countywide Admin. to County Treasurer (1100) to fund the payment of quarterly payroll taxes as stated above.
D.
Consideration and approval to amend reimbursement resolution, previously approved by Commissioners' Court on September 8, 2009 (AI - 17349 22.B), to increase the estimated reimbursable amount and include additional project expenditures.
E.
Salary Schedule Changes:
1.
Pct. #2 Sanitation (1100)/ Facilities Management (1100):
a. Approval to transfer one (1) vacant regular full-time Custodian position, slot no. 0026, from Pct. 2 Sanitation to Facilities management, slot no. 0104, and set budgeted salary $22,360.00.
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
a. Approval to transfer one (1) vacant regular full-time Custodian position, slot no. 0026, from Pct. 2 Sanitation to Facilities management, slot no. 0104, and set budgeted salary $22,360.00.
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
2.
Facilities Management (1100):
1. Approval to delete one (1) vacant regular full-time Assistant Projects Manager position, slot no. 072, budgeted salary $32,760.00.
2. Approval to create one (1) regular full-time Foreman positon, slot no 105, budgeted salary $34,360.00.
3. Approval of revised salary schedule.
1. Approval to delete one (1) vacant regular full-time Assistant Projects Manager position, slot no. 072, budgeted salary $32,760.00.
2. Approval to create one (1) regular full-time Foreman positon, slot no 105, budgeted salary $34,360.00.
3. Approval of revised salary schedule.
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance and approval of Work Authorization #1 for Millennium Engineers Group, Inc. (Contract #C-09-485-01-12), with estimated fee of $5,534.00 for Construction Materials Testing Services for Tower Road Crossing Drainage Improvements Project.
5.
Authority to commit Royalty Interests set forth on 1.37 acres of land, more or less, a part of Farm Tract 522, West Subdivision, Llano Grande Grant, Hidalgo County, Texas described in a Royalty Deed dated August 24, 1953, from C.A. Boyd, Grantor, recorded in Volume 69, at Page 366 of the Deed Records, Hidalgo County, Texas.
6.
Acceptance and approval of Work Authorization No.3 for R. Gutierrez Engineering Corporation (Contract #C-09-419-10-27), with estimated fee of $6,000.00, submitted by project engineer for the provision of general construction management services and construction staking for Morning Sun Subdivision Project located on Cesar Chavez Rd, North of SH 495, in San Juan, Texas.
7.
A. Recommending rescission of Agenda Item #19592 (approved by CC (1/26/10) proceeding to issue and send thirty (30) Notice of Termination of the current lease agreement between Hidalgo County and CMK Construction Products, LLC or Lone Star National Bank (whichever applicable) including authority to cancel the soliciation of a short term lease agreement (through sealed quotes) for: "Lease of Office Space for Justice of the Peace, Pct. # 2, Pl 1";
B. Requesting approval to continue the current lease under the same rates, terms and conditions and change the name on current lease agreement to new owner, Lone Star National Bank, including authority for County Treasurer to issue payments after the Auditor completes processing procedures - Project #E-09-241-05-19.
B. Requesting approval to continue the current lease under the same rates, terms and conditions and change the name on current lease agreement to new owner, Lone Star National Bank, including authority for County Treasurer to issue payments after the Auditor completes processing procedures - Project #E-09-241-05-19.
B.
Pct. 2
1.
Action on Agenda Item AI 19610 approved by CC on February 02, 2010 to "clarify" that contract negotiations (with the number one ranked firm) will be on a County Wide Basis and not only for Pct. 2 (which merely took the lead and placed item on agenda for action) for: "On Call Traffic & General Engineering Services for Hidalgo County".
C.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $24,000.00) as submitted by project appraiser, Leonel Garza Jr. & Associates, LLC for appraisal services for "4 Mile Line Rd [FM 2221 to Tom Gill (Jara Chinas Rd)]" within Hidalgo County Pct. No. 3 through Contract #C-09-343-10-06.
D.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/engineering services-multiple contracts to address numerous projects;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with the need for multiple (2) professional engineering services contracts required for numerous Precinct No _4__ Paved/Unpaved Road Projects on an as needed basis;
1st._________________;2nd._________________;3rd. ________________;
c. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with the need for multiple (2) professional engineering services contracts required for numerous Precinct No _ 4__ Paved/Unpaved Road Projects on an as needed basis;
1st._________________;2nd._________________;3rd. _________________;
d. Authority for the Purchasing Department to negotiate a professional Engineering Services Contracts with the No.1 ranked firms of ___________________________ and ____________________for the provision of Engineering Services for Paved/Unpaved Roads on an as needed basis for Precinct No _ __4__ Projects.
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with the need for multiple (2) professional engineering services contracts required for numerous Precinct No _4__ Paved/Unpaved Road Projects on an as needed basis;
1st._________________;2nd._________________;3rd. ________________;
c. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with the need for multiple (2) professional engineering services contracts required for numerous Precinct No _ 4__ Paved/Unpaved Road Projects on an as needed basis;
1st._________________;2nd._________________;3rd. _________________;
d. Authority for the Purchasing Department to negotiate a professional Engineering Services Contracts with the No.1 ranked firms of ___________________________ and ____________________for the provision of Engineering Services for Paved/Unpaved Roads on an as needed basis for Precinct No _ __4__ Projects.
2.
a. Requesting approval of Work Authorization #3 ($45,336.47) from J. E. Saenz & Associates, Inc. for Professional Engineering Services for Preliminary Design and Construction Phase Services for: "Phase II of Lakeview Subdivision West of North McColl" located within Hidalgo County Pct. No. 4, in connection with Contract No. C-09-171-05-19.
b. Requesting approval of Work Authorization #3 ($15,254.00) from Millennium Engineers Group, Inc. for Professional Engineering Services (Construction Material Testing) for: "Primary Care and Substance Abuse Facility" (Mass Fill Area) located within Hidalgo County Pct. No. 4, in connection with Contract No. C-08-472-03-24.
b. Requesting approval of Work Authorization #3 ($15,254.00) from Millennium Engineers Group, Inc. for Professional Engineering Services (Construction Material Testing) for: "Primary Care and Substance Abuse Facility" (Mass Fill Area) located within Hidalgo County Pct. No. 4, in connection with Contract No. C-08-472-03-24.
3.
Action on Agenda Item AI 19529 approved by CC on 1/26/2010 to clarify that contract negotitatons with the number one ranked engineering firm of J. E. Saenz will not include Ingle Road inasmuch as Ingle Road (West of FM 2812 to 1/4 mile) is under the Precinct's Urban County Plan.
E.
HIDTA
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to Hidalgo County HIDTA Task Force.
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to Hidalgo County HIDTA Task Force.
F.
Health & Human Services Dept.
1.
a. Requesting rescission of Agenda Item AI-16168.b (approved by CC on 07/07/09) for payment of invoices from CAS Companies, LP inasmuch as amounts approved for payment reflected retainage amounts which are not applicable in connection with: "Hidalgo County Health and Human Services-Renovation of Clinics Projects"-(2008-221A-MSS);
b. Approval of requests for payment for the following listed invoices submitted by CAS Companies, L.P., with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with: "Hidalgo County Health and Human Services-Renovation of Clinics Projects"- (2008-221-MSS);
b. Approval of requests for payment for the following listed invoices submitted by CAS Companies, L.P., with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with: "Hidalgo County Health and Human Services-Renovation of Clinics Projects"- (2008-221-MSS);
| Clinic | Purchase Order No. |
Purchase Order Amount
|
Invoice No.
|
Invoice Amount
|
| Hidalgo | 617912 |
$35,575.09
|
0905406-1
|
$33,575.09
|
| Elsa | 617916 |
$21,196.17
|
0909606-1
|
$21,196.17
|
G.
Elections Department
1.
Ratification of Purchase Order No. 635413 in the amount of $6,839.36 issued to Sprint for the purchase of 22 mobile broad band plan 5GB-3G New Activation Data Cards MIFI with action to correct CC AI #19568 of 1-26-10 which reflects CC authorizing the purchase of 22 data cards through HEB Wireless.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Adjourn